Township of Douro-Dummer
Agenda for a Regular Meeting of Council

Tuesday, April 21, 2026 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Please note, that Council may, by general consensus, change the order of the agenda, without prior notification, in order to expedite the efficiency of conducting business.

Hybrid Meetings
Regular and Special meetings of Council are being held in person with an option for electronic participation. Regular Meetings are recorded and live-streamed on the Township YouTube channel, if live-streaming is not available the recording will be posted as soon as possible. Special Meetings will be recorded and live-streamed where feasible. 

To watch the meeting please attend in person. To watch the live-stream or access a recording please visit the Township's YouTube Channel https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Please contact the Clerk if you require an alternative method to attend the meeting or access the meeting agenda. [email protected] or 705-652-8392 x 210 

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1.

Call to Order

2.

Land Acknowledgement

3.

Moment of Silent Reflection

4.

Disclosure of Pecuniary Interest:

5.

Adoption of Agenda: April 21, 2026

6.

Adoption of Minutes and Business Arising from the Minutes

6.1

Regular Council Meeting Minutes - April 7, 2026

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

7.1

Peterborough County Council Meeting Minutes - March 18, 2026

7.2

Municipal Appraisal Forms (MAF) for Severance Files B-109-25 and B-113-25

7.3

Eastern Ontario Regional Network (EORN) Cell Gap Project March 2026 Update 

7.4

Eastern Ontario Wardens Caucasus (EOWC) March 2026 Advocacy Update

7.5

Ministry of Natural Resources - New regulation under the Wildland Fire Management Act (WFMA)

7.6

Notice of the 2026 Census Collection 

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Canadian Association of Municipal Administrators (CAMA) - Recognition for 15 years of Service - Todd Davis

8.2

Public Meeting - Official Plan Amendment File 15OP-25011 and Zoning By-law Amendment Application File R-03-25, Planning-2026-12

1842 South Bayshore Road East
Part of Lots 32 and 33, Concession 11 (Dummer Ward)
Roll No.: 1522-020-005-57900

8.3

Public Meeting - Zoning By-law Amendment Application File - R-06-25, Planning-2026-11

694 Birchview Road
Part of Lot 25, Concession 2 (Douro Ward) Part 1, Plan 45R-17775
Roll No.: 1522-010-001-14600

8.4

Delegation - Adrian VandenBroek - Funding for the Douro Community Centre Ice Pad Replacement Project

9.

Public Comment Period - No Debate or Decision

 A list of registered speakers will be released no later than Monday at 4:30 p.m. The deadline to register is 12-noon on Monday prior to the meeting.

10.

Staff Reports

10.1

Report and Capital Project Status - April 2026

10.2

Fire Department Policies - Fire Chief-2026-03

10.3

Shell and Tube Chiller Replacement - Recreation Facilities-2026-03

10.4

Amendment to the Procurement Policy - Buy Ontario - Treasurer-2026-11

10.5

Discontinuation of Detailed Accounts Payable Listings in Council Agendas - Treasurer-2026-12

10.6

Service Delivery Review - Development Services - Update 2 - C.A.O.-2026-13

11.

Committee Minutes and Other Reports:

11.1

Ad-Hoc Recreation Facilities Committee Minutes - October 28, 2025

11.2

Committee of the Whole Meeting Minutes - April 15, 2026

12.

Correspondence – Action Items:

12.1

Municipal Engineers Association Comments/Concerns regarding the Province's plan to Harmonize Ontario Provincial Standards

12.2

Hastings County - Resolution regarding Alto High Speed Rail

12.3

County of Peterborough - Resolution regarding Alto High Speed Train County Engagement Principles

12.4

Northeastern Manitoulin and the Islands - Resolution regarding Tar and Chip Surface Treatment

13.

By-laws:

13.1

By-law 2026-14 - Being a By-Law to Provide for the Paying of an Annual Allowance to the Members of Council and to repeal By-law 2022-37 (Council Remuneration By-law)

14.

Reports derived from previous Notice of Motions

15.

Notices of Motion:

15.1

Anonymous Correspondence (Deputy Mayor Nelson)

Moved by: Deputy Mayor Nelson
Seconded by: Councillor Watt

Whereas the Township of Douro-Dummer Strategic Plan states that our core values are fiscal responsibility, transparency, service excellence and environment; and

Whereas the Township aims to use its resources in an efficient and effective manner to deliver services to the community; and

Whereas correspondence and requests from anonymous sources require Township resources to respond without confirmation that they are from real persons; and

Whereas Tribunals Ontario and various Courts do not accept anonymous complaints and correspondence; and

Whereas Council members must abide by the Municipal Conflict of Interest Act and state whether they have direct or indirect pecuniary interest in a matter before Council; and

Whereas the Township of Douro-Dummer Procedural By-law Section 6.2 states that all written submissions shall be singed or contain a digital signature by the person who wishes to make a comment; and

Be it resolved that Council direct staff to prepare an amendment to Section 6.2 of the Procedural By-law to reject all anonymous correspondence; and

Further that all requests for service or correspondence to staff and Council must be requested or submitted by a named person(s).

16.

Announcements:

17.

Closed Session:

The Council will be going into Closed Session for the following reasons under Section 239 (2) and (3) of the Municipal Act, 2001, S.O. 2001, c. 25:

(c)  a proposed or pending acquisition or disposition of land by the municipality or local board; (Lease of Land)
(i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significant with the contractual or other negotiations of a person, group of persons, or organization (Third-party Trade Secrets) (Potential Energy Project)

17.1

Committee of the Whole - Closed Session Minutes - April 15, 2026

18.

Rise from Closed Session with or without a Report

19.

Matters Arising from Closed Session

20.

Confirming By-law: 2026-17

21.

Next Meeting

May 5, 2026 - Regular Council Meeting

22.

Adjournment