Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Township Douro-Dummer YouTube Channel
https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A
Present:
  • Mayor J. Murray Jones
  • Deputy Mayor Karl Moher
  • Councillor Shelagh Landsmann
  • Councillor Heather Watson
  • Councillor Thomas Watt
Staff Present
  • CAO, Elana Arthurs
  • Acting Clerk Martina Chait-Hartwig
  • Paul Creamer
  • Jake Condon
  • Brian Fawcett
  • Mike Mood
  • Christina Coulter

1.
Call to Order

 

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.
Land Acknowledgement

 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection

 

Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. Councillor Watson declared an indirect pecuniary interest.

5.
Adoption of Agenda: September 6, 2022

 
  • Resolution Number246-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the agenda for the Regular Council Meeting, dated September 6, 2022, be adopted, as circulated.

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes

 
  • Resolution Number247-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Minutes from the Regular Council Meeting and Council Special Meeting both held on August 2, 2022, be received and adopted, as circulated.

    Carried

7.
Consent Agenda (Reports voted upon by ONE motion) - No Debate

 
  • Resolution Number248-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    At this time Councilor Watson re-declared her pecuniary interest with Item 7.2, left the meeting at 5:04 p.m. and took no part in the discussion or debate.

    That the Consent Agenda for September, 2022 be received.

     At this time Councillor Watson returned to the meeting (5:05 p.m.)

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings:

 

8.1
Presentation - Notice of Graduation

This item has attachments. 
1.AMTCO - B Fawcett.pdf

 The Council congratulates Brian Fawcett on completing the AMCTO Executive Diploma in Municipal Management.  

8.2
Public Meeting - Zoning By-law Amendment Application – File: R-02-22, Moore Planning Department-2022-06

This item has attachments. 
1.Staff Report regarding Zoning By-law Amendment R-02-22 - Moore.pdf
2.Moore Figure A Conceptual Lot Development 04-07-2022.pdf
3.87-21 88-21 EIS.pdf
4.B-88-21; 465 Cooper Road-Lot 2; ORCA PPLD-2203.pdf
5.R-02-22 - Draft By-law.pdf

  • Part E 1/2 Lot 15, Concession 3
    Dummer Ward
    465 Cooper Road, Douro-Dummer

    Resolution Number 249-2022
    Moved by: Councillor Watson
    Seconded by: Councillor Landsmann

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-02-22 (Moore) be declared open. (5:07 p.m.).                                                                                                                                                   Carried

    Christina Coulter, Planner, explained the purpose of the proposed Zoning By-law Amendment R-02-22 (Moore) and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

    In attendance:

    Doug Carrol, Agent - In Support

    Sharan Moore, Owner - In Support

    That the Report, dated September 6, 2022, regarding be received; and

    That Council receive all comments related to Zoning By-law Amendment File: R-02-22

    (Moore); and

    That the By-law to enact the amendment be passed at the appropriate time in the

    meeting.

    Resolution Number 250-2022

    Moved by: Deputy Mayor Moher

    Seconded by: Councillor Watt

    That the Public Meeting for the proposed Zoning By-law Amendment R-02-22 (Moore) be declared closed. (5:13 p.m.).                             Carried

8.3
Public Meeting - Application to Rezone – File: R-17-21, Paterson and Carrington Planning Department-2022-08

This item has attachments. 
1.Staff Report regarding Zoning By-law Amendment R-17-21 - Paterson and Carrington.pdf
2.R-17-21 - Draft By-law.pdf
3.PPLD-2019 and PPLD-2220 ORCA (February 18, 2022) -4034 Centre Road.pdf
4.Curve Lake Sign-off P156-0323-2021 Archaeological Assessment (August 23, 2021).pdf
5.ENTERED INTO REGISTER Archaeological Report for P156-0323-2021 (003).pdf
6.R-17-21 - Revised ZBA Application - Redacted.pdf
7.1 June 8, 2022 letter.pdf
8.3 Erosion Control Plan (R-17-21) (May 26, 2022).pdf
9.6 Revised Landscape Plan (CL-1) (June 18, 2022).pdf
10.4 Revised Site Plan (May 26, 2022).pdf
11.DM Wills - 88002 - 4034 Centre Road - 3rd Sub Engineering Review - June 30 2022.pdf
12.DM Wills -88002 - 4034 Centre Road - Third Planning Review - July 2022.pdf
13.7 2021-D023-N2a (Source Water Zoning).pdf
14.8 2021-D024-N2a (Source Water Site Plan).pdf
15.By-law No. 2014-17 (Constructed Roadway Agreement).pdf
16.Site Plan 5883-02B-August30-2022 (hydro notation).pdf
17.2022 -Carrington-Patterson - Draft Site Plan Agreement.pdf

  • Part Lot 10, Concession 9
    Centre Road
    Douro Ward

    Resolution Number 251-2022
    Moved by: Councillor Watt
    Seconded by: Deputy Mayor Moher

     That the Public Meeting regarding the proposed Zoning By-law Amendment R-17-22 (Paterson and Carrington) be declared open. (5:14 p.m.).                                                                                                                               Carried

    Christina Coulter, Planner, explained the purpose of the proposed Zoning By-law Amendment R-17-22 (Paterson and Carrinton) and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

    In attendance:

    David Paterson and Kathryn carrington, Owners - In Support

    Murray J. Davenport - In Support

    Ron Davidson, Agent - In Support

    Tina Bolton, Dean Bolton and - In Opposition

    Katie - In Opposition

    That the report, dated September 6, 2022, regarding Zoning By-law Amendment – File: R-17-21 be received; and

    That Council receive all comments related to Zoning By-law Amendment File: R-17-21 (Paterson and Carrington); and

    That the By-law to enact the amendment be brought forward to a future Council meeting for consideration.

    Resolution Number 252-2022

    Moved by:  Councillor Landsman

    Seconded by: Councillor Watt

    That the Public Meeting for the proposed Zoning By-law Amendment R-17-21 (Paterson and Carrington) be declared closed. (5:46 p.m.).                             Carried

9.
Staff Reports

 

9.1
Report and Capital Project Status

This item has attachments. 
1.Report and Capital Project Status - September 2022.pdf
  • Resolution Number253-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the report and capital project status for September 2022 be received as amended.

    Carried

9.2
County Road 29 Boulevard, Public Works-2022-19

This item has attachments. 
1.County Road 29 sidewalk winter maintenace.pdf
  • Resolution Number254-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the report, dated September 6, 2022, regarding County Road 29 Boulevard be received; and

    That Council defer the report until the future funding and liability is investigated.

    Carried

9.3
Douro South Park RFP Results, Recreation Facilities-2022-07

This item has attachments. 
1.Douro South Park RFP Results.pdf
  • Resolution Number255-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the report, dated September 6, 2022 regarding the Douro South Park RFP be deferred and staff to bring back the report until the staff negotiate with contractor.

    Carried

9.4
September 2022 Building Department Update, Building Department-2022-11

This item has attachments. 
1.Sept 2022 Building Department Update.pdf
  • Resolution Number256-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the report, dated September 6, 2022, regarding Sept 2022 Building Department Update be received and that Council welcome our new Building Official.

    Carried

9.5
Amendments to 2022 Council Meeting Schedule and 2023 Council Meeting Schedule, Clerk's Office-2022-08

This item has attachments. 
1.Amendments to 2022 Council Meeting Schedule and 2023 Council Meeting Schedule.pdf
2.2023 Regular Council Meeting Schedule.pdf
3.Draft Council Training Schedule.pdf
  • Resolution Number257-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the report, dated September 6, 2022 regarding amendments to the 2022 Council Meeting Schedule and the meeting schedule for 2023 be received and approved.

    Carried

9.6
Compliance Audit Committee, Clerk's Office-2022-09

This item has attachments. 
1.Compliance Audit Committee.pdf
2.2022-28 Compliance Audit Committee 2022 By-law.pdf
  • Resolution Number258-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That the report, dated September 6, 2022 regarding the Compliance Audit Committee be received and that the attached Terms of Reference be approved and further that the appointment By-law be passed.

    Carried

9.7
Update - 2022 Municipal Election – Restricted Acts – Lame Duck, Clerk's Office-2022-12

This item has attachments. 
1.Update on 2022 Municipal Elections Restricted Acts - Lame Duck.pdf
2.2022-14 - Delegation of Powers and Duties.pdf
  • Resolution Number259-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the report, dated June 21, 2022 regarding Council being in a restricted act (lame duck) situation be received for information.

    Carried

9.8
Process for 2022 CAO Performance Review, Clerk's Office-2022-14

This item has attachments. 
1.Process for 2022 CAO Performance Review.pdf
2.Performance Review - Townshop CAO.pdf
  • Resolution Number260-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the report, dated September 6, 2022, regarding the process for the 2022 CAO Performance Review be received; and

    That the plan outlined in the report be approved; and

    That a Special Closed Meeting be scheduled before the end of the term of Council.

    Carried

10.
Committee Minutes and Other Reports:

 

10.1
Deputy Mayor Moher – Update on County Council Matters

 
  • Resolution Number261-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received.

    Carried

10.2
Report - 2022 Santa Claus Parade

This item has attachments. 
1.Report to Council -2022 Santa Claus Parade.pdf
  • Resolution Number262-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That the report from Councillor Shelagh Landsmann dated September 6, 2022, regarding the 2022, the committee is tasked with developing suggestions for the Santa Claus Parade, and Council Watt will volunteer to assist with the process.  

    Carried

10.3
Report - Community Engagement, Arena Facilities Future Ad-Hoc Committee

This item has attachments. 
1.Report to Council -Request to begin community engagement (1).pdf
  • Resolution Number263-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Council deferred the report till new Council.

    Carried

10.4
Historical Committee Meeting Minutes: June 16, 2022

This item has attachments. 
1.Minutes for Historical Committee Meeting - June 16, 2022.pdf
  • Resolution Number264-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Minute from Historical Committee Meeting held on June 16, 2022, be received and supported.

    Carried

10.5
Public Library Board Minutes - July 12, 2022

This item has attachments. 
1.Library Approved Minutes - July 2022.pdf
  • Resolution Number265-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the Public Library Board Meeting Minutes held on July 12, 2022, be received.

    Carried

10.6
Arena Facilities Future Ad-Hoc Committee Meeting Minutes - August 3, 2022

This item has attachments. 
1.Post-Meeting Minutes - AFFC_Aug03_2022 - English.pdf
  • Resolution Number266-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the Minutes from Arena Facilities Future Ad-Hoc Committee Meeting held on August 3, 2022, be received.

    Carried

10.7
Committee of the Whole Minutes - August 8, 2022

This item has attachments. 
1.Post-Meeting Minutes - COW_Aug08_2022 - English.pdf
  • Resolution Number267-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Minute from the Committee of the Whole Meeting held on August 8, 2022, be received.

    Carried

10.8
Planning Committee Minutes - August 19, 2022

This item has attachments. 
1.Post-Meeting Minutes - PCM_Aug19_2022 - English.pdf
  • Resolution Number268-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the Minutes from the Planning Committee Meeting held on August 19, 2022, be received.

    Carried

11.
Correspondence – Action Items:

 

11.1
Peterborough County Plowmen's Association - Request for Funding

This item has attachments. 
1.PTBO County Plowmen's Association Request - Township of D D.pdf
  • Resolution Number269-2022
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    A letter from the Peterborough County Plowmen's Association dated  August 16, 2022, asking for the Township's support as Local Sponsor with 102nd plowing match on October 1, 2022 be received and supported.

    Carried

11.2
Town of Wasaga Beach - Letter regarding Bill 103 Strong Mayor, Building Homes Act

This item has attachments. 
1.Building Homes Act - S. Clark - August 19 2022.pdf
  • Resolution Number270-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the letter Peterborough County Plowmen's Association requesting Township support for the 102nd Plowing match on October 1, 2022, be received.

    Carried

11.3
County of Peterborough - Transportation Master Plan Update

This item has attachments. 
1.Transportation Master Plan Update.pdf
  • Resolution Number271-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the notice the County of Peterborough for an online Information Centre regarding the Transportation Master Plan be received.

    Carried

12.
By-laws:

 
  • Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the By-law 2022-37 - Council Remuneration By-law and Repeal By-laws 2011-03, 2012-59, 2015-07, 2015-59 and 2019-08; and

    That the By-law 2022-38 - Compliance Audit Committee Appointments; and

    That the By-law 2022-39 - To appoint Shane E. Smith as Building Inspector/ By-law Enforcement Officer and Repeal By-law 2018, all be passed, in open council this 6th day of September, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                              

    Carried

13.
Account: 

 

13.1
Accounts - July 14  to August 24, 2022

This item has attachments. 
1.Copy of 09 06 2022 Accounts.pdf
  • Resolution Number272-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Township Accounts from July 14 to August 24, 2022 be received.

    Carried

14.
Reports derived from previous Notice of Motions

 

None

15.
Notices of Motion - No Debate

 

16.
Announcements:

 

  The Councilor Watt announced Pathway of Fame will be celebrating their 25th Anniversary on Saturday, October 10th.  

17.
Closed Session:

 
  • Resolution Number273-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the Council enter into Closed Session under Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25 

    (b) personal matters about an identifiable individual, including municipal or local board employees;(Personnel Matters) 

    (f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (6:43 p.m.)

    Carried

17.1
Update Regarding Building Department Matters

 

17.2
2022 Salary Grid Increases, C.A.O.-2022-26

 

17.3
Applications for Short-Term Rental Advisory Committee

 

18.
Rise from Closed Session with or without a Report

 
  • Resolution Number274-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Council rise from Closed Session with a report. (7:12 p.m.).

    Carried

20.
Confirming By-law: By-law 2022-40 

This item has attachments. 
1.2022-40 - Confirming By-law September 6 - 2022.pdf
  • Resolution Number276-2022
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That By-law Number 2022-40, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 6 day of September, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

19.
Matters Arising from Closed Session

 
  • Resolution Number275-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That staff be directed to prepare an appointment By-law with all six applicants to be presented September 20, 2022 and that Council defer appointing a member to sit on the Committee as the Chair until the new Council is established.

    Carried

21.
Next Meeting: 

 

22.
Adjournment

 
  • Resolution Number277-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That this meeting adjourn at 7:14 p.m.

    Carried
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