Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, September 20, 2022 at 5:00 P.m. - 6:00 P.m.

Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Present:

• Mayor - J. Murray Jones
• Deputy Mayor - Karl Moher
• Councillor, Douro Ward - Heather Watson
• Councillor, Dummer Ward - Shelagh Landsmann
• Councillor at Large - Thomas Watt
• Planner - Christina Coulter

Staff Present

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Acting Treasurer - Paul Creamer
• Assistant to the Manager of Recreation Facilities - Mike Mood

Absent:

• Chief Building Official - Brian Fawcett
• Fire Chief - Chuck Pedersen
• Manager of Public Works - Jake Condon

---

1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

 

3.1

Her Majesty, Queen Elizabeth II, longest-reigning monarch in British history, passed away on September 8, 2022 at the age of 96 years old.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: September 20, 2022

• Councillor Watson declared a conflict on this item. (I am registered candidate in the upcoming election.)

• Resolution Number 277-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  Whereas the election process at the Municipal, Provincial and Federal levels of government is fundamental in the preservation of democracy in Canada.

  And further that there has been a strong Douro-Dummer public interest for an “in-person” all candidate meeting during the current municipal election campaign.

  And further a small non-partisan committee of residents has been formed to organize such an all candidates meeting.

  And further that committee chair Rod Manley has been trusted to manage recent fair and accurate elections in the greater Peterborough area for the Provincial and the Federal governments.

  Be it resolved that the committee chair’s room rent expenses and rental contract for the scheduled Douro-Dummer Oct 6 2022 all candidates meeting at the Douro Community Centre be added to our council agenda today.

  As well, I ask for a recorded vote.

  Councillor Watson declared an direct pecuniary interest and left the meeting at 5:07 p.m. and took no part in the recorded vote.

  A recorded vote was requested by Deputy Mayor Moher. The roll was called by the Acting Clerk and the vote was a follow:

  Dummer Ward Councillor - Aye

  Councillor at Large - Aye

  Deputy Mayor - Aye

  Mayor - Aye

  For the Motion - 4                                                                                    carried 

  At this time Councillor Watson returned to the meeting (5:08 p.m.).

   

  Carried
• Resolution Number 278-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the agenda for the Regular Council Meeting, dated September 20, 2022, be adopted, as amended.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes:

6.1

Council Meeting Minutes - September 6, 2022

• Resolution Number 279-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the Minutes from the Regular Council Meeting, held on September 6, 2020, be received and adopted, as amended.

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate: None

8.

Delegations, Petitions, Presentations or Public Meetings: None

9.

Staff Reports:

9.1

Report and Capital Project Status

• Resolution Number 280-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the report and capital project status for September 2022 be received.

  Carried

9.2

ORCA – O. Reg 687/21 Compliance – Program & Service Inventory and Related Agreements, C.A.O.-2022-28

• Resolution Number 281-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watson

  That the report, dated September 20, 2022 regarding ORCA – O. Reg 687/21 Compliance Program & Service Inventory and Related Agreements required for compliance under the Conservation Authorities Act be received; and

  That By-law 2022-42 being a By-law to authorize the execution of the Plan Review & Technical Clearances Service Agreement and the Cost Apportionment Agreement for the Category 3 service/programs (e.g. Water monitoring, land stewardship, climate change initiatives), be approved at the appropriate time of the meeting.

  Carried

9.3

Douro South Park RFP - Update, Recreation Facilities-2022-08

• Resolution Number 282-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the report, dated September 20^th, 2022 regarding Douro South Park RFP be received; and

  That Council authorize Staff to enter into an agreement with Drain Bros. Excavating Limited to undertake the proposed revitalization to the Douro South Park for a total amount of $392,002.83.

  That additional funds of $22,336 be allocated to the project from the Capital Project/Purchases Reserve to fund the costs related to the well and to make an additional two pickleball courts.

  Carried

9.4

Bill 109 Amendment OPA No. 74, Planning Department-2022-13

• Resolution Number 283-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the report, dated September 20, 2022 regarding Official Plan Amendment (OPA) No. 74 to the Local Component of the Official Plan of the County of Peterborough as it relates to the addition of ‘complete application’ policies resulting from Bill 109, More Homes for Everyone Act, 2022 be received and;

  That a letter of support be sent to the County of Peterborough to advise that the Township of Douro-Dummer supports the proposed Official Plan Amendment as described in the document prepared by the County of Peterborough Planning Department.

  Carried

9.5

Draft Policy for Governing Policies, Clerk's Office-2022-10

• Resolution Number 284-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  That the report, dated September 20, 2022 regarding Policy for Governing Policies be received and that the Policy be approved and added to the Township Policy Manual as Policy C-08 – Policy Governing Policies.

  Carried

9.6

Township Boards and Committees – End of Term Review, Clerk's Office-2022-15

• Resolution Number 285-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Watson

  That the report, dated September 20, 2022 regarding Township Boards and Committees End of Term Review be received; and

  That recruitment for all Committees be place on hold until the new Council has provided direction on its strategic goals; and

  That the recruitment for the 2022-2026 Library Board and Committee of Adjustment/Planning Committee take place with appointments to be made in December 2022; and finally

  That the term of the Santa Claus Parade Committee citizen appointments be extended until December 1, 2022.

  Carried

9.7

Revised Township Social Networking Policy, Clerk's Office-2022-03

• Resolution Number 286-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the report, dated September 20, 2022 regarding the revised Township Social Networking Policy be received and that the Township Policy Manual be updated accordingly.

  Carried

9.8

Back Dam – Public Beach Status, C.A.O.-2022-27

• Resolution Number 287-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the report, dated September 20, 2022 regarding Back Dam – Public Beach Status be received; and

  That Council agree to removing the public beach status from 902 Rock Road, known as the Back Dam Park as per the recommendation of Peterborough Public Health.

  Carried

9.9

Management and Non-Management Employee Compensation Agreements, C.A.O.-2022-29

• Resolution Number 288-2022
  Moved by: Councillor Watson
  Seconded by: Councillor Watt

  That the report, dated September 20, 2022 regarding the Management and Non-Management Employee Compensation Agreements be received; and

  That By-law No. 2022-45 being a by-law Compensation Agreement- Non-Management amended 2022 be approved at the appropriate time of the meeting; and

  That By-law No. 2022-46 being a by-law Compensation Agreement for Management employees, a policy for progression through the salary grid and an extra hour worked policy to be approved at the appropriate time of the meeting.

  Carried

10.

Committee Minutes and Other Reports:

• Resolution Number 289-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the Minutes from the Canada Day Parade meeting held on July 15, 2022, the minute from Historical Committee Meeting held on June 16, 2022, and the Minutes from Arena Facilities Future Ad-Hoc Committee Meeting held on August 24, 2022, all be received.

  Carried

10.1

Canada Day Parade Meeting Minutes -  July 15, 2022

10.2

Historical Committee Meeting Minutes - June 16, 2022

10.3

Arena Facilities Future Ad-Hoc Committee Meeting Minutes - August 24, 2022

12.

By-laws:

• Moved by: Councillor Watson
  Seconded by: Deputy Mayor Moher

  That By-law 2022-42, being a By-law to authorize the execution of the Plan Review & Technical Clearances Service Agreement and the Cost Apportionment Agreement for the Category 3 service/programs (e.g. Water monitoring, land stewardship, climate change initiatives); and

  That the By-law 2022-43, being a by-law to appoint to Short Term Rental Advisory Committee; and

  That the By-law 2022-44, being a by-law to stop up, to close and sell to the abutting land owners or their respective nominees those lands and premises more particularly described in Schedule “A” annexed hereto; and

  That the By-law 2022-45, being a by-law for Compensation Agreement- Non-Management amended 2022; and

  That the By-law 2022-46, being a by-law to adopt a compensation agreement for management employees, a policy for progression through the salary grid and an extra hour worked policy,

  All be approved at the appropriate time of the meeting be passed, in open council this 20 day of September, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto. 

  Carried

12.4

By-law 2022-45 - Compensation Agreement- Non-Management Staff

• A By-law 2022-45, being a by-law for Compensation Agreement- Non-Management amended 2022, be approved at the appropriate time of the meeting be passed, in open council this 20 day of September, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto. 

12.5

By-law 2022-46 - Compensation Agreement - Management Staff

• A By-law 2022-46, being a by-law to adopt a compensation agreement for management employees, a policy for progression through the salary grid and an extra hour worked policy, be approved at the appropriate time of the meeting be passed, in open council this 20 day of September, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto. 

11.

Correspondence - Action Items:

11.1

Township of Ashfield-Colborne-Wawanosh - Changes to the Ontario Wildlife Damage Compensation Program  

• Resolution Number 291-2022
  Moved by: Councillor Landsmann
  Seconded by: Deputy Mayor Moher

  That the letter from the Township of Ashfield-Colborne-Wawamosh Dated September 2, 2022, regarding a resolution for the Ontario Wildlife Damage Compensation Program be received and supported

  Carried

10.

Committee Minutes and Other Reports:

10.4

In-person all Candidates Night

• Resolution Number 290-2022

  Councillor Watson declared an direct pecuniary interest in item 10.4 and left the meeting at 5:44 p.m. and took no part in the recorded vote.

   

  Whereas the election process at the Municipal, Provincial and Federal levels of government is fundamental in the preservation of democracy in Canada.

  And further that there has been a strong Douro-Dummer public interest for an “in-person” all candidate meeting during the current municipal election campaign.

  And further a small non-partisan committee of residents has been formed to organize such an all candidates meeting.

  And further that committee chair Rod Manley has been trusted to manage recent fair and accurate elections in the greater Peterborough area for the Provincial and the Federal governments.

  Be it resolved that the committee chair’s room rent expenses and rental contract for the scheduled Douro-Dummer Oct 6 2022 all candidates meeting at the Douro Community Centre be added to our council agenda today.

  As well, I ask for a recorded vote.

  A recorded vote was requested by Deputy Mayor Moher. The roll was called by the Acting Clerk and the vote was a follow:

  Dummer Ward Councillor - Aye

  Councillor at Large - Aye

  Deputy Mayor - Aye

  Mayor - Aye

  For the Motion - 4                                                                                    carried 

   

  At this time Councillor Watson returned to the meeting (5:44 p.m.)

4.

Disclosure of Pecuniary Interest:

4.1

Councillor Watson - Adoption of Agenda: September 20, 2022

12.

By-laws:

12.1

By-law 2022-42 - Memorandum of understanding (MOU) between Otonabee Region Conservation Authority (ORCA) and the Township of Douro-Dummer

• That By-law 2022-42, being a By-law to authorize the execution of the Plan Review & Technical Clearances Service Agreement and the Cost Apportionment Agreement for the Category 3 service/programs (e.g. Water monitoring, land stewardship, climate change initiatives), be approved at the appropriate time of the meeting be passed, in open council this 20 day of September, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto. 

12.2

By-law 2022-43 - Appointments to Short Term Rental Advisory Committee

• That the by-law 2022-43, being a by-law to appoint to Short Term Rental Advisory Committee, be approved at the appropriate time of the meeting be passed, in open council this 20 day of September, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto. 

12.3

By-law 2022-44 - To Stop Up and Close Road and Shoreline Allowance - Stony Lake Island 107

• A By-law 2022-44, being a by-law to stop up, to close and sell to the abutting land owners or their respective nominees those lands and premises more particularly described in Schedule “A” annexed hereto, be approved at the appropriate time of the meeting be passed, in open council this 20 day of September, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.

13.

Account:

13.1

Account August 25 to September 13, 2022

• Resolution Number 292-2022
  Moved by: Councillor Watson
  Seconded by: Deputy Mayor Moher

  That the Township Accounts from August 25 to September 13, 2022 be received.

  Carried

14.

Reports derived from previous Notice of Motions:

15.

Notices of Motion - No Debate

16.

Announcements:

17.

Closed Session: None

18.

Rise from Closed Session with or without a Report

19.

Matters Arising from Closed Session

20.

Confirming By-law: 2022-47

• Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That By-law Number 2022-47, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 20 day of September, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

21.

Next Meeting:

22.

Adjournment

• Resolution Number 293-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That this meeting adjourn at 6:05 p.m.                                                 

  Carried