Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
Staff Present
  • Temporary C.A.O. - Martina Chait-Hartwig
  • Clerk/Planning Coordinator - Crystal McMillan
  • Treasurer - Darlene Heffernan
  • Chief Building Official - Brian Fawcett
  • Fire Chief - Chuck Pedersen
  • Temporary Manager of Public Works - Jake Condon
  • Manager of Recreation Facilities - Vicki Hallam
  • Administration Assistant - Vanessa Sweeting
  • Nicole Zenner

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

The Mayor recited the Land Acknowledgement.

The Mayor asked that everyone rise for a moment of silent reflection in memory of Dave Nelson, past Reeve of Otonabee-South Monaghan and past Warden of the County of Peterborough, who recently passed away.

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

  • Resolution Number2020-299
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That the agenda for the Regular Council Meeting, dated September 1, 2020, be adopted, as circulated.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-300
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Minutes from the Special Council Meeting and Regular Council Meeting on August 4, 2020, be received and adopted, as circulated.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-301
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the electronic presentation from the County of Peterborough providing an update on 2019 and objectives for 2020 be received.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-301
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That Public Works 2020-16 report, dated August 24, 2020, regarding Daleview Road Project - Update be received and that Council hereby approves the Everlife Flex Municipal Thin Asphalt as proposed by Drain Bros., at no additional cost to the Township.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-302
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That C.A.O 2020-42 report, dated September 1, 2020 regarding Mandatory Face Covering Policy be received and that the Policy be adopted as Policy A-28.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-302
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That C.A.O 2020-43 report, dated September 1 2020, regarding heat stress prevention and hot weather be received and that the Policy be incorporated into the Township Policy Manual as A-27.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-303
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That C.A.O 2020-45 report, dated August 25, 2020, regarding the re-opening of the municipal office be received and that staff continue to monitor any changes made by public health officials directly influencing day-to-day operation at the Municipality; and that the municipal office plan on reopening on September 8, 2020.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-304
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That Public Works 2020-15 report, dated August 21, 2020, regarding the Community Safety Zone – County Road 4 be received and further that;

    The Council of the Township of Douro-Dummer formally requests that the County of Peterborough to establish a “Community Safety Zone” 0with a speed limit reduction to 40 km/hr for the following road sections:

    • County Road 4, from County Road 38 to English Line South
    • County Road 38, from Ford Street to County Road 4
    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-305
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That Public Works 2020-17 report, dated August 20, 2020 regarding the Supply and Delivery of Sodium Chloride be received for information.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-306
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That Other Business and Staff Reports, Items 9.4 Ice-Floor Rental Policy and 9.6 Re-Opening of Community Centres, be deferred to a Special Council Meeting which will be held in approximately 2 weeks time and for comments to be forwarded to Martina Chait-Hartwig, Temporary CAO, and Vicki Hallam, Recreation Facilities Manager, prior to the Meeting.

    Vote Type: Majority (Voted)
    Carried

At 6:12 p.m. Council took a short break and the Meeting resumed at 6:16 p.m.

  • Resolution Number2020-307
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That Recreation Facilities 2020-14 report, dated September 1, 2020 regarding the Facility Upgrades and Tender Follow up Report be received and that the Paint Tender PR-01-2020 contract be awarded to G&M Painting;

    And further, that the Facility upgrades including automatic flushers and faucets proceed provided that it meets the criteria under the Provincial Covid-19 funding;

    And further, that the Flooring Tender PR-02-2020 contract be awarded to Caliber Sports Systems.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-308
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That the Treasurer-2020-20 report, dated September 1, 2020 regarding amending the User Fees and Charges By-law be received and that the User Fee By-law be approved as presented at the appropriate time in the meeting.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-309
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That Treasurer-2020-21 report, dated September 1, 2020, regarding FCM Funding Motion Change be received and that staff continue the Asset Management Program Development with Public Sector Digest Incorporated for a total municipal expenditure of $125,368, as reduced by the $50,000 FCM Grant application and efficiency funding of $61,193, resulting in a net municipal 2020 budget commitment of $14,175. This project will be conducted over a 2-year time frame 2020 and 2021.


    That Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Program Development in The Township of Douro-Dummer.

    And that efficiency funding be used in the amount of $61,193 for the balance of the Public Sector proposal that allows the Township to comply with the requirements of Asset Management Policy & Reporting (Bill 6, O. Reg. 588/17)

    The following resolution is a requirement for the Canadian Municipalities’’ Municipal Asset Management Program for Asset Management Program Development application:

    Be it resolved that Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Program Development in Douro-Dummer.

    Be it therefore resolved that the Township of Douro-Dummer commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:

    Additional Asset Management Training – Reporting and Analysis

    • Continued Levels of Service Analysis
    • Comprehensive Asset Management Plan with Program Development Incorporated (2021 O. Reg 588/17 Compliant)

    Be it further resolved that the Township of Douro-Dummer commits $14,175 from its budget toward the costs of this initiative.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-310
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-311
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the monthly department reports Items 10.2.1 to 10.2.6 for August 2020 be received.                   

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-312
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Planning Committee Minutes from August 7, 2020 be received and approved.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-312
    Moved by:Councillor Watson
    Seconded by:Deputy Mayor Moher

    That By-law 2020-47, being a By-law to appoint a Manager of Public Works and repeal By-law 2020-23 be passed, in open council this 1st day of September, 2020 and that the Mayor and the Deputy Clerk be directed to sign same and affix the Corporate Seal thereto, and;

    That By-law 2020-48, being a By-law to amend By-law 2019-24(appoint members to Donwood Parks Committee) be passed, in open council this 1st day of September, 2020 and that the Mayor and the Deputy Clerk be directed to sign same and affix the Corporate Seal thereto, and;

    That By-law 2020-49, being a By-law to Amend By-law 2019-04, as amended (To remove a member from the Douro-Dummer Public Library Board) be passed, in open council this 1st day of September, 2020 and that the Mayor and the Deputy Clerk be directed to sign same and affix the Corporate Seal thereto, and;

    That By-law 2020-50, being a By-law to provide for User Fees and Charges and to repeal By-law 2017-30, as amended, be passed, in open council this 1st day of September, 2020 and that the Mayor and the Deputy Clerk be directed to sign same and affix the Corporate Seal thereto.                  

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-313
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That the Resolution from the Municipality of West Grey regarding Anti-Racism be received.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-314
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That the correspondence from the County of Peterborough regarding the Transportation Master Plan Update be received and supported.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-314
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That Correspondence/Information Item 13.1, Delegation of Powers & Duties report regarding a livestock claim be received.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-315
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That By-law Number 2020-51, being a By-law to confirm the proceedings of the Regular Electronic Meeting of Council, held on the 1st day of September, 2020, be passed in open Council and that the Mayor and the Deputy Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number2020-316
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That this meeting adjourn at 6:53 p.m.

    Vote Type: Majority (Voted)
    Carried
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