Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

-
Council Chambers in the Municipal Building
Member Present:
  • Mayor Heather Watson
  • Deputy Mayor Harold Nelson
  • Councillor Thomas Watt
  • Councillor Adam Vervoort
  • Councillor Ray Johnston
Staff Present:
  • CAO - Elana Arthurs
  • Acting Clerk - Martina Chait-Hartwig
  • Temporary CBO - Don Helleman
  • Interim Treasurer - Paul Creamer
  • Manager of Public Works - Jake Condon
  • Planner - Christina Coulter
Staff Absent:
  • Manager of Recreation Facilities - Mike Mood
  • Fire Chief - Chuck Pedersen

1.
Call to Order

 

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.
Land Acknowledgement

 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection

 

Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: June 20, 2023

 
  • Resolution Number197-2023
    Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That the agenda for the Regular Council Meeting, dated June 20, 2023, be received and adopted, as circulated.

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes

 
  • Resolution Number198-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Watt

    that the minutes for the Special Council Meeting, dated June 20, 2023, be adopted, as circulated.

    Carried

7.
Consent Agenda (Reports voted upon by ONE motion) - No Debate

 
  • Resolution Number199-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the Consent Agenda dated June 20, 2023, be receievd, as circulated.

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings:

 

8.1
Presentation - Ontario Good Roads Association (OGRA) Long Service Award to Deputy Mayor Harold Nelson

This item has attachments. 
1.Delegation - OGRA Long Service Award Letter.pdf

8.2
Public Meeting - Zoning By-law Amendment - File R-03-23 (Second Dwelling Units), Planning-2023-21

This item has attachments. 
1.R-03-23 (Second Dwelling Units).pdf
2.R-03-23 - ZBA Notice.pdf
3.2018-60 - ZBA Secondary Suites.pdf
4.R-03-23 Draft By-law.pdf
5.DD Zoning Bylaw Excerpts with revisions (for Second Dwelling Units).pdf
  • Resolution Number200-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    Resolution Number 200--2023

    Moved by: Councillor Watt
    Seconded by: Councillor Johnston

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-03-23 (Second Dwelling Units) be declared open. (5: 05 p.m.).                                                                                Carried

    Christina Coulter, Planner, explained that the purpose of the Application

    In attendance: None

    Comment received: None

    Resolution Number 201-2023

    Moved by: Councillor Johnston
    Seconded by: Councillor Watt

    That the Public Meeting for the proposed Zoning By-law Amendment R-03-23 (Second dwelling Units) be declared closed. (5:08 p.m.).      Carried


    Resolution Number 202-2023

    Moved by: Deputy Mayor Nelson
    Seconded by: Councillor Vervoort

    That the report, dated June 20, 2023, regarding Zoning By-law Amendment – File R-03-23 be received; and

    That Council receive all comments related to Zoning By-law Amendment File R-03-23; and

    That the By-law to enact the Amendment be passed at the appropriate time in the meeting.

    Carried

8.3
Public Meeting - Official Plan Amendment - File No. 15OP-21010 & Zoning By-law Amendment (ZBA) File No. R-08-21 (Clancy), Planning-2023-22

This item has attachments. 
1.Staff Report Regarding OPA 15OP-21010 and ZBA R-08-21 (Clancy).pdf
2.Notice of Complete App - June 7, 2021.pdf
3.Notice of Public Meeting - Final.pdf
4.2 - 20-916_24August2022 - Signed 31May2023.pdf
5.162 County Road 4 _Draft OPA Text_Rev 4thSub_June12,2023.pdf
6.20-916_29May2023-OPA 1.pdf
7.Draft By-law (Township Format) (June 12, 2023).pdf
8.162 County Road 4 (air photo).pdf
  • Resolution Number203--2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Vervoort

    Location - 162 County Road 4
    Concession 10 Pt lot 2
    Douro Ward, Roll No. 1522-010-004-10100-0000
    Resolution Number 203-2023

    Moved by: Deputy Mayor Nelson
    Seconded by: Councillor Vervoort
    That the Public Meeting regarding the proposed Zoning By-law Amendment R-08-21 (Clancy) be declared open. (5:10 p.m.).                                                                                                                                                    Carried
                       
    Christina Coulter, Planner, explained that the purpose of the Application is to amend the Official Plan designation on the subject lands and to rezone portions of the subject lands from the Rural Zone (RU) to the Hamlet Residential Zone (HR)  

    In attendance:

    James Hunter, IPS Agent

    Applicant

    Terry Lambshead
                       
    Comment received:


    Resolution Number 204-2023
    Moved by: Councillor Vervoort
    Seconded by: Councillor Watt
    That the Public Meeting for the proposed Zoning By-law Amendment R-8-21 (Clancy) be declared closed. (5:34 p.m.).                                   Carried

    Resolution Number 205-2023
    Moved by: Deputy Mayor Nelson
    Seconded by: Councillor Johnston
    That Report, dated June 20, 2023, regarding be received; and
    That Council receive all comments related to; and
    That Council advise the County of Peterborough that the Township of Douro-Dummer supports proposed Official Plan Amendment File No. 15OP-21010 which represents Amendment No. 70 to the County Official Plan as described in the document prepared by the County of Peterborough Planning Department and attached to this Report; and
    That the Draft Zoning By-law be revised as presented and that the requirement for approval of the Zoning By-law shall be a Draft Plan Condition.  The Approval Authority shall be advised, in writing, by the Township of Douro-Dummer, that the property has been rezoned with appropriate restrictions with the holding provision, if applicable, for the lands within the plan of subdivision; and lastly,
    That the Developer/Owner shall agree in the Subdivision Agreement that minor modifications to the Plan of Subdivision may be necessary to ensure compliance with the implementing Zoning By-law and the service standards of the Township of Douro-Dummer, which may result in the reduction in the number of lots or their reconfiguration.

    Carried

8.4
Veronica Mason and Joanna Parks, Baker Tilly - 2020 Township Audit and Financial Statements

This item has attachments. 
1.Microsoft PowerPoint - Township Presentations, Linked File 1, BT (002) .pdf
2.2020 Douro-Dummer post Audit Letter.pdf
3.202012 Douro-Dummer, Township ofFS.pdf
  • Resolution Number206-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Watt

    That the draft 2020 Financial Audit and Financial Statements be received and approved; and

    That the letter be signed by the Mayor Watson

    Carried

8.5
Dan McWilliams - Concerns regards Use of Township Wharf at Crowe's Landing 

This item has attachments. 
1.Delegation - Dan McWilliams Crowes Landing.pdf
2.McWilliams letter.pdf
3.P - CL_Image0(1).pdf
4.P - CL_image1(1).pdf
5.P - CL_Image2(1).pdf
6.P - CL_Image3(1).pdf
7.P - CL_Image4(1).pdf
8.Pic 5.pdf
9.pic 6.pdf
10.pic 7.pdf
11.pic 8.pdf
12.pic 9.pdf
13.pic 10.pdf
14.pic 11.pdf
  • Resolution Number207-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston
    Carried
  • Resolution Number208-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston
    Carried

9.
Staff Reports

 

9.1
Report and Capital Project Status - June 20, 2023

This item has attachments. 
1.Report and Capital Project Status - June 2023.pdf
  • Resolution Number209-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Watt

    That the Report and Capital Project Status for June 20, 2023 be received.

    Carried

9.2
Purchase of Wheeled Excavator, Public Works-2023-09

This item has attachments. 
1.Purchase of Wheeled Excavator.pdf
  • Resolution Number210-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the report, dated June 20, 2023, regarding the purchase of a wheeled excavator and brush head be received and that Council award the tender to Brandt Tractor in the amount of $385,544.26 inclusive of the extended warranty (excl. HST); that the 2014 John Deere wheeled excavator and brush head be deemed surplus to the operation and Council authorizes the Manager to proceed with the trade in of the equipment; and further authorizes the Manager to purchase the bucket attachments directly from the supplier H&H in the amount of approx. $40,000.00 + HST, providing additional savings to the Municipality.

    Carried

9.3
Request to Release Agreement (379 Eighth Line Road-S-Dummer), Planning-2023-23

This item has attachments. 
1.Staff Report Regarding Request to Release Agreement (379 Eighth Line Road-S-Dummer).pdf
2.54-22 Application.pdf
3.55-22 Application.pdf
4.54-22 Decision.pdf
5.55-22 Decision.pdf
6.Instrument No. 567154.pdf
7.B-28-92 Map.pdf
  • Resolution Number211-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the report, dated June 20, 2023, regarding Request to Release Agreement (379 Eighth Line Road-S-Dummer) be received and;

    That Council authorize Staff to direct Roger Howson, Barrister and Solicitor to prepare a partial release of the Agreement, being Instrument Number R567154 as it pertains 379 Eighth Line Road-S-Dummer, Part 1, Plan 45R-9540.

    Carried

9.4
Township of Douro-Dummer Pay Equity Plan, C.A.O.-2023-14

This item has attachments. 
1.Douro-Dummer Pay Equity Plan.pdf
2.Pay Equity Plan Douro-Dummer.pdf
  • Resolution Number212-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the report, dated June 20, 2023 regarding the Township of Douro-Dummer Pay Equity Plan be accepted; and

    That staff be directed to follow the process of posting the Plan for 90 days for comments and questions from staff.

    Carried

9.5
Use of Off-Road Vehicles (ORVs) on Township Roads, C.A.O.-2023-13

This item has attachments. 
1.ORVs.pdf
2.CoPtbo - ORV Concept Map - Douro-Dummer.pdf
3.Currently permited.pdf
4.Option B - Current Plus County Roads.pdf
  • Resolution Number213-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the report, dated June 20, 2023 regarding Use of ORV’s on Township Roads be received; and

    That Council provide staff direction on any changes to be implemented to the current status of ORV use in the Township.

     

    Councillor watt would like to see the County of Peterborough Option B, except the       Division Road, Nassau Road and Birchview Road.

    Carried
  • Resolution Number214-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That to go back with the Option B - Current Plus County Road loop and The County Road 8 from County Road 38 and that the staff bring back the report to Council to address the Township routes.

    At this time, Mayor Watson gave chair to the Deputy Mayor Nelson (7:01 p.m.) and spoke to motion.

    At the time, Mayor Watson took back the Chair (7:04 p.m.)

    A recorded vote was requested by Councillor Johnston. The roll was called by the Acting Clerk and the vote was as follows:  

    Dummer Ward Councillor – Yes 

    Douro Ward Councillor - Yes

    Councillor at Large – Yes  

    Deputy Mayor – Yes  

    Mayor – No

    For the Motion – 4, Against the Motion – 1                                             Carried          

     

    At this time, Councillor Johnston nd Councillor Vervoort left the meeting at 7:11 p.m.

     

    Carried

10.
Committee Minutes and Other Reports:

 

10.1
Update on County Council Matters - Deputy Mayor Nelson

 
  • Resolution Number214-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the verbal report from Deputy Mayor Nelson regarding County Council be received. 

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes

  

15.
Announcements:

 

Councillor Watt - The Douro Canada Day Parade will take place on Saturday, July 1, 2023, at 2:30 P.M. The theme this year is 'Only in Douro' and the route begins at County Road 4 and Douro Fourth Line Road and proceeds South to the County Road 8.

Mayor Watson will be presenting at the Three Mayors' Breakfast on Friday, June 23, 2023, 8:00 A.M. at the Lakefield College School.

17.
Rise from Closed Session with or without a Report

 

11.
Correspondence – Action Items:

 

11.1
The County of Lanark - A letter in support of Bill C-321 regarding Paramedic Safety

This item has attachments. 
1.Corres - 05-26-2023 - Paramedics Letter.pdf
2.Corres Bill C-321 Link.pdf
  • Resolution Number215-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the letter from the County of Lanark regarding in support of Bill C-321 regarding Paramedic Safety be received and supported. 

    Carried

11.2
The Women of Ontario Say NO - Request for letter of support for Bill 5 - The Stopping Harassment and Abuse by Local Leaders Act

This item has attachments. 
1.Corres - AMO Sample Text Resolution.pdf
2.Email- Municipal Clerks Office Township of Douro.pdf
  • Resolution Number216-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the request for a letter of support from the Women of Ontario Say NO for Bill 5 - the Stopping Harassment and abuse by Local Leaders Act be receievd and supported.

    Carried

11.3
Letters regarding Township Wharf at Crowe's Landing

 
  • Resolution Number217-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the letters from Julian Pope and Bob Wilkinson regarding Township Wharf at Crowe's landing be received and add these letter to the file.

    Carried

11.4
City of Quinte West - Request for New Provincial Regulations to Prevent Renovictions

This item has attachments. 
1.Corres - Renovictions - Support Request .pdf
  • Resolution Number218-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the letter from the City of Quinte West, June 2, 2023, regarding for new Provincial regulations to Prevent Renovictions be received.

    Carried

11.5
Municipality of West Grey - Resolution in  Support of Co-location for Bell-Hydro Infrastructure

This item has attachments. 
1.Corres - Resolution Letter Re Support for Bell-Hydro Infrastructure.pdf
  • Resolution Number219-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the resolution from the Municipality of West Grey, dated June 9, 2023, asking to support of Co-location for Bell-Hydro Infrastructure be received.

    Carried

12.
By-laws:

 

12.1
By-law 2023-29 - To amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-03-23) (Second Dwelling Units)

This item has attachments. 
1.2023-29 - Zoning By-law - R-03-23 Draft By-law.pdf
  • Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Vervoort

    That the By-law 2023-29, Being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” be passed, in open council this 20th day of June, 2023 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.   

    Carried

21.
Adjournment

 
  • Resolution Number220-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That this meeting adjourn at 7:16 p.m.

    Carried

19.
Confirming By-law - 2023-30

This item has attachments. 
1.2023-30 Confirming By-law Special and Regular Council June 20 2023.pdf
  • Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That By-law Number 2023-30, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 20 day of June, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

13.
Reports derived from previous Notice of Motions

 

14.
Notices of Motion - No Debate

 

16.
Closed Session: None

 

18.
Matters Arising from Closed Session

 

11.
Correspondence – Action Items:

  

11.3
Letters regarding Township Wharf at Crowe's Landing

  
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