Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, December 07, 2021 at 5:00 P.m. - 8:00 P.m.

Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Present:

• Mayor - J. Murray Jones
• Deputy Mayor - Karl Moher
• Councillor, Douro Ward - Heather Watson
• Councillor, Dummer Ward - Shelagh Landsmann
• Councillor at Large - Thomas Watt

Staff Present

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Acting Treasurer - Paul Creamer
• Chief Building Official - Brian Fawcett

Absent:

• Clerk/Planning Coordinator - Crystal McMillan
• Treasurer - Darlene Heffernan
• Fire Chief - Chuck Pedersen
• Manager of Public Works - Jake Condon
• Assistant to the Manager of Recreation Facilities - Mike Mood
• Administration Assistant - Vanessa Sweeting
• Administrative Assistant - Nicole Zenner

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: December 7, 2021

• Resolution Number 538-2021
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Moher

  That the agenda for the Regular Council Meeting, dated December 7, 2021, be adopted, as circulated.

  Carried

6.

Adoption of Minutes:

6.1

Regular- November 16, 2021

6.2

Special - November 16, 2021

6.3

Special - November 18, 2021

• Resolution Number 539-2021
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the Minutes from the Regular and Special Council Meeting, held on November 16, 2021 and two Special Council Meetings held on November 18,2021, be received and adopted, as circulated.

  Carried

7.

Business arising out of previous minutes:

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Employee Recognition

- Brandon Dunsby - 5 years - left in May
- Chris Moffat - 5 years
- Martina Chait-Hartwig - 10 years
- Crystal McMillan - 15 years

8.2

Public Meeting - Proposed Zoning By-law Amendment Application – File: R-14-21, Oates, Clerk/Planning-2021-42

Martina Chait-Hartwig, Acting Clerk, explains the purpose of the proposed Zoning By-law Amendment R-14-21 and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

In Attendance:

Laura Stone, Agent, In Support

Brad Oates, Owner, In Support

• Resolution Number 540-2021
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That the Public Meeting regarding the proposed Zoning By-law Amendment R-14-21 (Oates) be declared open ( 5:07  p.m.)

  Carried
• Resolution Number 541-2021
  Moved by: Councillor Watson
  Seconded by: Councillor Watt

  That the Public Meeting regarding the proposed Zoning By-law Amendment R-14-21 (Oates) be declared closed ( 5:15 p.m.)

  Carried

8.3

Public Meeting - Proposed Zoning By-law Amendment Application – File: R-16-21, Payne, Clerk/Planning-2021-43

Martina Chait-Hartwig, Acting Clerk, explains the purpose of the proposed Zoning By-law Amendment R-16-21 and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

In Attendance:

Ken Currie, Agent, In Support

• Resolution Number 542-2021
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That the Public Meeting regarding the proposed Zoning By-law Amendment R-16-21 (Payne) be declared open (5:05  p.m.)

  Carried
• Resolution Number 543-2021
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the Public Meeting regarding the proposed Zoning By-law Amendment R-16-21 (Payne) be declared closed (5:21    p.m.)

  Carried

8.4

Douro-Dummer Firefighter's Association - Concerns regarding Township Vaccination Policy

• Resolution Number 544-2021
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  Whereas the Covid 19 infections are again escalating in Ontario and other jurisdictions;

  And Whereas the Douro-Dummer Covid 19 Vaccination Policy was recently reviewed and was determined to remain appropriate for our community by the Peterborough District Medical Officer of Health;

  Therefore, staff be instructed to respond in writing to the Douro-Dummer Fire Fighter’s Association that their presentation was received at our Council meeting today on December 7, 20201 and that no changes are planned in the current Covid 19 Vaccination Policy at this time.

  A recorded vote was requested by Deputy Mayor Moher. The roll was called by the Acting Clerk and the vote was a follows:

  	For	Against
  Mayor Jones	X
  Deputy Mayor Moher	X
  Councillor Landsmann	X
  Councillor Watson		X
  Councillor Watt		X
  Results	3	2

  Carried (3 to 2)

9.

Other Business and Staff Reports:

9.1

Surplus Items, Fire Chief-2021-17

• Resolution Number 545-2021
  Moved by: Councillor Watson
  Seconded by: Deputy Mayor Moher

  That the Fire Chief-2021-17 report, dated December 7^th, 2021 regarding Surplus Items be received.

  Carried

9.2

Procedural By-law Review Project – Update 4, ClerkPlanning-2021-44

• Resolution Number 546-2021
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the Clerk-Planning-2021-44 report, dated December 7, 2021 regarding the Procedural By-law Review Project, Update No. 4 be received, that Council provide direction on the appointing of a Chair for the Committee of the Whole and that a finalized version of the Draft Procedural By-law be presented for Council approval on December 21, 2021.

  A recorded vote was requested by the Mayor. The roll was called by the Acting Clerk and the vote was a follows:

  	For	Against
  Mayor Jones		X
  Deputy Mayor Moher		X
  Councillor Landsmann	X
  Councillor Watson	X
  Councillor Watt	X
  Results	3	2

  Carried (3 to 2)

9.3

Request to Stop-up, Close and Sell Road Allowance - 2640 Dummer Asphodel Road, ClerkPlanning-2021-46

• Resolution Number 547-2021
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the Clerk-Planning-2021-46 report, dated December 7, 2021, regarding the Request to Stop-up, Close and Sell the Road Allowance adjacent to 2640 Dummer Asphodel Road be received and that staff be direction to begin working through the procedure outlined in Policy T6 and bring a report back to Council and to reach out to telecommunications such as Cogeco, Bell, Rogers, etc.

  Carried

10.

Committee Minutes and Other Reports:

10.1

Deputy Mayor Moher – Update on County Council Matters

• Resolution Number 548-2021
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received

  Carried

10.2

Departmental Reports – C.A.O., Clerk’s/Planning, Building Services, Finance, Fire, Parks and Recreation and Public Works Departments

• Resolution Number 549-2021
  Moved by: Councillor Watson
  Seconded by: Councillor Watt

  That the departmental reports from November be received for information with thanks. 

  Carried

10.2.1

CAO Monthly Report - November 2021, C.A.O.-2021-50

10.2.2

Clerk-Planning Department Monthly Report - November 2021, ClerkPlanning-2021-41

10.2.3

Building Department Monthly Report - November 2021, Building Department-2021-17

10.2.4

Emergency Management Monthly Report - November 2021, Fire Chief-2021-18

10.2.5

Finance Department Monthly Report - November 2021, Treasurer-2021-16

10.2.6

Public Works Monthly Report - November 2021, Public Works-2021-34

10.2.7

Recreation Facilities Monthly Report - November 2021, Recreation Facilities-2021-21

10.3

Township of Douro-Dummer Public Library Board Minutes - October 12, 2021

• Resolution Number 550-2021
  Moved by: Councillor Watson
  Seconded by: Councillor Landsmann

  That the Library Board Minutes from October 12, 2021 be received.

  Carried

10.4

Township of Douro-Dummer Historical Committee Minutes - November 18, 2021

• Resolution Number 551-2021
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the Historical Committee Minutes from November 18, 2021 be received and approved.

  Carried

11.

By-laws:

11.1

By-law 2021-71 - A By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-16-21 – Roll No. 020-002-01000, Payne)

• Resolution Number 552-2021
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That By-law 2021-71, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law" (File R-16-21, Roll No. 1522-020-002-01000), be passed, in open council this 7th day of December, 2021 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.

  Carried

12.

Correspondence – Action Items:

12.1

Kawartha Lake Stewards Association - Donation Request

• Resolution Number 553-2021
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  To accept and donate the requested $1000.00. 

  Carried

13.

Correspondence/Information Items:

• Resolution Number 554-2021
  Moved by: Councillor Watson
  Seconded by: Councillor Landsmann

  That correspondence/information item 13.1 and 13.2 be received.

  Carried

13.1

Peterborough Hospice - Thank You Letter

13.2

Peterborough County Official Plan Amendment and Township of Selwyn Zoning By-law Amendment - Notice of Complete Application (26 Edward St)

14.

Notices of Motion:

None

15.

Announcements:

Councillor Watt spoke regarding the Santa Parade and expressed thanks.

16.

Closed Session:

• Resolution Number 555-2021
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Moher

  That the closed session minutes from 2021 be received and approved as circulated.

  Carried

17.

Rise from Closed Session with or without a Report

18.

Confirming By-law: 2021-72

19.

Adjournment

• Resolution Number 556-2021
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That this meeting adjourn at 6:12 p.m.

  Carried