Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

-
Council Chambers in the Municipal Building
Member Present:
  • Mayor Heather Watson
  • Deputy Mayor Harold Nelson
  • Councillor Thomas Watt
  • Councillor Adam Vervoort
  • Councillor Ray Johnston
Staff Present:
  • CAO - Elana Arthurs
  • Clerk - Martina Chait-Hartwig
  • Interim Treasurer - Paul Creamer
  • Manager of Recreation Facilities - Mike Mood
  • Planner - Christina Coulter
Staff Absent:
  • Manager of Public Works - Jake Condon
  • Brian Fawcett
  • Fire Chief - Chuck Pedersen
  • Temporary CBO - Don Helleman
  • Mike Garside

1.
Call to Order

 

With a quorum of Council being present, the Mayor called the meeting to order at 5:01

p.m.

2.
Land Acknowledgement

 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection

 

Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda:

 
  • Resolution Number279-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the agenda for the Regular Council Meeting, dated September 19, 2023, be adopted, as circulated.

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes

 

6.1
Special Council Meeting Minutes - September 5, 2023

This item has attachments. 
1.Post-Meeting Minutes - CS_Sep05_2023 - English.pdf

6.2
Council Meeting Minutes - September 5, 2023

This item has attachments. 
1.Post-Meeting Minutes - CM_Sep05_2023 - English.pdf
  • Resolution Number280-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the Minutes from the Regular and Special Council meetings held on September 5, 2023 both be received and approved. 

    Carried

7.
Consent Agenda (Reports voted upon by ONE motion) - No Debate

 
  • Resolution Number281-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That the Consent Agenda for September 19, 2023 be received. 

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings:

 

8.1
Public Meeting - Zoning By-law Amendment File R-05-23 (Mundell), Planning-2023-32

This item has attachments. 
1.R-05-23 (Mundell).pdf
2.R-05-23 Application_Redacted.pdf
3.R-05-23 (Mundell) County Public Works (September 9, 2023).pdf
4.R-05-23 (Mundell) Enbridge Comments (August 28, 2023).pdf
5.R-05-23 (Mundell) HFN Comments (August 29, 2023).pdf
6.JBF Survey (Signed August 10, 2023).pdf
7.R-05-23 (Mundell) ORCA File No. PPLD-2282 (September 8, 2023).pdf
8.R-05-23 - ZBA Notice.pdf
9.R-05-23 - Draft By-law.pdf
  • Resolution Number281-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-05-23 (Mundell) be declared open. 

    Carried
  • Resolution Number282-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-06-23 (Mundell) be declared closed. 

    Carried
  • Resolution Number283-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    That Report , dated September 19, 2023, regarding Zoning By-law Amendment – File R-05-23 be received; and

    That Council receive all comments related to Zoning By-law Amendment File R-05-23; and

    That the By-law to enact the amendment be passed at the appropriate time in the meeting.

    Carried

8.2
Public Meeting - Zoning By-law Amendment File R-06-23 (Active Recreational Uses, Planning-2023-28

This item has attachments. 
1.R-06-23 (Active Recreational Uses).pdf
2.R-06-23 - ZBA Notice.pdf
3.R-06-23 Draft By-law final.pdf
  • Resolution Number284-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-06-23 (Active Recreational Uses) be declared open. 

    Carried
  • Resolution Number285-2203
    Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-06-23 (Active Recreational Uses) be declared closed. 

    Carried
  • Resolution Number286-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the report, dated September 19, 2023, regarding Zoning By-law Amendment – File R-06-23 be received; and

    That Council receive all comments related to Zoning By-law Amendment File R-06-23; and

    That the By-law to enact the Amendment be passed at the appropriate time in the meeting.

    Carried

8.3
Jayne Culbert, Age-friendly Peterborough - 2023-2027 Action Plan and Report Card 2017-2022

This item has attachments. 
1.DD Council - AFP Community Action Plan.pdf
2.CSSS23-018 - New Age-friendly Peterborough Community Action Plan 2023-2027.pdf
  • Resolution Number287-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    That the presentation from Jayne Culbert, Age-friendly Peterborough regarding the 2023-2027 Action Plan and the 2017-2022 Report Card be received. 

    Carried

8.4
Donna Peacock - Millennium Garden at the Township Office

This item has attachments. 
1.2023-08-28-003_Redacted.pdf
2.Additional Garden Info.pdf
  • Resolution Number288-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the presentation from Donna Peacock regarding the Millennium Garden at the Township Office be received and the matter be referred to staff and brought back at budget deliberations. 

    Carried

9.
Staff Reports

 

9.1
Report and Capital Project Status

This item has attachments. 
1.Report and Capital Project Status - October 2023.pdf
  • Resolution Number289-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the Report and Capital Project Status for September 19, 2023 be received.

    Carried

9.2
Advertising and Sponsorship Policy - Update, Recreation Facilities-2023-07

This item has attachments. 
1.Advertising and Sponsorship Policy Update.pdf
2.Parks and Recreation Advertising and Sponsorship Policy_FINAL.pdf
3.Advertising and Sponsorship Policy Procedures(1).pdf
4.2023-24 Season Advertising Rates(1).pdf
  • Resolution Number290-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the report, dated September 19, 2023, regarding Advertising and Sponsorship Policy be received, that the updated Policy and Procedure be approved and numbered as Policy R14 and R14a in the Township Policy Manual and further that an amendment to the User Fees and Charges By-law be brought forward to reflect the new advertising rates. The fees attached for the advertising options are the current 2023 fees, the fees for the advertising and sponsorship packages will be updated in the User Fees and Charges By-law.

    Carried
  • Resolution Number291-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the first public skate will be sponsored by Council which each member personally contributing towards the cost. 

    Carried

10.
Committee Minutes and Other Reports:

This item has attachments. 
1.Post-Meeting Minutes - AFFC_Mar14_2023 - English.pdf

10.1
Township of Douro-Dummer Arena Facilities Ad-Hoc Committee Minutes from March 14, 2023

This item has attachments. 
1.Post-Meeting Minutes - AFFC_Mar14_2023 - English(1).pdf
  • Resolution Number292-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the Township of Douro-Dummer Arena Facilities Ad-Hoc Committee Minutes from March 14, 2023 be received and approved. 

    Carried

11.
Correspondence – Action Items:

 

11.1
Town of Grimsby - Resolution regarding the Establishment of a Guaranteed Livable Income

This item has attachments. 
1.2023.09.05_TOG Resolution Guaranteed Livable Income.pdf
  • Resolution Number293-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Watt

    That the Resolution from the Town of Grimsby regarding the establishment of a guaranteed livable income program be received. 

    Carried

12.
By-laws:

 

12.3
By-law 2023-41 - To amend By-law No. 2022-21 - Procedural By-law (Introduction of Public Comment Period and Housekeeping)

This item has attachments. 
1.2023-41 - Amend Procedural By-law - Public Comment and Housekeeping.pdf
  • Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That the By-law 2023-39, Being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (File R-05-23 - McMillan); and

    That the By-law 2023-40, Being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-06-23 - Active Recreation); and
     

    That By-law 2023-41 -To amend By-law No. 2022-21 - Procedural By-law (Introduction of Public Comment Period and Housekeeping) all be passed, in open council this 19th day of September, 2023 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

     

    Carried

12.1
By-law 2023-39 - To amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-05-23) (Mundell)

This item has attachments. 
1.2023-39 - R-05-23 - ZBA.pdf

  • That the By-law 2023-39, Being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-05-23) be passed, in open council this 19th day of September, 2023 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.            

12.2
By-law 2023-40 - To amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-06-23) (Active Recreational Uses)

This item has attachments. 
1.2023-40 - R-06-23 ZBA Sports Courts.pdf

  • That the By-law 2023-39, Being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-06-23) be passed, in open council this 19th day of September, 2023 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.    

15.
Announcements:

 

Councillor Johnston announced that the Remembrance Day Ceremony will take place on November 10th, 2023 at 11:00 a.m. at the Warsaw Cenotaph. 

19.
Confirming By-law - 2023-42

This item has attachments. 
1.Confirming by-law - Multiple.pdf
  • Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That By-law Number 2023-42, being a By-law to confirm the proceedings of the Special and Regular Meetings of Council, both held on the 19th day of September, 2023, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                      

    Carried

21.
Adjournment

 
  • Resolution Number294-2023
    Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That this meeting adjourn at 6:13 p.m.

    Carried
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