Township of Douro-DummerAgenda for a Regular Meeting of CouncilTuesday, October 04, 2022 at 5:00 P.m. - 6:00 P.m.Douro-Dummer YouTube Channelhttps://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_APlease note, that Council may, by general consensus, change the order of the agenda, without prior notification, in order to expedite the efficiency of conducting business Electronic MeetingsOn August 4, 2020 Council amended the Township Procedure By-Law to permit meetings to be held electronically and to allow members participating electronically to be counted towards quorum. Until further notice, regular meetings of Council are being held electronically. Meetings will be recorded and live-streamed on the Township YouTube channel. Please contact the Acting Clerk if you require an alternative method to virtually attend the meeting. martinac@dourodummer.on.ca or 705-652-8392 x210 1.Call to Order 2.Land Acknowledgement 3.Moment of Silent Reflection 4.Disclosure of Pecuniary Interest: 5.Adoption of Agenda: October 4, 2022 6.Adoption of Minutes: 6.1Council Meeting Minutes - September 20, 2022 1.Post-Meeting Minutes - CM_Sep20_2022 - English.pdf7.Consent Agenda (Reports voted upon by ONE motion) - No Debate: 7.1Fire Department Information Sign, Fire Chief-2022-10 1.Fire Department Information Sign.pdf7.2Fire Chief, Chuck Pederson report regarding RFQ Results for Station 2 Septic System 1.RFQ Results - Station 2 Septic System.pdf7.3Ministry of Municipal Affairs and Housing (MMAH) - Approval Timeline Suspended for County Official Plan 1.Consent Item - MMAH - Approval Timeline Suspended (2022-09-12).pdf7.4City of Peterborough - Letter regarding Eastside Transportation Study Recommendations 1.Consent Item - Eastside Transportation Study Recommendations.pdf7.5County of Peterborough - Notice of Complete Application and Public Meeting for Official Plan Amendment 15OP-22010 1.Consent - Notice of Complete Application and Public Meeting.pdf8.Delegations, Petitions, Presentations or Public Meetings: 8.1Introduction of Shane E. Smith, Building Official I/ By-law Enforcement Officer to Council and Community 8.2Public Meeting - Zoning By-law Amendment – File: R-04-22, Clark, Planning-2022-04 1.Staff Report regarding Zoning By-law Amendment R-04-22 - Clark.pdf2.R-04-22 - Draft By-law.pdf3.ORCA R-04-22; Clark 972 Stoney Lake Dodsworth Island; PPLD-2244.pdf4.R-04-22 TSW Permit.pdf5.KMD Planning Justification Dodsworth-For Submission.pdf972 Stony Lake - Dodworth IslandDummer WardRoll No. 1522-020-005-72000.8.3Kathryn Carrington and Ron Davidson - Site Plan and Zoning By-law Amendment for 4034 Centre Road 1.Delegation Highlights.pdf2.Landscaping Site Plan Paterson-Carrington.pdf3.HIglighted site plan Carrington Paterson.pdf4.2022-09-26-001.pdf8.4Donna Churipuy, Director of Health Protection & Chief Nursing Officer from Peterborough Public Health - Mandatory Vaccination Policies Chief Nursing Officer Churipuy will be in attendance to discuss mandatory vaccination policies and recommendation from Peterborough Public Health. 9.Staff Reports: 9.1Report and Capital Project Status 1.Report and Capital Project Status - October 2022.pdf9.2Kraft Hockeyville Winnings, Recreation Facilities-2022-09 1.Kraft Hockeyville Winnings.pdf9.3Update to Township Procurement Policy, Treasurer-2022-14 1.Update to Procurement Policy.pdf2.F2 Procurement Policy September 2022 DRAFT.pdf9.4Group Benefits Program – November 1, 2022 Renewal Report, C.A.O.-2022-30 1.Group Benefits Program - November 1, 2022 Renewal Report.pdf2.Township of Douro-Dummer 2022 Renewal Report.pdf9.5COVID Vaccination Policy Review, C.A.O.-2022-31 1.COVID Vaccination Policy Review .pdf9.6Draft Customer Service Policy, Clerk's Office-2022-17 1.Draft Customer Service Policy A-30.pdf2.Draft - A30 - Customer Service Standard and Conduct Policy.pdf3.Draft - A30a - Customer Service Standards Procedure.pdf9.7Update to Complaint Handling Policy, Clerk's Office-2022-16 1.Revisions to Policy A23 - Township Complaint Policy.pdf2.Draft 2022 Update - A23 - Complaint Handling Policy.pdf3.Draft 2022 - A23-a - Public Complaint Procedure.pdf4.Draft 2022 Update - A23 - Complaint Handling Policy - Form.pdf10.Committee Minutes and Other Reports: 10.1Deputy Mayor Moher – Update on County Council Matters 10.2Historical Committee Minutes - September 15, 2022 1.Historical Committee Minutes Sept 15 2022.pdf10.3Planning Committee Minutes - September 23, 2022 1.Post-Meeting Minutes - PCM_Sep23_2022 - English.pdf10.4Report - 2022 Santa Claus Parade 1.Committee Reports - 2022-10-04-report to council on parade.pdf10.5Third Quarter Financial Report 1.3rd Quarter Financial Report.pdf11.Correspondence - Action Items: None 12.By-laws: 12.1By-law 2022 - To Amend Zoning By-law - File R-04-22, Roll No: 1522-020-005-72000 1.R-04-22 - 2022-48 By-law(1).pdfA By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (File R-04-22, Roll No: 1522-020-005-72000, Clark).13.Account: 13.1Account September 13, 2022 to September 27, 2022 1.10 04 2022 Accounts.pdf14.Reports derived from previous Notice of Motions: 15.Notices of Motion: No Debate 16.Announcements: 17.Closed Session: None 18.Rise from Closed Session with or without a Report 19.Matters Arising from Closed Session 20.Confirming By-law: 2022-49 1.2022-49- Confirming By-law October 4 - Regular and Special.pdf21.Next Meeting: Arena Facilities Future Ad-hoc Committee Meeting - October 12, 2022Planning Committee Meeting - October 20, 2022Inaugural Council Meeting - November 15, 202222.Adjournment No Item Selected This item has no attachments1.10 04 2022 Accounts.pdf1.Consent Item - MMAH - Approval Timeline Suspended (2022-09-12).pdf1.Consent Item - Eastside Transportation Study Recommendations.pdf1.Consent - Notice of Complete Application and Public Meeting.pdf1.Committee Reports - 2022-10-04-report to council on parade.pdf1.Post-Meeting Minutes - PCM_Sep23_2022 - English.pdf1.Post-Meeting Minutes - CM_Sep20_2022 - English.pdf1.Historical Committee Minutes Sept 15 2022.pdf1.Group Benefits Program - November 1, 2022 Renewal Report.pdf2.Township of Douro-Dummer 2022 Renewal Report.pdf1.COVID Vaccination Policy Review .pdf1.Staff Report regarding Zoning By-law Amendment R-04-22 - Clark.pdf2.R-04-22 - Draft By-law.pdf3.ORCA R-04-22; Clark 972 Stoney Lake Dodsworth Island; PPLD-2244.pdf4.R-04-22 TSW Permit.pdf5.KMD Planning Justification Dodsworth-For Submission.pdf1.RFQ Results - Station 2 Septic System.pdf1.Fire Department Information Sign.pdf1.R-04-22 - 2022-48 By-law(1).pdf1.Update to Procurement Policy.pdf2.F2 Procurement Policy September 2022 DRAFT.pdf1.Draft Customer Service Policy A-30.pdf2.Draft - A30 - Customer Service Standard and Conduct Policy.pdf3.Draft - A30a - Customer Service Standards Procedure.pdf1.Kraft Hockeyville Winnings.pdf1.Revisions to Policy A23 - Township Complaint Policy.pdf2.Draft 2022 Update - A23 - Complaint Handling Policy.pdf3.Draft 2022 - A23-a - Public Complaint Procedure.pdf4.Draft 2022 Update - A23 - Complaint Handling Policy - Form.pdf1.3rd Quarter Financial Report.pdf1.Report and Capital Project Status - October 2022.pdf1.2022-49- Confirming By-law October 4 - Regular and Special.pdf1.Delegation Highlights.pdf2.Landscaping Site Plan Paterson-Carrington.pdf3.HIglighted site plan Carrington Paterson.pdf4.2022-09-26-001.pdf