Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

-
Council Chambers in the Municipal Building
Member Present:
  • Mayor Heather Watson
  • Deputy Mayor Harold Nelson
  • Councillor Thomas Watt
  • Councillor Adam Vervoort
  • Councillor Ray Johnston
Staff Present:
  • CAO - Elana Arthurs
  • Acting Clerk - Martina Chait-Hartwig
  • Interim Treasurer - Paul Creamer
Staff Absent:
  • Planner - Christina Coulter

1.
Call to Order

 

With a quorum of Council being present, the Mayor called the meeting to order at 5:04 p.m.

2.
Land Acknowledgement

 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection

 

Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: June 6, 2023

 
  • Resolution Number174-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    That the agenda for the Regular Council Meeting, dated June 6, 2023, be adopted, as circulated.

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes

 

6.1
Regular Council Meeting Minutes - May 16, 2023

This item has attachments. 
1.Post-Meeting Minutes - CM_May16_2023(1) - English.pdf
  • Resolution Number175-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the minutes of the Regular Council Meeting, dated May 16, 2023, be received and adopted as circulated.                                             

    Carried

7.
Consent Agenda (Reports voted upon by ONE motion) - No Debate

 
  • Resolution Number176-2023
    Moved by:Councillor Johnston
    Seconded by:Deputy Mayor Nelson

    That the Consent Agenda dated June 6, 2023, be received, as circulated.                                                                                 

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings: None

 

9.
Staff Reports:

 

9.1
Report and Capital Project Status - June 2023

This item has attachments. 
1.Report and Capital Project Status - June 2023.pdf
  • Resolution Number177-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the report and capital project status for June 06, 2023 be received.

    Carried

9.2
Consent Application B-116-21 Amended, Planning-2023-18

This item has attachments. 
1.B-116-21 Amended - REVISED.pdf
2.116-21 Amended Application - REVISED May 2023.pdf
3.CCS Brown MDS Douro First Line (June 2, 2022).pdf
4.CCS Addendum Brown MDS Douro First Line (January 10, 2023).pdf
5.GHD 400 Douro First Line severance-wetland assessment (October 10, 2022).pdf
6.Revised 5May2023 B-116-21; 400 Douro first line; ORCA PPLD-2206.pdf
7.Brown - PSR.pdf
8.EcoVue MDS calculations for 369 Douro 1st Line (October 23, 2023).pdf
9.116-21 Application.pdf
10.116-21 Amended Application.pdf
11.Objection B-116-21A Jordan Brown.pdf
  • Resolution Number178-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    That Report, be received and that Severance Application B-116-21 Amended – REVISED be supported and if approved by Peterborough County Land Division, the following Township conditions be imposed:

    • $1250.00 cash-in-lieu of parkland be paid to the Municipality.
    • A 3-metre strip of frontage from the severed parcel be deeded to the Township for road widening purposes. Cost to be incurred by the applicant.
    • A test hole for the septic system be inspected, there is a fee to inspect test holes to ensure a septic system would be viable – current fees are $150 per severed lot severed and applicant is responsible for the digging of the test holes.
    Carried

9.3
Proposed Provincial Planning Statement, Planning-2023-17

This item has attachments. 
1.Planning Department Report - Proposed PPS.pdf
2.234-2023-1754 Minister to Heads of Council and CAO SIGNED (April 6, 2023).pdf
3.May 24 2023 letter to Minister Steve Clark - Proposed PPS 2023 (County of Peterborough).pdf
4.Staff Report - Proposed PPS (County of Peterborough).pdf
5.Staff Report - Proposed PPS - Appendix 1 (County of Peterborough).pdf
  • Resolution Number179-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the Report, dated June 6, 2023, regarding Proposed Provincial Planning Statement be received and that staff be directed to add a cover letter to the Minister and local MPPs indicating Township support of the Peterborough County formal response on the draft Provincial Policy Statement.

    Carried

9.4
Annual Building Department Financial Report - 2022, Treasurer-2023-15

This item has attachments. 
1.Annual Building Department Report - 2022.pdf
  • Resolution Number180-2023
    Moved by:Councillor Johnston
    Seconded by:Deputy Mayor Nelson

    That the report, dated June 6, 2023 regarding the Annual Building Department Financial Report - 2022 be received and that $93,438.45 be transferred from the Building Department reserve for 2022 to balance the annual budget.

    Carried

9.5
Credit Card Fees, Treasurer-2023-13

This item has attachments. 
1.Credit Card Fees.pdf
  • Resolution Number181-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the report, dated June 6, 2023 regarding Credit Card Fees be received and that Council approve a 2.5% service fee to be added to credit card transactions.

    Carried

9.6
Terms of Reference – Historical Committee, Clerk's Office-2023-16

This item has attachments. 
1.Terms of Reference - Historical Committee.pdf
2.Historical Committee Terms of Reference.pdf
  • Resolution Number182-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the report from the , dated June 6, 2023 regarding a draft Terms of Reference for the Historical Committee be received, that the draft Terms of Reference be approved and that staff be directed to begin a recruitment process for members.

    Carried

9.7
Draft Public Conduct Policy and Procedure, Clerk's Office-2023-19

This item has attachments. 
1.Public Conduct Policy.pdf
2.AXX - Public Conduct Policy.pdf
3.AXX - Public Conduct Procedure.pdf
4.RedRock-Final-EN-accessible_1.pdf
  • Resolution Number183-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Watt

    That the report, dated June 6, 2023 regarding the Draft Public Conduct Policy and Procedure be received and that the Policy and Procedure be approved and numbered as Policy A32 and A32a in the Township Policy Manual.

    Carried

10.
Committee Minutes and Other Reports: 

 

10.1
Discussion - Waiving of Building Permit Fees for those effected by the May 2022 Derecho - Councillor Watt

 
  • Resolution Number184-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That Council approve the waiving of building permit fees for those property owners in the Township of Douro-Dummer who wish to repair or reconstruct structures that had been damaged or destroyed in the Derecho of May 21, 2022 for which their property insurance would not cover the permit cost and that the waiving of fees will not cover expansions or additions to structures which were damages or destroyed and finally that to receive the waiver, all permits with proof of refusal of insurance payment must be applied for no later then May 21, 2025.                       

    Carried

11.
Correspondence – Action Items:

 

11.1
Municipality of Tweed - Resolution regarding Reducing Municipal Insurance Costs

This item has attachments. 
1.Corres - Insurance Costs Council Resolution.pdf
  • Resolution Number185-2023
    Moved by:Councillor Johnston
    Seconded by:Deputy Mayor Nelson

    That the resolution from the Municipality of Tweed, regarding Municipal  insurance cost be received and supported

    Carried

11.2
Town of Lincoln - Resolution regarding Municipal Heritage Register

This item has attachments. 
1.Corres - Council Resolution - Municipal Heritage Register.pdf
  • Resolution Number186-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the resolution from the Town of Lincoln, regarding Municipal Heritage Register be received.

    Carried

11.3
Region of Waterloo - Resolution regarding Removing Addresses on Municipal Election Forms

This item has attachments. 
1.Corres - Support Resolution for Region of Waterloo Removing Addresses on Municipal Election Forms.pdf
  • Resolution Number187-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the resolution from the Region of Waterloo, regarding removing addresses on Municipal Election form be received.

    Carried

11.4
The County of Prince Edward County - Declaring Intimate Partner Violence an Epidemic

This item has attachments. 
1.Corres - The County of Prince Edward county Intimate Partner Violence an Epidemic.pdf
  • Resolution Number188-2023
    Moved by:Councillor Johnston
    Seconded by:Deputy Mayor Nelson

    That the resolution from the County of Prince Edward County, regarding declaring intimate partner violence an epidemic be received.

    Carried

11.5
Municipality of Trent Lakes - Minden Emergency Department

This item has attachments. 
1.Corres - Minden Emergency Department.pdf
  • Resolution Number189-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the resolution from the Municipality of Trent Lakes, regarding Minden emergency department be received and supported.

    Carried

11.6
Ministry of Natural Resources and Forestry - Consultation on Streamlining of Approvals under the Aggregate Resources Act 

This item has attachments. 
1.Corres - Municipal_Letter_ENGLISH.pdf
  • Resolution Number190-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the letter from the Ministry of Natural Resources and Forestry - Consultation on Streamlining of Approvals under the Aggregate Resources Act be received and supported.

11.7
Lynn McCabe, Marie Howran, Pat Smallman and Susan Field - Request for Various Policy Changes

This item has attachments. 
1.Corres - Policy change Request for Douro-Dummer.pdf
  • Resolution Number191-2023
    Moved by:Councillor Johnston
    Seconded by:Deputy Mayor Nelson

    That the report from Lynn McCabe, Marie Howran, Pat Smallman and Susan Field - Request for Various Policy Change be receievd and staff to bring back a report to the future Council meeting.

    Carried

12.
By-laws: None

 

13.
Reports derived from previous Notice of Motions

 

14.
Notices of Motion - No Debate

 

15.
Announcements:

 

Dave Smith, MPP Peterborough-Kawartha hosting a Lakefield Pancake Breakfast on Saturday, June 10, 2023, 8:00 AM at Warsaw Community Center

Mayor Watson - Three Mayors' Breakfast on Friday, June 23, 2023, 8:00 AM Lakefield College School

The Douro Canada Day Parade will take place on Saturday, July 1, 2023, at 2:30 p.m. This year's theme is 'Only in Douro' and the route begins at County Road 4 and Douro 4th Line and proceeds to County Road 8

 

16.
Closed Session: None

 

17.
Rise from Closed Session with or without a Report

 

18.
Matters Arising from Closed Session

 

19.
Confirming By-law - 2023-28

This item has attachments. 
1.2023-28 - Confirming By-law Special and Regular Council June 6 2023.pdf
  • Moved by:Councillor Watt
    Seconded by:Mayor Watson

    That By-law Number 2023-28, being a By-law to confirm the proceedings of the Special Meeting and Regular Meeting of Council, held on the 6th day of June, 2023, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

21.
Adjournment

 
  • Resolution Number192-2023
    Moved by:Mayor Watson
    Seconded by:Councillor Johnston

    That this meeting adjourn at 5:42 p.m.

    Carried

20.
Next Meeting

 
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