Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, May 02, 2023 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Member Absent:

• Mayor Heather Watson

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter

Staff Absent:

• Temporary CBO - Don Helleman
• Fire Chief - Chuck Pedersen

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:01 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: May 2, 2023

• Resolution Number 137-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the agenda for the Regular Council Meeting, dated May 2, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

6.1

Regular Council Minutes - April 25, 2023

• Resolution Number 138-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the minutes for the Regular Council Meeting, dated April 25, 2023, be received and approved, as circulated.                                     

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 139-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the Consent Agenda, dated May 2, 2023, be received, as circulated.

  Carried

8.

Delegations, Petitions, Presentations or Public Meetings: None

9.

Staff Reports

9.1

Report and Capital Project Status

• Resolution Number 140-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the report and capital project status for May 2023 be received.

  Carried

9.2

Parks Trailer, Recreation Facilities-2023-04

• Resolution Number 141-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the report, dated May 2, 2023 regarding Parks Trailer be received and that Council approves the purchase of the trailer to be funded from the sale of surplus inventory and the Parks Equipment Reserve.

  Carried

9.3

2023 Surface Treatment, Public Works-2023-07

• Resolution Number 142-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the report, dated May 2, 2023 regarding the 2023 Surface Treatment tender be received; and approved.

  And Dufferin Construction be awarded the 2023 Surface Treatment tender for the Township’s surface treatment requirements.

  Carried

9.4

2023 Gravel Crushing and Haulage, Public Works-2023-08

• Resolution Number 143-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the report, dated May 2, 2023 regarding the 2023 Gravel Crushing and Haulage tender be received; 

  Drain Bros. be awarded the tender for the Township’s 2023 Gravel Crushing and Haulage requirements.

  Carried

9.5

Application to Remove Holding Symbol – File: R-02-23, Planning-2023-16

• Resolution Number 144-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the Report, dated May 2, 2023, regarding Application to Remove Holding Symbol – File: R-02-23 be received and that the Zoning By-law Amendment, By-law No. 2023-25, be approved as presented.

  Carried

9.6

Results – Events Committee Recruitment, Clerk's Office-2023-14

• Resolution Number 145-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the report, dated May 2, 2023 regarding the results of the recruitment of the Events Committee be received, that Julie Chatten, Alyssa Heffernan and Angela O’Grady all be appointed to the Committee for the term of Council, that a member of Council be appointed as Chair and that the Terms of Reference for the Committee be approved.

  Carried

10.

Committee Minutes and Other Reports: None

11.

Correspondence – Action Items:

11.1

The Federation of Northern Ontario Municipalities and the Chief of Police Associations in Northern Ontario - Resolution regarding Bail Reform 

• Resolution Number 146-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the resolution from the Federation of Northern Ontario Municipalities and the Chief of Police Associations in Northern Ontario dated April 24, 2023, regarding Bail reform Resolution be received and supported.

  Carried

11.2

Peterborough County Ploughmen's Association - Request for Funding

Note - Any donations are made payable to the Peterborough County Plowmen's Association and recent other township donations have been in the amount of $200. The Reeve and Deputy Reeve will be invited to be our VIP plowing competitors for the September 30th Plowing Match. The location will be announced at a later date. 

• Resolution Number 147-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That a letter from the Peterborough County Plowmen's Association dated  April 25, 2023, asking for the Township's support as Local Sponsor with annual plowing match on September 30th, 2022 be received and supported.

  Carried

12.

By-laws:

12.1

By-law 2023-25 - Being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law (R-02-23)

• Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the By-law 2023-25, Being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” be passed, in open council this 2nd day of May, 2023 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                              

  Carried

13.

Reports derived from previous Notice of Motions

None

14.

Notices of Motion - No Debate

None

15.

Announcements:

None

16.

Closed Session: None

17.

Rise from Closed Session with or without a Report: None

18.

Matters Arising from Closed Session: None

19.

Confirming By-law - 2023-26

• Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That By-law Number 2023-26, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 2nd day of May, 2023, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

20.

Next Meeting: 

21.

Adjournment

• Resolution Number 148-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That this meeting adjourn at 5:23 p.m.

  Carried