Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Douro-Dummer YouTube Channel
https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A
Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
Staff Present
  • Temporary C.A.O. - Martina Chait-Hartwig
  • Chief Building Official - Brian Fawcett
  • Temporary Manager of Public Works - Jake Condon
  • Administration Assistant - Vanessa Sweeting
  • Nicole Zenner
Absent:
  • Clerk/Planning Coordinator - Crystal McMillan
  • Treasurer - Darlene Heffernan
  • Fire Chief - Chuck Pedersen
  • Manager of Recreation Facilities - Vicki Hallam

1.
Call to Order
 

With a quorum of Council being present, the Mayor called the meeting to order at 5:04 p.m.

2.
Land Acknowledgement
 

The Mayor recited the Land Acknowledgement

3.
Moment of Silent Reflection
 

Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:
 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: September 15, 2020
 

  • Resolution Number2020-326
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That the agenda for the Regular Council Meeting, dated September 15, 2020, be adopted, as circulated.

    Carried

6.
Adoption of Minutes:
 

  • Resolution Number2020-327
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That the Minutes from the Special Council Meeting, held on August 24, 2020 and the Regular Council Meeting, held on September 1, 2020, be received and adopted, as circulated.

    Carried

7.
Business arising out of previous minutes:
 

None

8.
Delegations, Petitions, Presentations or Public Meetings: None
 

9.
Other Business and Staff Reports:
 

9.1
Building Department Update, Building Department-2020-08
This item has attachments. 

1.Building Department Update.pdf
  • Resolution Number2020-328
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That the Building Department-2020-08 Memo, dated September 3, 2020, regarding Building Department Update be received for information.

    Carried

9.2
Sale of Surplus Equipment , Public Works-2020-18
This item has attachments. 

1.Sale of Surplus Equipment .pdf
  • Resolution Number2020-329
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the Public Works-2020-18 report, dated September 7, 2020, regarding the Sale of Surplus Equipment be received and that Council declares the 2005 Sterling Snow Plow Truck surplus to the Public works Department; and further directs the Public Works Manager to proceed with the sale of the unit by form of auction using Govdeals.

    Carried

9.3
HR Committee and Service Delivery Implementation Committee Terms of Reference, C.A.O.-2020-47
This item has attachments. 

1.Term of Reference for HR Committee and SDR Implementation Committee.pdf
2.HR Committee Terms of Reference.pdf
3.Implementation committee - terms of reference.pdf
  • Resolution Number2020-330
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the C.A.O-2020-47 report, dated September 4, 2020, regarding the Terms of Reference for the HR Committee and the Service Delivery Review Implementation Committee be received and approved and further that Council appoint Deputy Mayor Moher to sit on the Implementation Committee and that staff bring back a list of staff volunteers for Council approval.

    Carried

9.4
Boat Launch and Dock at Warsaw United Church, C.A.O.-2020-48
This item has attachments. 

1.Warsaw Boat Launch.pdf
  • Resolution Number2020-331
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the C.A.O-2020-48 report, dated September 4, 2020, regarding the boat launch and dock adjacent to the Warsaw United Church be received and for staff investigate all options available, from all points of view and come back with some solid options for Council.

    Carried

9.5
Remembrance Day and Santa Claus Parade During COVID-19, C.A.O.-2020-50
This item has attachments. 

1.Direction Regarding the Planning of Remembrance Day and Santa Claus Parade .pdf
  • Resolution Number2020-332
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the C.A.O -2020-50 report, dated September 8, 2020, regarding Remembrance Day and Santa Claus Parade during COVID-19 be received and further that Council officially cancel the in person Santa Claus Parade and that Councillor Watt and Councillor Landsmann present a virtual way of putting something forth for the Township and along with any extra help that is deemed necessary and further that Mayor Jones, Jessyka McArthur, and other volunteers begin planning the Remembrance Day Ceremony in a safe and proper manner and further that these committees report back at a future meeting on how these events will be taking place.

    Carried

10.
Committee Minutes and Other Reports: None
 

11.
By-laws: None
 

12.
Correspondence – Action Items:
 

12.1
Minister of Agriculture
This item has attachments. 

1.Letter from Minster of Agriculture.pdf
  • Resolution Number2020-333
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That the letter from the Minister of Agriculture introducing the Security from Trespass and Protecting Food Safety Act, 2020 that protects farmers, agri-food businesses, farm animals and food supply be received and supported and further that staff promote on Township Website.

    Carried

13.
Correspondence/Information Items:
 

13.1
Community Focus Bulletin
This item has attachments. 

1.Info - community focus bulletin transportation plan_4.pdf
  • Resolution Number2020-334
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the correspondence from the City of Peterborough seeking public consultation on the Transportation Master Plan be received.

    Carried

14.
Accounts: None
 

15.
Notices of Motion:
 

None

16.
Announcements:
 

Councillor Watson provided an update regarding the re-opening of the Douro-Dummer Library, which is scheduled to take place on September 29, 2020.

17.
Closed Session:
 

  • Resolution Number2020-335
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That Council go into closed session at 5:59 p.m.

    Carried

18.
Rise from Closed Session with or without a Report
 

  • Resolution Number2020-336
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That Council rise from Closed Session with a report. (6:20 p.m.)

    Carried
  • Resolution Number2020-337
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Temporary CAO be directed to begin the hiring process to find a Temporary Treasurer for a contract of 6 months with the possibility of extension and that the hiring committee be comprised of one member of Council, the Temporary CAO and a senior member of the management team and that any additional funds needed be taken from reserves.

    Carried

19.
Confirming By-law - By-law 2020-52
This item has attachments. 

1.2020-52-Confirming by-law - Electronic Meeting.pdf
  • Resolution Number
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That By-law Number 2020-52, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 15 day of September, 2020, be passed in open Council and that the Mayor and the Deputy Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

20.
Adjournment
 

  • Resolution Number2020-338
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That this meeting adjourn at 6:23 p.m.

    Carried
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