Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Council Chambers in the Municipal Building
Member Present:
  • Mayor - Heather Watson
  • Deputy Mayor - Harold Nelson
  • Councillor, Dummer Ward - Adam Vervoort
  • Councillor, Douro Ward - Ray Johnston
  • Councillor at Large - Thomas Watt
Staff Present:
  • CAO - Elana Arthurs
  • Acting Clerk - Martina Chait-Hartwig
  • Acting Treasurer - Paul Creamer
  • Assistant to the Manager of Recreation Facilities - Mike Mood
  • Temporary CBO - Don Helleman
  • Planner - Christina Coulter

1.
Call to Order

 

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.
Land Acknowledgement

 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection

 

 Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: December 20, 2022

 
  • Resolution Number351-2022
    Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That the agenda for the Regular Council Meeting, dated December 20, 2022, be adopted, as circulated.

    Carried

6.
Adoption of Minutes:

 
  • Resolution Number352-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That the Minutes from the Special Council Meeting, held on November 22,2022, Special Council Meeting, held on November 29, 2022, Special Council Meeting, held on December 6, 2022 and Regural Council Meeting Minutes, held on December 6, 2022, all be received and adopted, as circulated.

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings:

 

8.1
Presentation - Awards to  J. Murray Jones, Karl Moher and Shelagh Landsmann

 

8.2
Public Meeting - Official Plan Amendment OPA File No. 15OP-22006 (Robinson-Duguay), Planning-2022-11

This item has attachments. 
1.Staff Report Regarding OPA 15OP-22006 (Robinson-Duguay).pdf
2.Notice of Complete Application.pdf
3.Draft OPA 72 to County OP.pdf
4.Notice_of_PM Dec20_15OP-22006 (Final).pdf
  • Resolution Number353-2022
    Moved by:Councillor Johnston
    Seconded by:Councillor Vervoort

    Removal of Extractive Industrial Designation
    Part Lot 10, Concession 3,
    Douro Ward in the Township of Douro-Dummer,
    1110 County Road 4

    Resolution Number 353 - 2022
    Moved by:      _________________
    Seconded by: _________________
    That the Public Meeting regarding the Official Plan Amendment OPA File No. 15OP-22006 (Robinson-Duguay), be declared open. (5:12p.m.).Carried       

    Christina Coulter, Planner, explained the Official Plan Amendment OPA File No. 15OP-22006 (Robinson-Duguay)and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

     In Attendance:
    Malini Menon, Planner, County of Peterborough - In support
    Kevin M Duguay, KDM Planning - In support
    Jim Whelan, Agent - In support

    Comments received:

    Malini Menon, Planner, County of Peterborough -

     

    Carried
  • Resolution Number354-2022
    Moved by:Councillor Johnston
    Seconded by:Councillor Vervoort

    That the Public Meeting for the regarding the Official Plan Amendment OPA File No.15OP-22006 (Robinson-Duguay) be declared closed. (5:24 p.m.).

    Carried
  • Resolution Number355-2022
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That Report , dated December 20, 2022, regarding  be received; and

    That Council receive all comments related to ; and further

    That Council advise the County of Peterborough that the Township of Douro-Dummer supports proposed Official Plan Amendment File No. 15OP-22006 which represents Amendment No. 72 to the County Official Plan as described in the document prepared by the County of Peterborough Planning Department and attached to this Report.

    Carried

8.3
Departmental Presentation - Building Department

This item has attachments. 
1.CBO Council Presentation Dec 2022.pdf
  • Resolution Number356-2022
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    The presentation by Temporary Chief Building Officer Don Helleman regarding the Council Orientation of the Building Department.

    Carried

7.
Consent Agenda (Reports voted upon by ONE motion) - No Debate: None

 

9.
Staff Reports:

 

9.1
Report and Capital Project Status

This item has attachments. 
1.Report and Capital Project Status - November 2022.pdf
  • Resolution Number357-2022
    Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That the report and capital project status for November 2022 be received.

    Carried

9.2
Amendment to Site Plan Control By-law (Housekeeping), Planning-2022-12

This item has attachments. 
1.Amendment to Site Plan Control By-law (Housekeeping).pdf
2.2022-32- Site Plan Control Track Changes - Housekeeping.pdf
3.2022-58- Site Plan Control - Housekeeping.pdf
  • Resolution Number358-2022
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That Report , dated December 20, 2022, regarding housekeeping amendments to the Site Plan Control By-law (By-law No. 2022-32) be received and;

    That at the appropriate time during the meeting Council pass the Revised Site Plan Control By-law as per the changes that are outlined in the attached track changes version.

    Carried

9.3
Appointment of Alternate to County Council, Clerk's Office-2022-19

This item has attachments. 
1.Appointment of Alternate to County Council.pdf
2.CO-13 Council Alternate Member (002) - County of Peterborough.pdf
  • Resolution Number359-2022
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the report, dated December 20, 2022 regarding the appointment of an alternate member to County Council be received and that a By-law to appoint Councillor Watt as the alternate be passed at the appropriate time during the meeting.

    Carried

9.4
Request for Removal of No Habitation Agreement, Clerk's Office-2022-20

This item has attachments. 
1.Request to Remove No Habitation Agreement.pdf
2.A-06-19 - MV Review Report.pdf
3.Letter - No Habitation Agreement - McLaren - Request for REemoval.pdf
4.Scan - Notice of Decision - A-06-19.pdf
  • Resolution Number360-2022
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the report, dated December 20, 2022, regarding a request to have the No Habitation Agreement which is registered on title for 64 Valleyview Avenue be received and that Council approve the request to have the agreement removed from title at the expense of the property owner.

    Carried

9.5
Community Centre Tables and Chairs, Recreation Facilities-2022-10

This item has attachments. 
1.Tables and Chairs.pdf
  • Resolution Number361-2022
    Moved by:Councillor Vervoort
    Seconded by:Councillor Watt

    That the Recreation Facilities-2022-10 report, dated December 20, 2022, regarding Tables and Chairs be received; and
    That 40 tables be purchased from School House Products in the amount of $9,200 + H.S.T. and freight and that the remaining budgeted money be placed into reserves for the future purchase of chairs.

    Carried

9.6
Staff Recommendation Regarding Zoning By-law Amendment – File: R-17-21, Planning-2022-07

This item has attachments. 
1.Staff Recommendation Report regarding ZBA R-17-21-Paterson and Carrington.pdf
2.R-17-21 - Draft By-law.pdf
3.Bolton Drainage Concerns Submission (September 28, 2022).pdf
4.M.J. Davenport Site Plan Submission (October 12, 2022).pdf
5.Amended_2nd Sub_R-17-21 _Site Plan_4034_Centre_Road_ORCA PPLD-2019 a.pdf
6.D.M. Wills 88002 - 4034 Centre Road - 5th Sub Engineering Review (November 6, 2022).pdf
7.Report Planning Department-2022-08 (September 6, 2022).pdf
8.PE391982.pdf
9.PE391982_Instrument_Statement_61.pdf
  • Resolution Number362-2022
    Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That Report , dated December 20, 2022, regarding Staff Recommendation Regarding Zoning By-law Amendment - File: R-17-21 (Paterson & Carrington) be received; and

    That the Holding (H) Symbol be removed from the subject property; and further

    That the By-law to enact the Amendment be passed at the appropriate time in the meeting.

    Carried

10.
Committee Minutes and Other Reports:

 

10.1
Deputy Mayor Nelson – Update on County Council Matters

 
  • Resolution Number363-2022
    Moved by:Councillor Vervoort
    Seconded by:Councillor Watt

    That the verbal report from Deputy Mayor Nelson regarding an update on County Council matters be received

    Carried

11.
Correspondence - Action Items:

 

11.1
Municipality of Magnetawan and Municipality of Marmora Lake - Letters regarding Bill 23 Strong Mayor, Building Homes Act

This item has attachments. 
1.Municipality of Magnetawan Correspondence - Bill 23.pdf
2.Municipality of Marmora Lake - Opposition to Bill 23.pdf
  • Resolution Number364-2022
    Moved by:Councillor Johnston
    Seconded by:Councillor Watt

    That the letters in opposition from the Municipality of Magnetawan and Municipality of Marmora Lake dated December 7, 2022, regarding Bill 103, Strong Mayor, Building Homes Act be received.

    Carried

12.
By-laws:

 
  • Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That the By-law 2022-58, being a By-law to designate the Township of Douro-Dummer as a Site Plane Control Area; and

    That the By-law 2022-59, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (File R-17-21, Roll No: 1522-010-004-08100, Paterson and Carrington); and

    That the By-law 2022-60, being a By-law to appoint an Alternate Member to the Council of the County of Peterborough for the 2022-2026 Term of Council; 

    All be approved in open Council this 20th day of December 2022, and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried

13.
Account: None

 

14.
Reports derived from previous Notice of Motions:

 

15.
Notices of Motion: No Debate

 

16.
Announcements:

 

Mayor Heather Watson announced that the garage and recycling pick-up schedule will not change over the holidays. Transfer Stations will be open to residents on the 28th and 31st of December.

17.
Closed Session: None

 

18.
Rise from Closed Session with or without a Report

 

19.
Matters Arising from Closed Session

 

20.
Confirming By-law: By-law 2022-61

This item has attachments. 
1.2022-61- Confirming By-law December 20 - 2022.pdf

  • That By-law Number 2022-61, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 20th day of December, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto. 

21.
Next Meeting:

 

22.
Adjournment

 
  • Resolution Number365-2022
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    That this meeting adjourn 6:09 p.m.

    Carried
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