Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Council Chambers in the Municipal Building
Member Present:
  • Mayor Heather Watson
  • Deputy Mayor Harold Nelson
  • Councillor Thomas Watt
  • Councillor Adam Vervoort
  • Councillor Ray Johnston
Staff Present:
  • CAO - Elana Arthurs
  • Acting Clerk - Martina Chait-Hartwig
  • Interim Treasurer - Paul Creamer
  • Manager of Recreation Facilities - Mike Mood
  • Planner - Christina Coulter
Staff Absent:
  • Temporary CBO - Don Helleman
  • Manager of Public Works - Jake Condon
  • Fire Chief - Chuck Pedersen
  • Mike Garside

With a quorum of Council being present, the Chair called the meeting to order at 5:01 p.m.

The Chair recited the Land Acknowledgement. 

Council observed a moment of silent reflection and a moment of silence for the recent passing of Alexander "Al" Rennie, County Council Member and Deputy Reeve.

The Chair reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

  • Resolution Number258-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the agenda for the Regular Council Meeting, dated September 5, 2023, be adopted, as amended.

    Carried
  • Resolution Number259-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the Special Council Meeting minutes from August 1, 2023 be received and approved. 

    Carried
  • Resolution Number260-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Watt

    That the Regular Council Meeting minutes from August 1, 2023 be received and approved. 

    Carried
  • Resolution Number261-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the Consent Agenda dated September 5th, 2023 be received. 

    Carried
  • Resolution Number262-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-04-23 (McMillan) be declared open. (5:12 p.m.).        

    Carried
  • Christina Coulter, Planner, explained that the subject property is currently zoned Rural. The Zoning By-law Amendment proposes to rezone the subject lands from the Rural Zone to the Hamlet Residential Zone.

    The rezoning is required as a condition of consent for severance application Files B-179-22, B-180-22 and B-181-22, that were conditionally approved by Peterborough County on April 6, 2023.


    In attendance:

    Cory McMillan, Applicant
                       

     Comment received:
    •    Enbridge Gas Inc.: No objections to the application.

    •    Kawartha Pine Ridge District School Board: No concerns or issues related to their mandate.

    •    Otonabee Region Conservation Authority:
    The subject property is located outside of any known natural flooding/erosion hazards and the application is consistent with Section 3.1 of the PPS referencing Natural Hazards.

    Otonabee Conservation mapping shows the proposed new lots fall outside of the regulated area. A permit is NOT required from the Authority for the new development.

    The subject lands are not located in a vulnerable area as per the Revised Trent Source Water Protection Plan (SPP). 

  • Resolution Number263-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Vervoort

    That the Public Meeting for Zoning By-law Amendment R-04-20 - McMillan be declared closed. (5:18 p.m.)

    Carried
  • Resolution Number264-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the report and capital project status for August 2023 be received with thanks.

    Carried
  • Resolution Number265-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That Report, be received and that Peterborough County Land Division be advised that the Township of Douro-Dummer has revised their comments as they pertain to Severance Application B-116-21 Amended – REVISED; and that

    Based on additional information received from OMAFRA and County of Peterborough Staff, the proposed severance does not appear to conform to Minimum Distance Separation (MDS) requirements; and that

    Should the proposed severed lot be relocated outside of the MDS Arc, but within 120 metres of a key hydrologic feature, confirmation is required, to the satisfaction of the Township and County of Peterborough, that a 30 metre vegetation protection zone (VPZ) has been identified and that the proposed lot is located outside of the VPZ as required by Section 4.2.4 of the Growth Plan; and that

    The revised location of the severed parcel be reviewed by the Manager of Public Works to ensure that a safe entrance is possible; and that

    The amended Municipal Appraisal Form (MAF) dated August 24, 2023 attached to this Report be provided to Peterborough County Land Division.

    Carried
  • Resolution Number266-2023
    Moved by:Mayor Watson
    Seconded by:Councillor Vervoort

    That the report, dated September 5, 2023 regarding a request for a public comment period at Council meetings be received and that Staff be requested to prepared an Amending By-law for Council approval at the next meeting.

    Carried
  • Resolution Number267-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That the report, dated September 5, 2023 regarding the OPP Amending Agreement – Contract Extension be received; and

    That Council approve the By-law to execute the agreement at the appropriate time during the meeting.

    Carried
  • Resolution Number268-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That the report, dated September 5, 2023, regarding Advertising and Sponsorship Policy and Procedure be deferred. 

    Carried
  • Resolution Number269-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the report, dated September 5, 2023, regarding Financial Report – July 31, 2023 be received.

    Carried
  • Resolution Number267-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Vervoort

    That the verbal report from Deputy Mayor Nelson regarding an update on County Council matters be received. 

    Carried
  • Resolution Number270-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That the Committee of Adjustment minutes from April 21, 2023 and the Douro-Dummer Police Service Board meeting minutes from May 4, 2023 be received and further that the minutes from the Township of Douro-Dummer Short-Term Rental Advisory Committee meeting held on May 18, 2023 and the Events Committee minutes from June 19, 2023 both be received and approved. 

    Carried
  • Resolution Number271-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the report to Council, dated September 5, 2023 from Mayor Watson be received and that Council authorize the Acting Clerk to work with the Mayor to undertake a 2023 CAO performance review.

    Carried
  • Resolution Number273-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That the letter from the Township of Severn regarding Climate Emergency Just Transition Transfers not be received or supported. 

    Carried
  • Resolution Number274-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That the Resolution from the Municipality of South Huron requesting an update to the Municipal Freedom of Information and Protection of Privacy Act be received and supported. 

    Carried
  • Moved by:Councillor Johnston
    Seconded by:Mayor Watson

    That By-law 2023-35 - By-law to Appoint a Clerk and Repeal Previous By-laws be passed, in open council this 5th day of September, 2023 and that the Deputy Mayor and the Deputy Clerk be directed to sign same and affix the Corporate Seal thereto.      

    Carried
  • Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That By-law 2023-37, a By-law to authorize the execution of an Agreement to Extend the OPP Police Services Contract for an Additional Two Years, be passed, in open council this 5th day of September, 2023 and that the Deputy Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.          

    Carried
  • Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That By-law 2023-36, a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-04-23) (McMillan), be passed, in open council this 5th day of September, 2023 and that the Deputy Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.    

    Carried
  • Resolution Number275-2023
    Moved by:Mayor Watson
    Seconded by:Councillor Watt

    WHEREAS, The Community Safety & Policing Act received Royal Assent on March 26, 2019 but regulations have not yet been released and is not in force and effect; and

    WHEREAS, Part 4, Section 24 is designed to create efficiencies through amalgamating Section 10 Police Services Boards throughout the province; and WHEREAS, Section 22, Item 8 extends Section 10 Boards to include First Nations representation on these newly amalgamated Boards; and

    WHEREAS, Under the Police Services Act (1990), Section 10 Police Services Boards have historically been administered through existing municipal resources; and

    WHEREAS, The amalgamation process will consume considerable resources to recruit and train members, establish policies, create a strategic plan and establish communication tools, all of which are required by the province; and

    WHEREAS, First Nations do not have an available tax base from which to help fund  Police Service Board operations; and

    WHEREAS, Municipalities and municipal tax payers are left to fund significant start-up costs to implement the requirements of the Community Safety & Policing Act governance and implementation of community safety initiatives; and

    WHEREAS, To date there have been no funds confirmed from the province to assist with the amalgamation or start-up costs;

    THEREFORE BE IT RESOLVED THAT; The Council of the Township of Douro-Dummer ask that the Ministry of the Solicitor General provide one-time funding to assist with the start-up costs related to the amalgamation of Section 10 Boards in the province; and

    THAT, A copy of this Resolution be circulated to Minister Michael Kerzner, Hon. David Piccini, MPP Dave Smith, Association of Municipalities of Ontario, Ontario Association of Police Service Board, all Municipalities and Williams Treaty First Nations.

    Carried

- Mayor Watson stated that St. Joseph Catholic School will be hosting a golf tournament on September 17, 2023 to raise money for the new playground. 

- Councillor Johnston provided updates on the Warsaw and District Lions Club Car Show, the Douro Doings and an event for the Special Olympics that were all held in the Township. 

  • That..

  • That By-law Number XXX, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the XXX day of XXX, 2020, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  • Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That By-law Number 2023-37, being a By-law to confirm the proceedings of the Special and Regular Meetings of Council, both held on the 5th day of September, 2023, be passed in open Council and that the Deputy Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                      

    Carried
  • That this meeting adjourn at    p.m.

  • Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That this meeting adjourn at 6:25 p.m.                                                 

    Carried
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