Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, June 07, 2022 at 5:00 P.m. - 6:00 P.m.

Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Present:

• Mayor - J. Murray Jones
• Deputy Mayor - Karl Moher
• Councillor, Douro Ward - Heather Watson
• Councillor, Dummer Ward - Shelagh Landsmann
• Councillor at Large - Thomas Watt

Staff Present

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Interim Treasurer - Paul Creamer
• Chief Building Official - Brian Fawcett
• Fire Chief - Chuck Pedersen
• Manager of Public Works - Jake Condon

Absent:

• Clerk/Planning Coordinator - Crystal McMillan
• Treasurer - Darlene Heffernan
• Manager of Recreation Facilities - Mike Mood
• Administration Assistant - Vanessa Sweeting

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:02 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: June 7, 2022

• Resolution Number 170-2022
  Moved by: Councillor Watson
  Seconded by: Councillor Landsmann

  That the agenda for the Regular Council Meeting, dated June 7, 2022, be adopted, as amended.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes.

• Resolution Number 171-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Watson

  That the Minutes from Special Council Meeting held on May 10, 2022, Special Meeting Minutes held on May 17, 2022, Council Meeting Minutes held on May 17, 2022 and Emergency Council Meeting held on may 26, 2022, all be received and adopted, as circulated.

  Carried

6.1

Special Council Meeting - May 10, 2022

6.2

Special Meeting Minutes - May 17, 2022

6.3

Council Meeting Minutes - May 17, 2022

6.4

Emergency Council Meeting - May 26, 2022

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate:

• Resolution Number 172-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That the Consent Agenda for June 7, 2022 be received

  Carried

7.1

Letter from Peter Cowan regarding roadside brushing in Douro-Dummer

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Public Meeting - Judith Sculich and David Stein - Application to Rezone – File: R-01-22 Sculich and Stein, ClerkPlanning-2022-40

• Resolution Number 173-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  Public Meeting - Proposed Zoning By-law Amendment

  File: R-01-22 (Sculich)

  1304 Whetung Road, Dummer Ward

  Concession 8, Part Lot 32

  Roll No: 1522-020-003-32401

  The effect of this By-law Amendment is to rezone the subject lands from Limited Service Residential (LSR) to Special District 21 (S.D. 253) Zone.

  Resolution Number 173-2022

  Moved by: Councillor Watt

  Seconded by: Counillor Landsmann

  That the Public Meeting regarding the proposed Zoning By-law Amendment R-01-22 (Sculich) be declared open. (5:00 p.m.)                                                                                                                                                     Carried

  Martina Chait-Hartwig, Acting Clerk, explained the purpose of the proposed Zoning By-law Amendment R-01-22 (Sculich) and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

  In attendance:

  Holly Richards-Conley, Agent - In Support

  Laura Stone, Agent - In Support

  Christian Poules, Architect - In Support

  Brent Whetung, Neighbor - In Opposition

  Written Comments:

  Dawn Berney and Chris Geggie - In Support

  Beverley and Rob Hughes - In Support

  Grant and Jane Greenwood - In Support

  John Richardson - In Support

  David Satok - In Support

  Resolution Number 174-2022

  Moved by: Councillor Watson                             

  Seconded by: Councillor Watt 

  That the Public Meeting for the proposed Zoning By-law Amendment R-01-22 (Sculich) be declared closed. (5:20 p.m.)                                                                                                                                                               Carried

   

  Carried

8.2

Delegation - Nicole Sullivan, St. Joseph's CES Volunteer and Fundraising Committee

• Resolution Number 175-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  That the Council refund the rental fee for the Douro Community Centre to St. Joseph's CES Volunteer and Fundraising Committee,

  that the request for funds be added to budget deliberation and that it be forwarded to the Douro-Dummer Volunteer Firefighter Association.

  Carried
• Resolution Number 176-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watson

  That the Delegation from Nicole Sullivan of the St. Joseph's CES Volunteer and Fundraising regarding a request for funds be received with thanks. 

  Carried

8.3

Delegation - Debra Satok, Douro-Dummer regarding Short Term Rentals 

• Resolution Number 177-2022
  Moved by: Councillor Watson
  Seconded by: Councillor Landsmann

  That the presentation from Debra Satok regarding short-term rentals in the Township of Douro-Dummer be received. 

  Carried

9.

Staff Reports:

9.1

Report and Capital Project Status

• Resolution Number 178-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  That the report and capital project status for June 2022 be received.

  Carried

9.2

Douro-Dummer Fuel Depots, Fire Chief-2022-07

• Resolution Number 179-2022
  Moved by: Councillor Watson
  Seconded by: Deputy Mayor Moher

  That the report, dated June 7^th, 2022, regarding Douro-Dummer Fuel Depots be received and that Council approve the decommissioning of the Douro Public Works fuel depot, along with the replacement of the Warsaw Public Works fuel depot through a sole source process; and furthermore that Council direct staff to work with County staff to set up fuel distribution and tracking out of the County Public Works yard in Douro, for the Townships Douro Ward fleet.

  Carried

9.3

Off Road Vehicle Use on Township and County Roads, C.A.O.-2022-14

• Resolution Number 180-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  Whereas the abbreviation of ORV stands for Off Road Vehicles.

  And further that a large number of Off Road Vehicles manufacturing companies have a sticker posted on their units reminding owners that units are for off road use only;

  And further that the overwhelming opinion of Douro-Dummer residents has been against any expansion of ORV’s use on Township and County Roads;

  And further that Peterborough Public Health see high risk of accident and death with use of Off Road Vehicles;

  I move that Douro-Dummer do not support any expansion of Off Road Vehicle permitted use on Township or County roads in Douro-Dummer Township;

  And further that an exemption for Agricultural and Trap Line Maintenance use of Off Road Vehicles on roads to continue as permitted under that appropriate sections of the Ontario Highway Traffic Act. 

  A recorded vote was requested by Deputy Mayor Moher. The roll was called by the Clerk and the vote was a follows:

  Dummer Ward Councillor – Aye

  Douro Ward Councillor - Aye

  Councillor at Large – No

  Deputy Mayor – Aye

  Mayor - Aye

   

  For the Motion – 4, Against the Motion – 1                                       Carried

  Carried

9.4

Purchase of Wheeled Loader, Public Works-2022-09

• Resolution Number 181-2022
  Moved by: Councillor Watson
  Seconded by: Deputy Mayor Moher

  That the report, dated June 7, 2022, regarding the purchase of a wheeled loader be received and that Council award the tender to Brandt Tractor Ltd. in the amount of $285,540.58 inclusive of the extended warranty (excl. HST); and further that the 2008 John Deere loader be deemed surplus to the operation and authorize the Manager to proceed with the sale of the vehicle.

  Carried

9.5

Building Department Volume and Staffing Levels, Building Department-2022-10

• Resolution Number 182-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the report, dated June 7^th, 2022 regarding Building Department volume and staffing levels be received; and

  That Council authorization the creation of one (1) full-time permanent Building Official / By-law Enforcement Officer position and one (1) full-time contract Building Official / By-law Enforcement / Permit Technician for a one (1) year period with the understanding that the Building Department continues to operate on complete cost recovery.

  Carried

9.6

2022 OCIF Allocation, Treasurer-2022-08

• Resolution Number 183-2022
  Moved by: Councillor Watson
  Seconded by: Councillor Landsmann

  That the report, dated June 7, 2022 regarding 2022 OCIF Allocation be received and;

  That $40,000 of the additional Ontario Community Infrastructure Program funds allocated to the Township Douro-Dummer be used to fund the road construction projects on Bradfield Road and Douro Eight Line Road.

  Carried

9.7

Douro South Park Improvements Funding, Treasurer-2022-09

• Resolution Number 184-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the report, dated June 7, 2022, regarding the Douro South Park Improvements Funding be received and;

  That the project be funded by $294,750 from the Canada Community Revitalization Fund (75%), $80,000 from Parkland Reserves and $18,250 from the Capital Project/Purchases Reserve.

  Carried

9.8

Asset Management Plan Funding, Treasurer-2022-10

• Resolution Number 185-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watson

  That the report, dated June 7, 2022 regarding Asset Management Funding be received and;

  That $50,430.14 of the costs for the Asset Management Plan be funded through the Modernization Fund.

  Carried

9.9

Site Plan Application for St. Joseph’s Catholic Elementary School, ClerkPlanning-2022-39

• Resolution Number 186-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the report, dated June 7, 2022, regarding the Site Plan Amendment for St. Joseph’s Catholic Elementary School be received and that the Mayor and Acting Clerk be given delegated authority to sign the Site Plan Agreement once clearance has been provided from all statutory agencies.

  Carried

9.10

Bill 109, the More Homes for Everyone Act, 2022, ClerkPlanning-2022-32

• Resolution Number 187-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the report, dated June 7, 2022 regarding Bill 109, the More Homes for Everyone Act, 2022 be received and that staff be directed to complete the following:

  • Bring forward an updated Site Plan Control By-law which delegates all Site Plan approvals to staff for the next Council meeting,
  • That staff prepare a Pre-Consultation By-law to assist in mitigating the application fees refund requirements and to have any changes in place by January 1, 2023
  • That staff work with the County of Peterborough to ensure that the language in the Official Plan is sufficient to ensure that the Township can request that peer reviews be completed prior to a Planning Act application being deemed complete.
  Carried

10.

Committee Minutes and Other Reports:

• Resolution Number 188-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the Minutes from Historical Committee Meeting held on April 21, 2022, Planning Committee Meeting held on May 27, 2022 and Committee of the Whole Minutes held on May 31, 2022 all be received and approved.

  Carried

10.1

Historical Committee Minutes - April 21,2022

10.2

Planning Committee Minutes - May 27, 2022

10.3

Committee of the Whole Minutes - May 31, 2022

11.

Correspondence - Action Items:

11.1

City of Waterloo - Letter regarding Climate Change and Construction

• Resolution Number 189-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watson

  A letter from the City of waterloo regarding the resolution for Ontario Must Build it Right the First Time be received.

  Carried

11.2

Municipality of Shuniah - Letter regarding the Rural and Northern Education Fund (RNEF)

• Resolution Number 190-2022
  Moved by: Councillor Watson
  Seconded by: Deputy Mayor Moher

  A resolution from the Municipality of Shuniah dated May 24, 2022, regarding increase the Rural and Northern Education Fund (RNEF) be received.

  Carried

12.

By-laws:

12.1

By-law 2022-25 - To Authorize a Lease Agreement with Waste Connections Canada for the former Stoney Lake Landfill Site

• Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  A By-law 2022-25, being a By-law  to authorize the lease agreement between the Township of Douro-Dummer and the Waste Connections of Canada be passed, in open council this 7th June of May, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.   

  Carried

12.2

By-law 2022 - 29 - To Amend Consolidated Road Speed By-law - Douglas Road of Township of Douro-Dummer.

• Moved by: Councillor Watson
  Seconded by: Deputy Mayor Moher

  A By-law 2022-29,  being a By-law to amend By-law 2018-39 consolidated road speed By-law on Douglas Road of the Township of Douro-Dummer be passed, in open council this 7th day of June, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.     

  Carried

12.3

By-law 2022-30 - To Amend Zoning By-law - File R-01-22, Roll No: 1522-020-005-35700

• Moved by: Councillor Watt
  Seconded by: Deputy Mayor Moher

  That By-law 2022-30, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law" (File R-01-22, Roll No. 1522-020-005-35700), be passed, in open council this 7th day of June, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.

  Carried

13.

Accounts:

13.1

Accounts - May 7 to May 27, 2022

• Resolution Number 191-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watson

  That the Township Accounts from May 7 to May 27, 2022 be received.

  Carried

14.

Reports derived from previous Notice of Motions:

None

15.

Notice of Motion - No debate

None

16.

Announcements:

Mayor J.Jones - Read a statement regarding the enforcement of the Ontario Building code.

Resolution Number 192-2022

Moved by: Deputy Mayor Moher 

Seconded by: Councillor Watson

That the staff send a letter of congratulations to re-elected MPP Dave Smith, Peterborough-Kawartha Riding.  

                                                                                                                                                               Carried

17.

Closed Session:

• Resolution Number 193-2022
  Moved by: Councillor Watson
  Seconded by: Councillor Watt

  That the Council enter into Closed Session under Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25 

  (b) personal matters about an identifiable individual, including municipal or local board employees;(Personnel Matters) 

  (f)  advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (7:00 p.m.)

  Carried

17.1

Reason for Closed Session: 

18.

Rise from Closed Session with or without a Report

• Resolution Number 194-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That Council rise from Closed Session without a report (7:26 p.m.). 

  Carried

19.

Matters Arising from Closed Session:

None

20.

Confirming By-law - 2022-31

• Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That By-law Number 2022-31, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 7th day of June, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

21.

Next Meeting: June 21, 2022

22.

Adjournment

• Resolution Number 195-2022
  Moved by: Councillor Watson
  Seconded by: Councillor Landsmann

  That this meeting adjourn at 7:28 p.m.

  Carried