Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Township Douro-Dummer YouTube Channel
https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A
Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
Staff Present
  • CAO - Elana Arthurs
  • Acting Clerk - Martina Chait-Hartwig
  • Chief Building Official - Brian Fawcett
Absent:
  • Acting Treasurer - Paul Creamer
  • Fire Chief - Chuck Pedersen
  • Manager of Public Works - Jake Condon
  • Manager of Recreation Facilities - Mike Mood
  • Anu Mundahar

1.
Call to Order
 

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.
Land Acknowledgement
 

The Mayor recited the Land Acknowledgement. 

3.
Moment of Silent Reflection
 

The Mayor announced the recent passing of former Township Reeve Eric Batten. The Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:
 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: May 3, 2022
 

  • Resolution Number126-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the agenda for the Regular Council Meeting, dated May 3, 2022, be adopted, as circulated.

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes
 

6.1
Council Meeting Minutes - April 19, 2022
This item has attachments. 

1.Post-Meeting Minutes - CM_Apr19_2022 - English(1).pdf
  • Resolution Number127-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Minutes from the Regular Council Meeting, held on April 19, 2022, be received and adopted, as circulated.

    Carried

7.
Consent Agenda (report voted upon by ONE motion) - No debate on these items
 

  • Resolution Number128-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Consent Agenda for May 3, 2022 be received

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings:
 

8.1
Dan Marinigh, Otonabee Region Conservation Authority - Annual Report
This item has attachments. 

1.Orca annual report link.pdf
  • Resolution Number129-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the presentation from Dan Marinigh, from Otonabeen Region Conservation Authority, regarding the ORCA annual report be received with thanks.

    Carried

9.
Other Business and Staff Reports:
 

9.1
Supply of Culvert Pipes, Public Works-2022-06
This item has attachments. 

1.Supply of Culvert Pipes.pdf
2.Culvert Tender Results 2022.pdf
  • Resolution Number130-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That the report, dated May 3, 2022, regarding the Supply of Culvert Pipes be received; and

    That Council approve the purchase of culvert pipes from Armtec Inc.

    Carried

9.2
RFQ Parks-2022-01 - Purchase of Mower, Recreation Facilities-2022-04
This item has attachments. 

1.RFQ Parks 2022-01 - Purchase of Mower.pdf
  • Resolution Number131-2022
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That the report, dated May 3, 2022, regarding Parks-2022-01 Supply One (1) 2022 Sub-Compact Tractor be received for information.

    Carried

9.3
Annual Building Department Report – 2020 and 2021, Treasurer-2022-04
This item has attachments. 

1.Annual Building Department Report - 2020 and 2021.pdf
  • Resolution Number132-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the report, dated May 3, 2022, regarding Annual Building Department Report – 2020 and 2021 be received and that $152,904.83 be transferred from the Building Department reserve for 2020 and $333,612.23 be transferred to the Building Department reserve for 2021.

    Carried

9.4
Arena Facilities Future Ad-Hoc Committee TOR, ClerkPlanning-2022-30
This item has attachments. 

1.Arena Facilities Future Ad-Hoc Committee TOR.pdf
2.Arena Facilities - Arena FutureTerms of Reference.pdf
  • Resolution Number133-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the report, dated May 3, 2022 regarding the Arena Facilities Future Ad-Hoc Committee be received; and

    That the Terms of Reference for the Committee be approved with the additions of a senior citizen to the Committee and that the Committee shall not communicate with the press; and lastly

    That Council appoint one member of Council to serve as the Chair of the Committee.

    Carried
  • Resolution Number134-2022

    That Councillor Watson be appointed as Chair of the Arena Facilities Future Ad-Hic Committee. 

9.5
Procedural By-law Review Project - Report No. 6, ClerkPlanning-2022-26
This item has attachments. 

1.Procedural By-law Review Project - Report 6.pdf
2.Procedural By-law - May 2022 Edits.pdf
  • Resolution Number134-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the report, dated May 3, 2022 regarding Procedural By-law Review Project – Report No. 6 be received and the updated Procedural By-law be passed at the appropriate time during the meeting.

    Carried

10.
Committee Minutes and Other Reports:
 

10.1
Report and Capital Project Status
This item has attachments. 

1.Report and Capital Project Status - May 2022.pdf
  • Resolution Number135-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Report  and Capital Project Status for May 2022 be received and that a report regarding future gravel resources be added to the list. 

    Carried

10.2
Police Services Board Meeting - January 26, 2022
This item has attachments. 

1.PSB minutes-January 26 2022.pdf
  • Resolution Number136-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That the minutes from the Police Services Board Meeting held on January 26, 2022, be received.

    Carried

10.3
Public Library Board Meeting - February 8, 2022
This item has attachments. 

1.Library Minutes - February 2022(1).pdf
  • Resolution Number137-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the minutes from the Public Library Board Meeting held on February 8, 2022, be received.

10.4
Committee of the Whole Meeting - April 12, 2022
This item has attachments. 

1.Post-Meeting Minutes - COW_Apr12_2022 - English.pdf
  • Resolution Number138-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the minutes from the Committee of the Whole Meeting held on April 12, 2022, be received and approved.

    Carried

11.
By-laws:
 

11.1
2022-21 - Procedural By-law
This item has attachments. 

1.2022-21 - Procedural By-law.pdf
  • Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    A By-law 2022-21,  being a By-law to Govern the Proceedings of the Council of the Corporation of the Township of Douro-Dummer and to Repeal By-law 2021-73 be passed, in open council this 3rd day of May, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.        

    ForAgainst
    Mayor JonesX
    Deputy Mayor MoherX
    Councillor LandsmannX
    Councillor WatsonX
    Councillor WattX
    Results32
    Carried (3 to 2)

12.
Correspondence – Action Items:
 

12.1
Consultation on Floating Accommodations
This item has attachments. 

1.Floating - Consent Items - NDMNRF-PLA bulletin- Municipal_en_2022-03-03e.pdf
2.Floating - Consent Item - Town of Gravenhurst - Floating Accommodations.pdf
3.Floating -GBA Letter of support for GPCA April 19 2022 Elana Arthurs[28522].pdf
4.North Kawartha - Floating.pdf
  • Resolution Number139-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the Notice from the Ministry of Northern Development, Mines, Natural Resources and Forestry and letters from Georgian Bay Association, Town of Gravenhurst and Township of North Kawartha regarding floating accommodations all be received.

    Carried

12.2
County of Peterborough - Notice of Public Meeting - County Official Plan 
This item has attachments. 

1.Action Item - County Official Plan Notice of Public Meeting - Final.pdf
  • Resolution Number140-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the notice from the County of Peterborough regarding the Public Meeting for a Draft Official Plan be received.

    Carried

12.3
Douro Minor Hockey - Request to Use Facility
This item has attachments. 

1.Action Item - Douro minor hockey.pdf
  • Resolution Number141-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the letter from Liam Ryan, President Douro Minor Hockey dated April 27, 2022, requesting support for hosting a live broadcast on May 7, 2022 for Kraft Hockeyville be received and supported.   

    Carried

16.
Closed Session:
 

  • Resolution Number142-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That Council enter into Closed Session under Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c.25,  (c) a proposed or pending acquisition or disposition of land by the municipality or local board (5:42 p.m.).

    Carried

16.1
Sale of Shore and Road Allowance, ClerkPlanning-2022-27
 

17.
Rise from Closed Session with or without a Report
 

  • Resolution Number143-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That Council rise from Closed Session without a report (5:57 p.m.). 

    Carried

18.
Matters Arising from Closed Session
 

15.
Announcements:
 

Deputy Mayor Moher brought attention to the roads works proposed by the City to Parkhill Road and Television Road. 

19.
Confirming By-law: 2022-22
This item has attachments. 

1.2022-22 - Confirming By-law May 3 , 2022.pdf
  • Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That By-law Number 2022-22, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 3rd day of May, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

20.
Next Meeting
 

Public Meeting regarding Off Road Vehicles - May 10, 2022

Council Meeting - May 17, 2022

21.
Adjournment
 

  • Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That this meeting adjourn at 5:58 p.m.

    Carried
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