Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, February 07, 2023 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk Martina - Chait-Hartwig
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter
• Fire Chief - Chuck Pedersen
• Acting CBO - Don Helleman

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:02 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement and Council observed a moment of silent reflection.

3.

Moment of Silent Reflection

 

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda - February 7, 2023

• Resolution Number 020-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the agenda for the Regular Council Meeting, dated February 7, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

• Resolution Number 021-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the minutes for the Regular Council meetings, dated December 20, 2022 and January 17, 2023, both be adopted, as circulated.

  Carried

6.2

Council Meeting Minutes - January 17, 2023

6.1

Council Meeting Minutes - December 20, 2022

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 022-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Consent Agenda for February 7, 2023 be received.

  Carried

7.4

Waste Management Quarterly Garbage Report - Year End Comparison 2022

7.3

Municipal Appraisal Forms (MAF) for Land Division Severance Files B-79-22, B-124-22, B-125-22 and B-156-22; 

7.2

Notice of Public Meeting Concerning a Proposed Zoning By-law Amendment (Housekeeping) - Township of Selwyn

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Public Meeting - Zoning By-law Amendment Application – File R-05-22 (Bolton), Planning-2023-07

• Resolution Number 023-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Public Meeting regarding the proposed Zoning By-law Amendment R-05-22 (Bolton) be declared open. (5:04 p.m.).       

  Carried
• Resolution Number 024-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That Report , dated February 7, 2023, regarding Zoning By-law Amendment – File R-05-22 be received and;

  That Council receive all comments related to Zoning By-law Amendment File R-05-22; and;

  That the By-law to enact the amendment be passed at the appropriate time in the meeting.

  Carried
• Resolution Number 025-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Public Meeting for the proposed Zoning By-law Amendment R-05-22 (Bolton) be declared closed. (5:11 p.m.).                    

  Carried

8.2

Janette Loveys Smith and Ryan Huntley, Otonabee Region Conservation Authority (ORCA) - Introduction to New Council

• Resolution Number 26-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the presentation from Janette Loveys Smith, Otonabee Region Conservation Authority (ORCA) be received.                                                        

  Carried

8.3

Kerri Snoddy, County of Peterborough - Blue Box Transition

• Resolution Number 27-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That the presentation from Kerri Snoddy, County of Peterborough regarding the transition of the Blue Box Program to producer responsibility be received. 

  Carried

9.

Staff Reports

9.1

Report and Capital Project Status - February 2023

• Resolution Number 28-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the report and capital project status for February 2023 be received.

  Carried

9.2

2023 User Fees, Treasurer-2023-02

• Resolution Number 29-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the report, dated February 7, 2023, regarding 2023 User Fees and Charges be received, and;

  That Council pass By-law 2023-08 being a By-law to provide for the 2023 User Fees and Charges, and to repeal 2022-19, as amended at the appropriate time during the meeting.

  Carried

9.3

2023 Budget – Updated Tables, Treasurer-2023-03

Councillor Vervoort left the meeting at 7:35 p.m. and returned at 7:39 p.m.

• Resolution Number 30-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the new truck for the Building Department requested in the 2023 Draft Budget be deferred. 

  Carried
• Resolution Number 31-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the cost of the resurfacing of the parking lot at Fire Station 2 be reduced to $10,000.00 for 2023. 

  Carried
• Resolution Number 32-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the consulting fees for the Pay Equity Review be deferred to 2024. 

  Defeated
• Resolution Number 33-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the surface treatment of Caves Road from County Road 4 to Cooper Road, in the amount of $18,475.00 be deferred to 2024 to allow time for discussions to take place with Otonabee Region Conservation Authority (ORCA) regarding cost sharing. 

  Defeated
• Resolution Number 34-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That both sections of the Sixth Line South Dummer Road be removed from the gravel budget and that staff look at conducting spot repairs instead using the operating budget. 

  Carried
• Resolution Number 35-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the amounts reduced in the Draft 2023 Budget stay with their originating funding pools, moneys from levy project will be used to reduce the levy and moneys from Development Charges projects will be returned to the Development Charges reserve for future use. 

  Carried
• Resolution Number 36-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the purchase of a new excavator be placed on hold for 2023 and the moneys be put into reserves for 2024, that the purchase of the brush head will take place in 2023 and further if the excavator has a critical failure in 2023 that the moneys from reserves be used for the purchase. 

  Defeated
• Resolution Number 37-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the gravel resurfacing of Centre Dummer Road be reduced to spot gravel repairs and that the effect of this changed be reflected in the 2023 Draft Budget. 

  Carried
• Resolution Number 38-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That staff be requested to revisit all roads projects to see what projects can be reduced, simplified or use spot treatments to reduce the 2023 levy. 

  Voters	For	Against	Conflict
  Results	0	0	0

  Defeated
• Resolution Number 39-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Council meeting be extended to 8:00 p.m.

  Carried
• Resolution Number 40-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the request from the Arena Facilities Future Ad-Hoc Committee for $50,000.00 be reduced to $25,000.00 and that an action plan be presented to Council prior to the release of the funds. 

  Carried
• Resolution Number 41-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the Public Library's 2023 Operating Budget be reduced by approximately $17,000.00 with the exact amount to be confirmed by the Treasurer. 

  Carried
• Resolution Number 42-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the proposed shelter at Clintonia Park be deferred to 2024 and that staff investigate options to extend the life of the roof of the Back Dam shelter or find a way to reduce the cost of the project. 

  Carried
• Resolution Number 43-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the replacement of flooring at the Public Library be deferred to 2024. 

  Carried
• Resolution Number 44-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the proposed design work for Fire Station 1 be deferred to 2024. 

  Carried
• Resolution Number 45-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That staff be requested to organize a Special Council Meeting on Friday, February 10, 2023 to address all of the outstanding items from the February 7, 2023 agenda. 

  Carried

19.

Confirming By-law - 2023-10

• Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That By-law Number 2023-10, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 7 day of February, 2023, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

21.

Adjournment:

• Resolution Number 46-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That this meeting adjourn at 8:01 p.m.

  Carried

12.

By-laws:

12.3

By-law 2023-09 - To amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law (File R-05-22, Bolton, Roll No. 1522-010-003-14620)

• Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That By-law 2023-09, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law" (File R-05-22, Roll No. 1522-010-003-14620), be passed, in open council this 7th day of February, 2023 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                              Carried

  Carried