Minutes of the Special Meeting of Council of the Township of Douro-Dummer

Tuesday, February 14, 2023 at 9:30 A.m. - 12:30 P.m.

Township Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present

• CAO - Elana Arthurs
• Acting Clerk Martina - Chait-Hartwig
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Fire Chief - Chuck Pedersen
• Acting CBO - Don Helleman
• Maggie Pearson

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1.

Call to Order

With a quorum of the Committee being present, the Acting Clerk called the meeting to order at 9:30 a.m.

2.

Election of Chair and Vice Chair

• Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Vervoort

  That Councillor Watt be nominated for the position of Chair of the Committee of the Whole. 

  Carried
• Moved By: Mayor Watson
  Seconded By: Councillor Watt

  That Councillor Vervoort be nominated as Vice-Chair of the Committee of the Whole. 

  Carried

3.

Land Acknowledgement

The Chair recited the Land Acknowledgement.

4.

Disclosure of Pecuniary Interest:

The Chair reminded members of Committee of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: February 14, 2023

• Moved By: Councillor Vervoort
  Seconded By: Mayor Watson

  That the agenda for the Committee of the Whole Meeting, dated February 14, 2023, be adopted, as circulated.

  Carried

6.

Delegations, Petitions or Presentations:

6.1

Weity Hamersma - Peterborough County Trails ATV Club

• Moved By: Councillor Vervoort
  Seconded By: Mayor Watson

  That Deputy Mayor Nelson speak with the County of Peterborough and                                        and bring back the report to the Council

  Carried
• Moved By: Councillor Vervoort
  Seconded By: Mayor Watson

  That the presentation from Weity Hamersma - Peterborough County Trails ATV Club be received.

  Carried

7.

Reports - Managers' Updates

7.1

Committee of the Whole - Grandfathering of Surface Treated Roads, Public Works-2023-01

• Moved By: Councillor Vervoort
  Seconded By: Mayor Watson

  That the report, dated February 14, 2023, regarding the Grandfathering of Surface Treated Roads be received for information and that the policy be brought to Council for approval of the changes made to Policy T27 – Criteria for Surface Treatment.

  Carried

7.2

Committee of the Whole - Department Update - November 2022 - January 2023, Public Library-2023-01

• Moved By: Councillor Vervoort
  Seconded By: Deputy Mayor Nelson

  That Public Library Department Monthly Report - November 2022 and January 2023, Public Library-2023-01 be received

  Carried

7.3

Committee of the Whole - Department Update - November 2022 - January 2023, Recreational Facilities-2023-01

• Moved By: Councillor Vervoort
  Seconded By: Mayor Watson

  That Parks and Recreation Department Monthly Report - November 2022 and January 2023, Recreation Facilities-2023-01 be received.

  Carried

7.4

Committee of the Whole - Department Update - November 2022 - January 2023 - Public Works-2023-02

• Moved By: Councillor Vervoort
  Seconded By: Deputy Mayor Nelson

  That Public Works Department Monthly Report - February 2023 , Public Works-2023-02 be received.

  Carried

7.5

Committee of the Whole - Department Update - November 2022 -  January 2023 - Building Department-2023-01

• Moved By: Mayor Watson
  Seconded By: Councillor Vervoort

  That Building Department Monthly Report - February 2023 , Building Department-2023-01 be received.

  Carried

7.6

Committee of the Whole - Department Update - November 2022 - January 2023 - Fire Services-2023-01

• Moved By: Councillor Vervoort
  Seconded By: Deputy Mayor Nelson

  That Fire Department Monthly Report - November 2022 and January 2023, Fire Chief-2023-01 be received.                                                         

  Carried

7.7

Committee of the Whole - Department Update - November 2022 - January 2023, Planning-2023-08

• Moved By: Mayor Watson
  Seconded By: Councillor Vervoort

  That Planning Department Monthly Report - November 2022 and January 2023 , Planning -2023-08 be received. 

  Carried

7.8

Committee of the Whole - Department Update - November 2022 -  January 2023 - Finance/Treasurer-2023-05

• Moved By: Councillor Vervoort
  Seconded By: Deputy Mayor Nelson

  That Finance/Treasurer Department Monthly Report - November 2022 and January 2023 , Finance/Treasurer -2023-05 be received. 

  Carried

7.9

Committee of the Whole - Department Update - November 2022 - January 2023, Clerk's Office-2023-03

• Moved By: Councillor Vervoort
  Seconded By: Deputy Mayor Nelson

  That Clerk Department Monthly Report - November 2022 and January 2023 , Clerk -2023-03 be received. 

  Carried

7.10

Committee of the Whole - Department Update - November 2022 -  January 2023, C.A.O.-2023-06

• Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Vervoort

  That CAO Department Monthly Report - November 2022 and January 2023, CAO -2023-06 be received. 

  Carried

7.11

Committee of the Whole - Council Portfolio - February 2023 - Mayor Watson

• Moved By: Councillor Vervoort
  Seconded By: Deputy Mayor Nelson

  That Council Monthly Report - February 2023, Mayor Watson be received.

  Carried

7.12

Committee of the Whole - Council Portfolio - February 2023 - Deputy Mayor Nelson 

• Moved By: Councillor Vervoort
  Seconded By: Deputy Mayor Nelson

  That Council Monthly Report - February 2023, Deputy Mayor Nelson be received.

  Carried

7.13

Committee of the Whole - Council Portfolio - February 2023 - Councillor Watt 

• Moved By: Councillor Vervoort
  Seconded By: Mayor Watson

  That Council Monthly Report - February 2023, Councillor Watt be received.

  Carried

7.14

Discussion - Review of 2015-2018 Township Strategic Plan

• Moved By: Councillor Vervoort
  Seconded By: Mayor Watson

  That the staff will arrange a special council meeting to review the Strategic Plan in current form and select few items and to address the community engagements and staff bring a report to the Committee 

  Carried

8.

New Business to be requested for next Meeting

None

9.

Closed Session: None

10.

Rise from Closed Session with or without a Report

None

11.

Matters Arising from Closed Session

None

12.

Next Meeting: Committee of the Whole - April 11, 2023

13.

Adjournment

• Moved By: Councillor Vervoort
  Seconded By: Mayor Watson

  That this meeting adjourn 10:55 a.m.

  Carried