Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, November 07, 2023 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Temporary CBO - Don Helleman
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter
• Fire Chief - Chuck Pedersen
• Mike Garside

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:04 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: November 7, 2023

• Resolution Number 337-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the agenda for the Regular Council Meeting, dated November 7, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

6.1

Council Meeting Minutes - October 17, 2023

• Resolution Number 338-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the minutes from the Regular Council meeting held on October 17, 2023 be received and adopted as presented. 

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 339-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the Consent Agenda for November 7, 2023 be received. 

  Carried

7.1

Peterborough County Council Minutes - October 4, 2023

7.2

Municipal Appraisal Form (MAF) for Severance Files B-87-23

7.3

Ministry of Municipal Affairs and Housing - Proposed Legislation to Return Lands to the Greenbelt and Oak Ridges Moraine

10.

Staff Reports

10.1

Report and Capital Project Status

• Resolution Number 340-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Report and Capital Status document for November 2023 received with thanks. 

  Carried

10.2

Water Bottle Filling Stations, Recreation Facilities-2023-09

• Resolution Number 341-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the Recreation Facilities-2023-09 report, dated November 7^th 2023, regarding Water Bottle Filling Stations, be received and that $9,655.34 plus taxes be allocated from the $17,641.98 carried over into the 2023 budget for the purchase and installation of one water bottle filling station to be installed at the Douro Community Centre and the Warsaw Community Centre.

  Carried

10.3

Financial Summary of South Park Redevelopment Project, Treasurer-2023-22

• Resolution Number 342-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That the report, dated November 7, 2023, regarding the Financial Summary of the South Park Redevelopment Project be received.

  Carried

10.4

Amendment to 2024 Council Meeting Schedule, Clerk's Office-2023-27

• Resolution Number 343-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the report, dated November 7, 2023 regarding an amendment to the 2024 Council meeting schedule be received and that the Council meeting on February 6, 2024 be cancelled.

  Carried

10.5

Strategic Plan Update, C.A.O.-2023-29

• Resolution Number 344-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the report, dated November 7, 2023 regarding the Strategic Plan Update received.

  Carried

11.

Committee Minutes and Other Reports:

• Resolution Number 345-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the minutes from the Committee of the Whole meeting dated October 10, 2023, the Township of Douro-Dummer Arena Facilities Ad-Hoc Committee meeting held on October 12, 2023 and the minutes from the Events Committee meeting held on October 16, 2023 all be received and approved.           

  Carried

12.

Correspondence – Action Items:

12.1

2024 Rural Ontario Municipal Association (ROMA) Conference - Request for Delegation with Ministries

• Resolution Number 346-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That Council support a delegation request to the Ministry of Health and Long Term Care regarding health care in Douro-Dummer and Peterborough County to take place at the Rural Ontario Municipal Association Conference in January 2024. 

  Carried

12.2

Float Homes not Vessels Coalition - Request for Changes to Provincial and Federal Regulations regarding vessels

• Resolution Number 347-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the letter from the Float Home not Vessels Coalition regarding a request for changes to Provincial and Federal regulations regarding vessels be received and supported. 

  Carried

12.3

Town of Parry Sound - Request to Change the Highway Traffic Act to allow Automated Speed Enforcement Systems in a variety of locations

• Resolution Number 348-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the letter from the Town of Parry Sound regarding a request to change the Highway Traffic Act to allow Automated Speed Enforcement Systems in a variety of locations be received.

  Carried

12.4

Township of McKellar - Call for an Amendment to the Legislation Act, 2006

• Resolution Number 349-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the letter from the Township of McKellar regarding a call for an amendment to the Legislation Act, 2006 regarding the loss of local newspapers be received and supported. 

  Carried

12.5

Fire Underwriters Survey - Petition in Support of Volunteer Firefighters and Search and Rescue Personnel, Bill C-310

• Resolution Number 350-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the letter from the Fire Underwriters Survey regarding a petition in support of volunteer firefighters and search and rescue personnel, Bill C-310, be received for information. 

  Carried

12.6

Municipality of North Perth - Letters Requesting Support for Various Issues

• Resolution Number 351-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the letters Municipality of North Perth requesting support for various issues be received.

  • Request for Social and Economic Prosperity Review
  • Support for Bill 21, Fixing Long-Term Care Amendment Act, 2022

   

  Carried

12.7

Circular Materials - Letter regarding Agreement for Depot Operations Agreement

• Resolution Number 352-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the letter from Circular Materials Ontario dated October 27, 2023 regarding the depot operations agreement be received, that staff be directed to provide consent to CMO to provide a seamless transition for the pickup of blue box materials and further that a depot operations agreement be brought forward to Council for review at the November 21, 2023 Council meeting. 

  Carried

20.

Confirming By-law: 2023-48

• Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That By-law Number 2023-48, being a By-law to confirm the proceedings of the Special and Regular Meetings of Council, held on the November 7th, 2023 be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

16.

Announcements:

Councillor Johnston provided updates regarding the Remembrance Day Ceremony on November 10, 2023 and the Santa Claus Parade on November 25, 2023.

22.

Adjournment

• Resolution Number 353-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That this meeting adjourn at 5:31 p.m.

  Carried

8.

Delegations, Petitions, Presentations or Public Meetings: None

9.

Public Comment Period - No Debate or Decision

9.1

Public Comment List for November 7, 2023

11.

Committee Minutes and Other Reports:

11.1

Committee of the Whole Meeting Minutes - October 10, 2023

11.2

Arena Facilities Future Ad-Hoc Committee Minutes - October 12, 2023

11.3

Events Committee Meeting Minutes - October 16, 2023

13.

By-laws: None

14.

Reports derived from previous Notice of Motions: None

15.

Notices of Motion - No Debate

17.

Closed Session:

18.

Rise from Closed Session with or without a Report

19.

Matters Arising from Closed Session

21.

Next Meeting: