Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

-
Council Chambers in the Municipal Building
Member Present:
  • Mayor Heather Watson
  • Deputy Mayor Harold Nelson
  • Councillor Thomas Watt
  • Councillor Adam Vervoort
  • Councillor Ray Johnston
Staff Present:
  • CAO - Elana Arthurs
  • Acting Clerk - Martina Chait-Hartwig
  • Manager of Recreation Facilities - Mike Mood
  • Planner - Christina Coulter
  • William Wood

1.
Call to Order

 

With a quorum of Council being present, the Mayor called the meeting to order at 5:03 p.m.

2.
Land Acknowledgement

 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection

 

Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: April 4, 2023

 
  • Resolution Number096-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Watt

    That the agenda for the Regular Council Meeting, dated April 4, 2023, be adopted and received.

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes

 
  • Resolution Number097-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Vervoort

    That the minutes for the Special Council Meeting, dated March 21, 2023, Regular Council Meeting, dated March 21, 2023, and Special Council Meeting- strategic Plan, dated March 23, 2023, all be received and approved, as circulated.                                     

    Carried

7.
Consent Agenda (Reports voted upon by ONE motion) - No Debate

 
  • Resolution Number097-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the Consent Agenda, dated April 4, 2023, be received, as circulated.

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings:

 

8.1
Celebration of  Achievement - Douro U18 Hockey Team

 

8.2
Public Meeting - Zoning By-law Amendment Application - File R-01-23 (Hauth), Planning-2023-14

This item has attachments. 
1.R-01-23 (Hauth) Report.pdf
2.Cambium NHE (Scanned).pdf
3.B-90-21, Hauth, 426 Carveths Marina Road (Lot 1) ; ORCA File PPLD-2204.pdf
4.B-91-21, Hauth, 426 Carveths Marina Road (Lot 2), ; ORCA File PPLD-2205.pdf
5.2021-11-23 - LTR RPT - 426 Carveth's Marina Rd Slope Stability.pdf
6.B-90-21 Hauth 426 Carveths Marina Road (Lot 1) ; ORCA File PPLD-2204-13DEC2021.pdf
7.B-91-21 Hauth 426 Carveths Marina Road (Lot 2) ; ORCA File PPLD-2205-13DEC2021.pdf
8.Township Staff Report - Files B-90-21 and B-91-21.pdf
9.45R-17389.pdf
10.Registered Mitigation Agreements.pdf
11.R-01-23 (Hauth) Enbridge Gas (March 28, 2023).pdf
12.R-01-23 Hauth 426 Carveths Marina Road ORCA File PPLD-2268 (March 28, 2023).pdf
13.R-01-23 394 Carveth's Marina Road Comments (March 25, 2023).pdf
14.ZBA R-01-23 - Revised Draft By-law(1).pdf
  • Resolution Number098-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    Location - 426 Carveth’s Marina Road
    Dummer ward, Roll No. 1522-020-004-14400.

    Resolution Number 098-2023

    Moved by:      _________________
    Seconded by: _________________

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-01-2023 (Hauth) be declared open. (5:14p.m.).       Carried

    Christina Coulter, Planner, explained that the purpose of the Application is to rezone as a condition of consent for severance applications Files R-01-23.

    In attendance:

    - Randy Hauth, Owner - In support

    - Jess Russell, Agent - In Support         

    Comment received:

    - Enbridge Gas Inc. - No Objection

    - ORCA - The zoning should be made appropriate to protect future owners from site alteration or construction in the erosion hazard area to demonstrate consistency with Provincial Policy Statement Section 3.1 which references Natural Hazards.

    The application has demonstrated consistency with PPS Sections 2.1 and 2.2 which references Natural Heritage and Water and Sections 4.2.3 and 4.2.4 of the Growth Plan which reference Key Hydrologic Features, Key Hydrologic Areas and Key Natural Heritage Features and Lands Adjacent to Key Hydrologic Features and Key Natural Heritage Features.

    Permits from their agency will be required prior to any site alteration or construction in the erosion hazard and a further 15 metres into the site.

    The subject property is not located within a Vulnerable Area for a municipal drinking water source.

    - Owners of 394 Carveth’s Marina Road - No objection

    - Owner of 1499 Birchview Road  - No objection

    - Owner of 406 Carveth’s Marina Road - No objection

    Resolution Number 099-2023

    Moved by: Councillor Johnston
    Seconded by: Deputy Mayor Nelson

    That the Public Meeting for the proposed Zoning By-law Amendment R-01-23 (Hauth) be declared closed. (5:23  p.m.).                             Carried

                                                                                 Carried / Tabled / Defeated

    Resolution Number 100-2023

    Moved by: Deputy Mayor Nelson
    Seconded by: Councillor Watt

    That Report, dated April 4, 2023, regarding Zoning By-law Amendment – File R-01-23 be received and;

    That Council receive all comments related to Zoning By-law Amendment File R-01-23; and;

    That the By-law to enact the amendment be passed at the appropriate time in the meeting.

                                                                                Carried / Tabled / Defeated

    Carried

8.3
Bryan Weir, County of Peterborough - Site Plan Control Exemption Request

This item has attachments. 
1.Delegation PW -SPC Exemption Request - DD Council March 27 2023.pdf
2.Delegation PW - Location Plan 713 County Road 4 - Mar 27 2023.pdf
  • Resolution Number101-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Vervoort

    That the presentation from Bryan Weir, Sr. Director, Planning and Public Works, County of Peterborough regarding the request for exemption from Site Plan Control (SPC) be received and the exemption is started.       

    Carried

8.4
Margie Morrissey - Douro-Dummer Historical Committee

This item has attachments. 
1.Delegation - Margie Morrissey.pdf
  • Resolution Number102-2023
    Moved by:Councillor Johnston
    Seconded by:Deputy Mayor Nelson

    That the presentation from Margie Morrissey, former Chair of the Historical Committee, will be in attendance to discuss the future of the Historical Committee be received and that Council will appoint a Committee in near future.

    Carried

9.
Staff Reports

 

9.1
Report and Capital Project Status - April 2023

This item has attachments. 
1.Report and Capital Project Status -April 2023.pdf
  • Resolution Number103-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the report and capital project status for April 2023 be received.

    Carried

9.2
Refrigeration Plant Policy , Clerk's Office-2023-08, Clerk's Office-2023-08

This item has attachments. 
1.Refrigeration Plant Policy .pdf
2.Refrigeration Plant Safety Policy.pdf
  • Resolution Number104-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Vervoort

    That the Clerk’s Office-2023-08 report, dated April 4, 2023, regarding a new draft Refrigeration Plant Safety Policy be received;

     And That Council endorse the direction of this draft policy and request that staff created the required appendices for this policy and bring back the finalized version for approval.

    Carried

9.3
Culvert Pipe Supply, Public Works-2023-05

This item has attachments. 
1.Culvert Pipe Supply.pdf
2.Culvert Tender Results 20231.pdf
  • Resolution Number105-2023
    Moved by:Councillor Johnston
    Seconded by:Deputy Mayor Nelson

    That the Public Works-2023-05 report, dated April 4, 2023, regarding the Culvert Pipe Supply be received and approved and that Council approve the purchase of culvert pipes from Armtec Inc and E.S. Hubbell and Sons.

    Carried

9.4
Ministry of Natural Resources and Forestry Derecho Funding, Treasurer-2023-09

This item has attachments. 
1.Ministry of Natural Resources and Forestry Derecho Funding.pdf
  • Resolution Number106-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Vervoort

    That the report, dated April 4, 2023, regarding the Ministry of Natural Resources and Forestry Derecho Funding be received for information with thanks.

    Carried

9.5
Mobile Canteen at Douro Community Centre – Lease Agreement, Clerk's Office-2023-05

This item has attachments. 
1.Mobile Canteen Lease - Douro Community Centre.pdf
2.Lease Agreement - Mammoth BBQ(1).pdf
  • Resolution Number107-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Watt

    That the report, dated April 4, 2023, regarding the lease agreement for the mobile canteen at the Douro Community Centre be received and that a By-law be passed at the appropriate time during the meeting to approve the lease with Mammoth BBQ.

    Carried

9.6
Introduction of a Routine Disclosure Policy, Clerk's Office-2023-09

This item has attachments. 
1.Routine Disclosure Policy.pdf
2.A31 - Routine Disclosure Policy.pdf
3.A31a - Routine Disclosure Procedure.pdf
  • Resolution Number108-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Vervoort

    That the report, dated April 4, 2023 regarding the introduction of a Routine Disclosure Policy be received for information.

    Carried

9.7
Peterborough Humane Society Agreement, C.A.O.-2023-10

This item has attachments. 
1.Peterborough Humane Society Agreement.pdf
  • Resolution Number109-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the report, dated April 4, 2023 regarding the Peterborough Humane Society Agreement be received; and

    That Council approve an additional amount of $8,000.00 from the working fund reserve to be allocated to the 2023 Animal Control budget.

    Carried

10.
Committee Minutes and Other Reports:

 

10.1
Committee of the Adjustment Meeting Minutes - January 13, 2023

This item has attachments. 
1.Post-Meeting Minutes - COA_Jan13_2023 - English.pdf
  • Resolution Number110-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Vervoort

    That the minutes from Committee of the Adjustment meeting, held on January 13, 2023, be received as circulated.

    Carried

11.
Correspondence – Action Items:

 

11.1
Town of Cobourg  - Resolution regarding Homeless and Unsheltered Persons 

This item has attachments. 
1.Corres - LTR - Homeless and Unsheltered Persons.pdf
  • Resolution Number111-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the resolution from the Corporation of the Town of Cobourg, dated March 2, 2023, regarding Homeless and unsheltered Persons (LTR) be received.

    Carried

11.2
Town of Essex - A letter regarding the Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales

This item has attachments. 
1.Corres - Municipal Act Forfeiture Clause.pdf
  • Resolution Number112-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the letter from the Corporation of the Town of Essex, dated March 22, 2023, regarding the Reinstatement of Legislation Permitting a Municipality to Retain Surplus Proceeds from Tax Sales be received and supported.

    Carried

11.3
Association of Ontario Road Supervisors - A letter regarding the announcement of a proposed fee by Enbridge Gas

This item has attachments. 
1.Letter to Heads of Council - Enbridge Gas Mar 24 2023.pdf
  • Resolution Number113-2023

    That a letter from the Association of Ontario Road Supervisors, dated March 27, 2023, regarding the announcement of a proposed fee by Enbridge Gas

12.
By-laws:

 

12.1
By-law 2023-17- To amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law (File R-01-23, Roll No. 1522-020-004-14400)

This item has attachments. 
1.2023-17 - ZBA R-01-23 - Revised Draft By-law.pdf
  • Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    That By-law 2023-17, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law (File R-01-23, Roll No. 1522-020-004-14400), be passed, in open council this 4th day of April, 2023 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.    

    Carried

12.2
By-law 2023-18 - To Execute Lease Agreement with Mammoth BBQ for a portion of the Douro Community Centre Parking Lot

This item has attachments. 
1.2023-18- To authorize execution Lease with Mammoth BBQ.pdf
2.Lease Agreement - Mammoth BBQ.pdf
  • Moved by:Councillor Johnston
    Seconded by:Councillor Vervoort

    That the By-law 2023-18 - To Execute Lease Agreement with Mammoth BBQ for a portion of the Douro Community Centre Parking Lot; and
    That the By-law 2023-19 - To authorize the Clerk and Deputy Clerk to provide Civil Marriage Services to the Public; and
    That the By-law 2023-20 - To Appoint the Clerk and Deputy Clerk as Persons Authorized to Issue Marriage Licenses;and
    That the By-law 2023-21 - To amend User Fees and Charges By-law 2023-08 (Civil Marriage Services)
    All be passed in open council this 4th day of April, 2023 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.    

     

    Carried

12.3
By-law 2023-19 - To authorize the Clerk and Deputy Clerk to provide Civil Marriage Services to the Public

This item has attachments. 
1.2023-19 - Civil Marriage Services to the Public.pdf

12.4
By-law 2023-20 - To Appoint the Clerk and Deputy Clerk as Persons Authorized to Issue Marriage Licenses

This item has attachments. 
1.2023-20 - Persons Authorized To Issue Marriage Licenses.pdf

12.5
By-law 2023-21 - To amend User Fees and Charges By-law 2023-08 (Civil Marriage Services)

This item has attachments. 
1.2023-21- Amend User Fees 2023-08 - Marriage Licenses.pdf

14.
Notices of Motion - No Debate

 

14.1
Request to send a letter to the Ontario Minor Hockey Association (Councillor Watt)

This item has attachments. 
1.Notice of Motion - T Watt - April 4 2023.pdf
  • Resolution Number114-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    WHEREAS, the Douro and District Minor Hockey and the Township of DouroDummer have had a long history with the Ontario Minor Hockey Association;
    AND WHEREAS, The hockey association has been involved in playoff hockey for
    decades;
    AND WHEREAS, every minor hockey group in Ontario has enjoyed the previous
    format of traveling back and forth from town to town, competing to move on to the
    next plateau in the chase for a Provincial championship;
    AND WHEREAS, the economic gains that small and medium municipalities enjoyed
    from accommodation revenue as well as restaurants and stores being utilized;
    THEREFORE, be it resolved that the Township of Douro-Dummer send a letter to the
    Ontario Minor Hockey Association requesting to return to the previous playoff format
    that we have all enjoyed for years;
    AND BE IT FURTHER RESOLVED, that a copy of this Resolution be sent to all
    Ontario Municipalities for endorsement as well as the Minister of Heritage, Sport,
    Tourism and Culture Industries.

    Carried

15.
Announcements:

 

16.
Closed Session: 

 
  • Resolution Number115-2023

17.
Rise from Closed Session with or without a Report

 
  • Resolution Number116-2023

18.
Matters Arising from Closed Session

 

19.
Confirming By-law 2023-22

This item has attachments. 
1.2023-22- Confirming By-law Regular Council April 4-2023.pdf
  • Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That By-law Number 2023-22, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 4 day of April, 2023, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

21.
Adjournment

 
  • Resolution Number118-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That this meeting adjourn at 7:21 p.m.

    Carried

20.
Next Meeting

 

Committee of the Whole - April 11, 2023
Regular Council Meeting - April 25, 2023

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