Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, December 06, 2022 at 5:00 P.m. - 7:00 P.m.

Township Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Member Present:

• Mayor - Heather Watson
• Deputy Mayor - Harold Nelson
• Councillor, Douro Ward - Johnston
• Councillor, Dummer Ward - Vervoort
• Councillor at Large - Thomas Watt

Member Absent:

• Acting CBO - Don Helleman

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Acting Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon

Staff Absent:

• Fire Chief - Chuck Pedersen
• Assistant to the Manager of Recreation Facilities - Mike Mood

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:01 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement and Council observed a moment of silent reflection.

3.

Moment of Silent Reflection

 

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: December 6, 2022

• Resolution Number 334-2022
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the agenda for the Regular Council Meeting, dated December 6, 2022, be adopted, as amended.

  Carried

6.

Adoption of Minutes:

• Resolution Number 335-2022
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Minutes from the Special Council Meetings, held on October 4, 2022 and November 15, 2022 along with the minutes of the Regular Council Meetings, held on November 15, 2022, all be received and adopted, as circulated.

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate:

• Resolution Number 336-2022
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the Consent Agenda for November, 2022 be received.

  Carried

9.

Other Business and Staff Reports:

9.1

Report and Capital Project Status - November 2022

• Resolution Number 337-2022
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That the Report and Capital Project Status dated November 2022 be received. 

  Carried

9.2

Cloudpermit Planning Module, Planning-2022-09

• Resolution Number 338-2022
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the report, dated December 6, 2022, regarding Cloudpermit Planning Module be received; and

  That Council direct Staff to proceed with the purchase of the Cloudpermit Planning Module for a minimum term of five (5) years.

  Carried

9.3

Road Allowance Agreement – Paterson and Carrington, Planning-2022-10, Planning Department-2022-08

• Resolution Number 339-2022
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the report, dated December 6, 2022, regarding Road Allowance Agreement – Paterson and Carrington be received and;

  That the By-law be approved allowing the Mayor and Acting Clerk to execute the Road Allowance Agreement.

  Carried

9.4

Supply and Delivery of Winter Sand, Public Works-2022-20

• Resolution Number 340-2022
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the report, dated December 6, 2022, regarding the Supply and Delivery of Winter Sand be received and that RFT be awarded to Drain Bros. Excavating.

  Carried

9.5

Township COVID Vaccination Policy, C.A.O.-2022-32

• Resolution Number 341-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That Council rescind the COVID Vaccination Policy and send individual letters to each firefighter that has been affected by the Policy and invite them to return to their former position effective January 1, 2023. Further, that a letter be sent to the Douro-Dummer Volunteer Firefighter Association outlining Council's decision to rescind the Policy. 

  Carried

10.

Committee Minutes and Other Reports:

10.1

Update on County Council Matters

• Resolution Number 342-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the verbal report from Deputy Mayor Nelson regarding an update on County Council matters be received.

  Carried

10.2

Appointment of Council Members to Committees and Portfolios

• Resolution Number 343-2022
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the report regarding the Appointment of Council Members to Committees and Portfolios be received and that the following appointments be made:
  Mayor Watson - Police Services Board and Arena Facilities Future Ad-Hoc Committee
  Deputy Mayor Nelson - Committee of Adjustment/ Planning Committee and Short-Term Rentals
  Councillor At Large Watt – Township of Douro-Dummer Public Library Board
  Councillor Dummer Ward – Otonabee Region Conservation Authority Board

  Carried

10.3

Planning Committee Minutes - October 20, 2022

• Resolution Number 344-2022
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the minutes from the Planning Committee meeting held on October 20, 2022 be received and approved. 

  Carried

11.

By-laws:

• Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That By-law 2022-55, being a By-law to authorize the execution of a Road Allowance Agreement with Kathryn Carrington and David Patterson; and

   

  That the By-law 2022-56, being a By-law to deem road allowance between Lots 20 and 21 and the parcel in front of Lot 20 and Designated Parts 1-4 on Plan 45R-17236 all on Registered Plan No. 11 to not be a Registered Plan of Subdivision;

   

  Both be approved in open Council this 6th day of December, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                

  Carried

12.

Correspondence – Action Items:

12.2

Ministry of Municipal Affairs and Housing - Bill 23, More Homes Built Faster Act

• Resolution Number 346-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the letter from the Ministry of Municipal Affairs dated November 4, 2022, regarding Bill 23, More Homes Faster be received and supported.

  Carried

12.1

Township of Lanark Highlands and Municipality of Huron Shares - Letters regarding Bill 3 Strong Mayor, Building Homes Act

• Resolution Number 345-2022
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the letter in opposition from the Township of Lanark Highlands dated November 23, 2022, regarding Bill 103, Strong Mayor, Building Homes Act be received.

  Carried

12.3

City of Mississauga, Prince Edward County, Municipality of Trent Lakes and Municipality of Lambton Shores - Letters and Assessments regarding Bill 23, More Homes Built Faster

• Resolution Number 347-2022
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the letters, comments and assessments in opposition from the City of Mississauga, Prince Edward County, Municipality of Trent Lakes and Municipality of Lambton Shores, dated November 17, 2022, November 15, 2022, November 24, 2022 and November 23, 2022, regarding Bill 23, More Homes Built Faster be received.

  Carried

13.

Notices of Motion:

None

14.

Announcements:

None

15.

Closed Session:

• Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That Council go into Closed Session for reasons under Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25 (b)  personal matters about an identifiable individual, including municipal or local board employees (Committee and Board Appointments) (5:28 p.m.).

  Carried

15.1

Committee and Board Appointments, Clerk's Office-2022-18

16.

Rise from Closed Session with or without a Report

• Resolution Number 348-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That Council come out of Closed Session with a report (6:53 p.m.);

   

  That the following persons be appointed to the Committee of Adjustment/Planning Committee:

  Robert Lamarre, Rod Manley, James Patterson and Mark Porter; and,

   

  That the following persons be appointed to the Douro-Dummer Public Library Board:

  Diane Bonner, Georgia Gale-Kidd, Sharon McKeiver, Darla Milne and Gary Rose; 

   

   

  Carried

17.

Confirming By-law: Number 2022-57

• Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That By-law Number 2022-57, being a By-law to confirm the proceedings of the Special and Regular Meetings of Council, held on the 6th day of December, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

18.

Adjournment

• Resolution Number 349-2022
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That this meeting adjourn at 7:01 p.m.

  Carried