Minutes of the Special Meeting of Council of the Township of Douro-Dummer

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Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
  • Clerk/Planning Coordinator - Crystal McMillan
Staff Present
  • Temporary C.A.O. - Martina Chait-Hartwig
  • Chief Building Official - Brian Fawcett
  • Fire Chief - Chuck Pedersen
  • Temporary Manager of Public Works - Jake Condon
Absent:
  • Darlene Heffernan

The Mayor called the meeting to order at 1:05 p.m. and stated the reasons for the Special Meeting.

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

  • Resolution Number 243-2020
    Moved By:Councillor Watt
    Seconded By:Councillor Landsmann

    That the revised agenda for the Special Council Meeting, dated June 30, 2020, be adopted, as circulated.

    Carried
  • Resolution Number 244-2020
    Moved By:Councillor Watson
    Seconded By:Deputy Mayor Moher

    That the presentation from Kevin Fitzpatrick, WSP on the Supplemental Geotechnical Survey and Testing Report - Edwards Property - March 23, 2020, Part of Lots 14 & 15, Concession 1, Dummer Ward be received.

    Carried

At 1:57 p.m. Mayor Jones turned the chair to Deputy Mayor Moher and left the meeting.

At 2:18 p.m. Deputy Mayor Moher turned the chair over to Councillor Watt to make a motion. Councillor Watt now has the Chair.

At this time, Deputy Mayor Moher took back the Chair.

  • Resolution Number 245-2020
    Moved By:Deputy Mayor Moher
    Seconded By:Councillor Landsmann

    Whereas there continues uncertainty regarding the development of the Edwards Pit for Douro Dummer roads for our residents for many generations into the future;

    And whereas, the direction from council to apply for a quarry licence should be made soon to meet the various time tables;

    Therefore be it resolved, that a special committee be established, no latter than the first meeting in September 2020, consisting of the Mayor, Deputy Mayor, Temporary C.A.O. and Temporary Public Works Manager to develop a proposed plan for Council direction;

    And further that this special committee be authorized to meet with any knowledgeable individual(s)/professionals to help develop a proposal for Council to consider.

    Carried
  • Resolution Number 246-2020
    Moved By:Councillor Landsmann
    Seconded By:Councillor Watt

    That the presentation from Brian Peterkin and Stuart Baird, Cambium Inc. regarding the peer review of the Supplemental Geotechnical Survey and Testing Report prepared by WSP Canada Inc. dated March 23, 2020, Part of Lots 14 & 15, Concession 1, Dummer Ward, be received.

    Carried
  • Resolution Number 2

    That the C.A.O.-2020-31 report, dated June 24, 2020, regarding the Edwards Pit Project be received along with the reports and presentations from WSP and Cambium Inc. and that Council approve the necessary work to acquire a quarry license under the Aggregate Resource Act per the agreement of sale.

  • Resolution Number 247-2020
    Moved By:Councillor Watson
    Seconded By:Councillor Watt

    That the C.A.O.-2020-28 report, dated June 24, 2020, regarding the Infectious Disease Preparedness and Response Policy be received, that Council approves the Policy and further that the Policy be entered into the Township Policy Manual as Policy Number A-26 and takes effect immediately.

    Carried
  • Resolution Number 248-2020
    Moved By:Councillor Watt
    Seconded By:Councillor Watson

    That the C.A.O.-2020-29 report, dated June 24, 2020, regarding the job description for the Manager of Public Works position be received and that that the amended job description replace the previous description approved in November 2019.

    Carried
  • Resolution Number 249-2020
    Moved By:Councillor Watson
    Seconded By:Councillor Landsmann

    That the Treasurer-2020-18 Memo, dated June 24, 2020 regarding Federation of Canadian Municipalities’ (FCM) Municipal Asset Management Program (MAMP) Grant Application be received, that staff continue the Asset Management Program Development with Public Sector Digest Incorporated for a total municipal expenditure of $125,368, as reduced by the $50,000 FCM Grant application and efficiency funding of $61,193, resulting in a net municipal 2020 budget commitment of $14,175. This project will be conducted over a 2-year time frame 2020 and 2021.


    That Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Program Development in The Township of Douro-Dummer.

    And that efficiency funding be used in the amount of $61,193 for the balance of the Public Sector proposal that allows the Township to comply with the requirements of Asset Management Policy & Reporting (Bill 6, O. Reg. 588/17)

    The following resolution is a requirement for the Canadian Municipalities’’ Municipal Asset Management Program for Asset Management Program Development application:

    Be it resolved that Council directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Program Development in Douro-Dummer.

    Be it therefore resolved that the Township of Douro-Dummer commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:

    • Risk and Lifecycle Framework Development
    • Levels of Service Framework Development
    • Data Work and Asset Management Training

    Be it further resolved that the Township of Douro-Dummer commits $14,175 from its budget toward the costs of this initiative.

    Carried
  • Resolution Number 250-2020
    Moved By:Councillor Watt
    Seconded By:Councillor Landsmann

    That the Public Works-2020-09 report, dated June 18, 2020, regarding the Hired Equipment Registry Tender T-2020-01 be received for Council’s information.

    Carried
  • Resolution Number 251-2020
    Moved By:Councillor Watson
    Seconded By:Councillor Landsmann

    That the Public Works-2020-10 report, dated June 18, 2020, regarding the Supply and Delivery of Culvert Pipes Tender T-2020-02 be received for Council’s information.

    Carried
  • Resolution Number 252-2020
    Moved By:Councillor Watt
    Seconded By:Councillor Landsmann

    That the Public Works-2020-11 report, dated June 23, 2020, regarding the Supply and Delivery of One Plow Truck be received and that Council award the tender to Winslow Gerolamy Motors.

    Carried
  • Resolution Number 253-2020
    Moved By:Councillor Watt
    Seconded By:Councillor Watson

    That the Fire Chief-2020-08 report, dated June 25, 2020, regarding Open-Air Burning be received and the following be approved:

    • That the attached open-air burning bylaw be approved at the appropriate time during the meeting;
    • That the Township switch our burn permits to an online system;
    • That the fire section of the user fee by-law be updated as attached;
    • That the surplus revenue will be moved to the established wildfire reserve.
    Carried
  • Resolution Number 254-2020
    Moved By:Councillor Watson
    Seconded By:Councillor Watt

    That the Public Works-2020-12 report, dated June 24, 2020, regarding the Daleview Road Reconstruction be received and the following approved:

    • That Drain Brothers Excavating be awarded the tender utilizing the two-phase approach following the recommendations of D.M. Wills;
    • That phase one works would include the slope stabilization, underground and storm water works and the installation of a guardrail system to be completed in 2020 with the alternatives for geogrid and guardrails;
    • That phase two would commence in 2021 for finalization and include the remainder of the works such as grading, culverts and roadworks.
    Carried
  • Resolution Number
    Moved By:Councillor Watson
    Seconded By:Councillor Watt

    That By-law 2020-35, being a By-law to regulate Open-Air Burning in the Township of Douro-Dummer and to Repeal By-law Number 2015-05 be passed, in open council this 30th day of June, 2020 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried
  • Resolution Number
    Moved By:Councillor Watson
    Seconded By:Councillor Landsmann

    That By-law 2020-36, being a By-law to amend By-law 2017-30, as amended, (To provide for User Fees and Charges) (Fire - Fees & Charges -Services & Activities) be passed, in open council this 30th day of June, 2020 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried
  • Resolution Number
    Moved By:Councillor Landsmann
    Seconded By:Councillor Watt

    That By-law 2020-37, being a By-law for the Prohibition of Fishing on Public Wharves within the Jurisdiction of the Township of Douro-Dummer be passed, in open council this 30th day of June, 2020 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried
  • Resolution Number
    Moved By:Councillor Watson
    Seconded By:Councillor Landsmann

    That By-law 2020-38, being a By-law to amend By-law No. 2020-01, a By-law to appoint a Temporary Chief Administrative Officer and Deputy Treasurer (extend effective date) be passed, in open council this 30th day of June, 2020 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried
  • Resolution Number 255-2020
    Moved By:Councillor Watson
    Seconded By:Councillor Landsmann

    That the correspondence from the Alcohol and Gaming Commission of
    Ontario, dated June 8, 2020, regarding amendments to Regulation 719 under the Liquor Licence Act to support liquor sales licensees in temporarily extending their patios and provide additional
    flexibility for the location of tied houses be received.

    Carried
  • Resolution Number 256-2020
    Moved By:Councillor Watt
    Seconded By:Councillor Watson

    That the Planning Committee Minutes from June 22, 2020 be received and adopted.

    Carried
  • Resolution Number
    Moved By:Councillor Watt
    Seconded By:Councillor Landsmann

    That By-law Number 2020-39, being a By-law to confirm the proceedings of the Special electronic Meeting of Council, held on the 30th day of June, 2020, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried
  • Resolution Number 257-2020
    Moved By:Councillor Landsmann
    Seconded By:Councillor Watt

    That this meeting adjourn at 3:34 p.m.

    Carried