Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Council Chambers in the Municipal Building
Member Present:
  • Mayor Heather Watson
  • Deputy Mayor Harold Nelson
  • Councillor Thomas Watt
  • Councillor Adam Vervoort
  • Councillor Ray Johnston
Staff Present:
  • CAO - Elana Arthurs
  • Acting Clerk - Martina Chait-Hartwig
  • Interim Treasurer - Paul Creamer
Staff Absent:
  • Manager of Public Works - Jake Condon
  • Manager of Recreation Facilities - Mike Mood
  • Planner - Christina Coulter
  • Fire Chief - Chuck Pedersen
  • Temporary CBO - Don Helleman
  • Mike Garside

1.
Call to Order

 

With a quorum of Council being present, the Mayor called the meeting to order at 5:01 p.m.

2.
Land Acknowledgement

 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection

 

Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:

 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: October 3, 2023

 
  • Resolution Number295-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the agenda for the Regular Council Meeting, dated xx, 2020, be adopted, as circulated.

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes:

 

6.2
Council Meeting Minutes - September 19, 2023

This item has attachments. 
1.Post-Meeting Minutes - CM_Sep19_2023 - English.pdf
  • Resolution Number296-2023
    Moved by:Councillor Johnston
    Seconded by:Deputy Mayor Nelson

    That the Minutes from the Special and Regular Council meetings held on September 19, 2023 both be received and approved. 

    Carried

7.
Consent Agenda (Reports voted upon by ONE motion) - No Debate

 

7.1
Peterborough County Council Minutes - August 16, 2023

This item has attachments. 
1.County Council 2023-08-16 Minutes.pdf
  • Resolution Number297-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    That the Consent Agenda for October 3, 2023 be received. 

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings:

 

8.1
Tina Warren and Lois Wallace - Petition in support of the Enforcement and Licensing of Short Term Rentals

This item has attachments. 
1.Petition - Warren and Wallace - STR Letter to DD Council.pdf
2.Link to Petition.pdf
  • Resolution Number298-2023
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Nelson

    That the Petition from Tina Warren and Lois Wallace in support of enforcement and licensing for short term rentals be received. 

    Carried

8.2
Doug Owens - Presentation in support of Licensing and Enforcement of Short Term Rentals

This item has attachments. 
1.Delegation Request - Doug Owens - Redacted_Redacted.pdf
2.Doug Ownes - Support Documents.pdf
  • Resolution Number299-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Watt

    That the presentation from Doug Owens regarding enforcement and licensing for short term rentals be received. 

    Carried

9.
Public Comment Period – No Debate or Decision:

 

9.1
Public Comment Period - List of Registered Speakers

This item has attachments. 
1.Registered List of Speaker - Public Comment Session - October 3, 2023(1).pdf

The following persons provided a public comment:

  • Suzanne Coros - Item 10.3
  • Jeff Martin - Item 10.3
  • Dave Koch - Item 10.3
  • Peter Hillman - Item 10.3
  • Nina Janoscik - Item 10.3

10.
Staff Reports:

 

10.1
Report and Capital Project Status

This item has attachments. 
1.Report and Capital Project Status - October 2023.pdf
  • Resolution Number300-2023
    Moved by:Councillor Johnston
    Seconded by:Councillor Watt

    That the Report and Capital Status document be received with thanks. 

    Carried

10.2
Extension of the Legal Services Agreement, C.A.O.-2023-23

This item has attachments. 
1.Extension of Legal Services .pdf
2.Douro-Dummer - DRAFT Retainer Letter for Agreement Extension.pdf
  • Resolution Number301-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That the report, dated October 3, 2023 regarding the Extension of the Legal Services Agreement report be received; and

    That Council approve the one-year extension with Aird & Berlis LLP for legal services for the Township of Douro-Dummer.

    Carried

10.3
Short Term Rental Advisory Committee Summary and Next Steps, C.A.O.-2023-24

This item has attachments. 
1.Short Term Rental Advisory Committee Summary and Next Steps.pdf
2.STR Committee Terms of Reference - Final.pdf
3.Meeting Minutes - STRC_Feb22_2023.pdf
4.Meeting Minutes - STRC_May18_2023.pdf
5.Planning Department - Short Term Rental Douro-Dummer (2023).pdf
6.Aird Berlis Opinion re short term rental May 2023.pdf
7.Minutes - STR Committee - August 24, 2023.pdf
8.Draft - Noise By-law.pdf
9.Draft - Nuisances By-law.pdf
10.Draft - str-licensing-by-law.pdf
11.Host Compliance_Douro-Dummer_2023-05-22.pdf
12.Granicus - Proposal.pdf
13.Township of Oro-Medonte v Oro-Medonte Association for Responsible STRs CV 22-2196 - Sosna J - 2023 06 28 AMENDED(53632302.1).pdf
14.Short Term Accommodations Update - May 10, 2023.pdf
15.STR-Good-Neighbor-Approach-2-Sided-Final.pdf
  • Resolution Number302-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Vervoort

    That the report, dated October 3, 2023 regarding the Short-Term Rental Advisory Committee Summary and Next Steps be received; and

    That Council direct staff to finalize the draft by-laws related to noise and nuisance for approval with the inclusion of provisions for limited use of fireworks. 

    Carried
  • Resolution Number303-2023
    Moved by:Councillor Vervoort
    Seconded by:Councillor Johnston

    That staff be requested to bring back a fulsome report regarding Short Term Rentals examining licensing options, strategies that have been successful in other communities, the the expenses and potential revenue of a licensing program may create and potential legal issues with licensing vs. not licensing. 

    Carried

11.
Committee Minutes and Other Reports:

 

11.1
Events Committee Meeting Minutes - August 21, 2023

This item has attachments. 
1.Post-Meeting Minutes - EC_Aug21_2023 - English.pdf

11.2
Short Term Rental Advisory Committee Meeting Minutes - August 24, 2023

This item has attachments. 
1.Post-Meeting Minutes - STRC_Aug24_2023 - English.pdf
  • Resolution Number304-2023
    Moved by:Councillor Watt
    Seconded by:Councillor Johnston

    That the minutes from the Events Committee dated August 21, 2023 and the minutes from the Short Term Rental Advisory Committee dated August 24, 2023, both be received and approved.

    Carried

12.
Correspondence – Action Items:

 

12.1
Letters to Council Regarding Short Term Rentals

This item has attachments. 
1.Corres Action - Barb McGregor Letter to Douro re STRs Sept 24 2023.pdf
2.Corres Action - BETSY TO DOURO-DUMMER COUNCIL September 24.pdf
3.Corres Action - BPOA - STR - 09 26 2023.pdf
  • Resolution Number305-20203
    Moved by:Councillor Vervoort
    Seconded by:Councillor Watt

    That the letters regarding Short Term Rentals from Barbara McGregor, Betsy McGregor and Birchcliff Property Owners Association all be received with thanks. 

    Carried

12.2
Town of Midland - Resolution Regarding Catch and Release Justice in Ontario

This item has attachments. 
1.Corres Action - Letter-Catch and Release September 8 2023.pdf
  • Resolution Number306-2023
    Moved by:Councillor Vervoort
    Seconded by:Deputy Mayor Nelson

    That the letter from the Town of Midland regarding "Catch and Release Justice" be received and strongly supported. 

    Carried

20.
Confirming By-law: 2023-43

This item has attachments. 
1.Confirming by-law.pdf
  • Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Watt

    That By-law Number 2023-43, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 3rd day of October, 2023, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

16.
Announcements:

 

Councillor Watt shared positive comments he had received about the Township's tree program. 

21.
Next Meeting Date:

 

Committee of the Whole - October 10, 2023

Council Meeting - October 17, 2023

22.
Adjournment

 
  • Resolution Number307-2023
    Moved by:Deputy Mayor Nelson
    Seconded by:Councillor Johnston

    That this meeting adjourn at  6:19 p.m.

    Carried
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