Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, April 21, 2020 at 5:00 P.m. - 7:00 P.m.

Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Present:

• Mayor - J. Murray Jones
• Deputy Mayor - Karl Moher
• Councillor - Shelagh Landsmann
• Councillor - Heather Watson
• Councillor - Thomas Watt

Staff Present

• Temporary C.A.O. - Martina Chait-Hartwig
• Clerk/Planning Coordinator - Crystal McMillan

Absent:

• Administration Assistant - Vanessa Sweeting

---

1.

Moment of Silent Reflection

The Mayor called the meeting to order at 5:02 p.m. and called for a moment of silence for the recent tragedy in Nova Scotia.

 

2.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

4.

Adoption of Minutes:

• Resolution Number 150-2020
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the minutes from the Special Meetings, held on March 2, 2020 and March 3, 2020, the minutes from the Regular Council Meeting, held on March 3, 2020, the minutes from the Emergency Meeting, held on March 26, 2020 and the minutes from the Special Meeting, held on April 2, 2020, all be received and adopted, as circulated.

  Carried

3.

Adoption of Agenda: April 21, 2020

• Resolution Number 149-2020
  Moved by: Councillor Watson
  Seconded by: Councillor Landsmann

  That the agenda for the Regular Council Meeting, dated April 21, 2020, be adopted, as circulated.

  Carried

4.

Adoption of Minutes:

4.1

Special - March 2, 2020

4.2

Special - March 3, 2020

4.3

Regular - March 3, 2020

4.4

Emergency - March 16, 2020

4.5

Special - April 2, 2020

5.

Business arising out of previous minutes:

5.1

Municipal Services Update – Covid-19 Pandemic, C.A.O.-2020-13

• Resolution Number 151-2020
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the C.A.O.-2020-13 report, dated April 14, 2020, regarding Municipal Services Update – Covid-19 Pandemic be received for information.

  Carried

6.

Delegations, Petitions or Presentations: None

7.

Other Business and Staff Reports:

7.1

Lakefield Triathlon and Peterborough Pirates Triathlon Clubs – Request for Road Closure, C.A.O.-2020-07

• Resolution Number 152-2020
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That the report C.A.O.2020-07, dated March 9, 2020, regarding a request from the Lakefield Triathlon and Peterborough Pirates Triathlon Club be received and that pending the status of the current emergency situation, Council grant permission for this event provided all public notification is done as per the Clubs commitments.

  Carried

7.2

Financial Statements - Ending March 31, 2020, Treasurer-2020-05

• Resolution Number 153-2020
  Moved by: Councillor Watson
  Seconded by: Councillor Watt

  That the Treasurer 2020-05, dated April 10, 2020, regarding the Financial Statements for the period ending March 31, 2020 be received for information.

  Carried

8.

Committee Minutes and Other Reports:

8.1

Deputy Mayor Moher – Update on County Council Matters

8.2

Historical Committee Minutes from 2019

• Resolution Number 153-2020
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received and that the following Historical Committee Minutes from March 21, 2019, April 25, 2019, May 16, 2019, June 20, 2019, September 19, 2019, October 17, 2019, November 21, 2019 and December 13, 2019 be received and approved.  

  Carried

9.

By-laws: None

10.

Correspondence – Action Items:

10.1

Baker Tilly KDN LLP - 2019 Douro-Dummer Audit Planning Report

• Resolution Number 154-2020
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watson

  That the Audit Planning letter from Baker Tilly KND L.L.P., for the year ending December 31, 2019, be received and that the Mayor and Deputy Mayor be directed to sign the letter on behalf of Council.

  Carried

10.2

Town of Midland

• Resolution Number 155-2020
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That the Resolution from the Town of Midland regarding requesting that the Federal Government direct payment of Federal Funds to municipalities to waive property taxes for the year 2020 to alleviate the suffering from COVID-19 Pandemic be received.

  Carried

11.

Correspondence/Information Items:

• Resolution Number 156-2020
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That Correspondence/Information Items 11.1 through 11.6 all be received.         

  Carried

11.1

Delegation of Powers/Duties Report, Clerk/Planning-2020-19

11.2

Ministry of Municipal Affairs and Housing

11.3

Delegation of Powers-Duties - Treasurer-2020-03

11.4

Solicitor General and Ministry of Municipal Affairs and Housing

11.5

Ministry of Municipal Affairs and Housing

11.6

 2020 Budget Electronic Public Meeting - Tuesday, May 5, 2020 at 6:00 p.m. 

• Resolution Number 157-2020
  Moved by: Councillor Watson
  Seconded by: Councillor Landsmann

  That the Public Meeting for the 2020 Budget set for May 5, 2020 at 6:00 p.m. continue as outlined in the Notice with suggestions from staff on possible postponement of some items.

  Carried

12.

Accounts: to April 15, 2020

• Resolution Number 158-2020
  Moved by: Councillor Watt
  Seconded by: Councillor Watson

  That Council receives and approves payment of all of the accounts, dated to April 15, 2020, and included in the agenda package.

  Carried

13.

Notices of Motion:

13.1

Deputy Mayor Moher - Policy for construction of low-level decks in Douro-Dummer

• Resolution Number 159-2020
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the Notice of Motion regarding a Policy for construction of low-level Decks in Douro-Dummer made by Deputy Mayor Moher be deferred to the first meeting in October, 2020.

  Carried

14.

New Business:

None

15.

Closed Session: None

16.

Rise from Closed Session with or without a Report: N/A

17.

Confirming By-law - By-law 2020-25

• Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That By-law Number 2020-25, being a By-law to confirm the proceedings of the special meeting of Council held on the 6th day of March, 2020 held in the Municipal Building and the proceedings of the regular electronic meeting of Council held on the 21st day of April, 2020, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

18.

Adjournment

• Resolution Number 160-2020
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That this meeting adjourn at 5:40 p.m.

  Carried