Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, May 16, 2023 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Interim Treasurer - Paul Creamer

Staff Absent:

• Planner - Christina Coulter
• Jake Condon
• Mike Mood
• Don Helleman

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:01 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: May 16, 2023

• Resolution Number 149-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the agenda for the Regular Council Meeting, dated May 16, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

6.1

Council Meeting Minutes - May 2, 2023

• Resolution Number 150-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the minutes of the Regular Council Meeting, dated May 2, 2023, be adopted, as circulated.

  Carried

6.2

Appointment of Council Member to Events Committee

• Resolution Number 151-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  As per Resolution Number 145-2023 member of Council is required to be appointed as Chair of the Events Committee and;

  That Councillor Ray Johnston got appointed as a Chair for the Douro-Dummer Events Committee.

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 152-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the Consent Agenda, dated May 16, 2023, be received, as circulated.

  Carried

8.

Delegations, Petitions, Presentations or Public Meetings: None

9.

Staff Reports

9.1

Report and Capital Project Status - May 2023

• Resolution Number 153-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That the report and capital project status for May 16, 2023 be received.

  Carried

9.2

Finance Staffing Update, Treasurer-2023-11

• Resolution Number 154-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the report, dated May 16, 2023, regarding Finance Staffing Update be received and that Council approve the hiring of a Junior Financial Analyst in advance of the upcoming retirement and the costs of the overlap of the staff be funded from the Working Reserve.

  Carried

9.3

2023 Financial Report – 1st Quarter, Treasurer-2023-12

• Resolution Number 155-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the report, dated May 16, 2023, being the 2023 Financial Report – 1^st Quarter be received with thanks.

  Carried

9.4

Results – Tender for Agricultural Land Leases, Clerk's Office-2023-13

• Resolution Number 156-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the report, dated May 16, 2023 regarding the results of the tender for agricultural land lease received for information.

  Carried

9.5

Result - Water Lot Lease Agreement, Clerk's Office-2023-15

• Resolution Number 157-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the report, dated May 16, 2023 regarding the results of the tender for the water lot leases at Crowe’s Landing be received for information.

  Carried

9.6

Township and Library MOU, C.A.O.-2023-11

• Resolution Number 158-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the report, dated May 16, 2023, regarding the Township of Library MOU be approved.

  Carried

9.7

AMCTO Accredited Ontario Municipal Clerk Designation Awarded to Martina Chait-Hartwig

• Resolution Number 159-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the Council congratulate Acting Clerk, Martina Chait-Hartwig on her achievement for AMCTO Recipient of Accredited Ontario Municipal Clerk (AOMC) designation be received.

  Carried

10.

Committee Minutes and Other Reports:

10.1

Update on County Council Matters - Deputy Mayor Nelson

• Resolution Number 160-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the verbal report from Deputy Mayor Nelson regarding County Council be received. 

  Carried

10.2

Douro-Dummer Police Services Board Minutes - February 3, 2023

• Resolution Number 161-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the minutes from the Township of Douro-Dummer Police Service Board Meeting, held on February 3, 2023, be received.

  Carried

10.3

Douro-Dummer Public Library Board Minutes - April 3, 2023

• Resolution Number 162-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the minutes from the Township of Douro-Dummer Public Library Board Meeting, held on April 3, 2023, be received.

  Carried

11.

Correspondence – Action Items:

11.1

Douro-Dummer Integrity Commissioner Services - Annual Report – 2022

• Resolution Number 163-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the letter from Cunningham Swan Lawyers, dated May 3, 2023, regarding the Integrity Commissioner Services - Annual Report - 2022 be received

  Carried

11.2

Ontario Ombudsman - Letter regarding Complaint concerning the October 5, 2021 Council Meeting

• Resolution Number 164-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the letter from Ontario Ombudsman, dated May 10, 2023, regarding complaint concerning the October 5, 2021 Council Meeting be received.

  Carried

11.3

AMCTO - Third Party Audits of Municipal Finances and Development Charges

• Resolution Number 165-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the information from AMCTO regarding Third Party Audits of Municipal Finances and Development Charges be received. 

  Carried

11.4

AMO - 2023 Annual Conference Delegation Requests Notice 

• Resolution Number 166-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the AMO - 2023 Annual Conference Delegation Requests Notice be received. 

  Carried

11.6

Municipality of North Perth - Resolution requesting support for School Bus Stop Arm Cameras

• Resolution Number 168-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the Resolution from the Municipality of North Perth regarding a School Bus Stop Arm Camera be received and supported.

  Defeated
• Resolution Number 169-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the Resolution from the Municipality of North Perth, dated May 5, 2023, regarding a School Bus Stop Arm Camera be received.

  Carried

11.5

Kawartha Haliburton Children's Aid Society - Children & Youth in Care Day

• Resolution Number 167-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the letter from the Kawartha Haliburton Children's Aid Society, dated May 8, 2023, regarding Children and Youth in Care Day be received and supported.

  Carried

11.7

City of Cambridge - Resolution requesting Highway Traffic Act Amendments

• Resolution Number 170-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the Resolution from the city of Cambridge, dated May 10, 2023, regarding Highway Traffic Act Amendments be received and supported.

  Carried

15.

Announcements:

Deputy Mayor Nelson - Dave Smith, MPP Peterborough-Kawartha hosting a Lakefield Pancake Breakfast on Saturday, May 20, 2023, at Isabel Morris Park.

21.

Adjournment

• Resolution Number 171-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That this meeting adjourn at 5:42 p.m.

  Carried