Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, January 17, 2023 at 5:00 P.m. - 7:00 P.m.

Township Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Member Absent:

• Acting CBO - Don Helleman

Staff Present:

• CAO, Elana Arthurs
• Acting Clerk Martina Chait-Hartwig
• Paul Creamer
• Jake Condon
• Chuck Pedersen
• Christina Coulter

Staff Absent:

• Mike Mood

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:06 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement

3.

Moment of Silent Reflection

 Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: January 17, 2023

• Resolution Number 005-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the agenda for the Regular Council Meeting, dated January 17, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes:

6.1

Council Meeting Minutes - December 20, 2022

That the minutes for the Regular Council meeting, dated December 20, 2022, be adopted, as circulated.

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

7.1

Township of Douro-Dummer - Notice of Complete Application and Public Meeting for Zoning By-law Amendment Application R-05-22 

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Public Meeting: Draft 2023 Capital and Operating Budget, Treasurer-2023-01

• Resolution Number 007-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the Public meeting regarding draft 2023 Capital and Operating Budget declared open. (5:05 p.m.)

  Paul Creamer, Interim Treasurer, reviewed the draft budget and a public meeting took place to hear from the public and various Municipal Boards and Committee.

  In attendance:

  Jim Bailey, Vice President, Cambium

  Kevan and Roberta Herod, Herod Financial Services

  Comment received:

  Jim Bailey, Vice President Cambium and Vice President of Douro-Dummer Arena Facilities Future Ad-Hoc Committee

  Carried
• Resolution Number 008-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the Public meeting regarding Draft 2023 Capital and Operating Budget decaled close. (6:06 p.m.)

  Carried
• Resolution Number 009-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the report, dated January 17, 2023, regarding a 2023 Budget Update as at January 17^th be received.

  Carried

9.

Staff Reports

9.1

Report and Capital Project Status

• Resolution Number 010-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the report and capital project status for December 2022 be received.

  Carried

9.2

Short-Term Rental Advisory Committee, C.A.O.-2023-02

• Resolution Number 011-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the report, dated January 17, 2023 regarding the Short-Term Rental Advisory Committee be received; and

  That By-law Number 2022-43 being a by-law to appoint members to the Short-Term Rental Advisory Committee be amended to replace Shauna Lawrie with Jeff Martin.

  Carried

9.3

Delegation of Authority - Consent Applications, Planning-2023-06

• Resolution Number 012-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the report, dated January 17, 2023, regarding Delegation of Authority By-law be received; and

  That Council authorize Delegated Authority to the Planner as it relates to making recommendations to the Peterborough County Land Division about whether or not the Township supports the severance application and any conditions to be imposed; and

  That the By-law be approved at the appropriate point in the meeting.

  Carried

9.4

2022 Municipal Election Accessibility Report, Clerk's Office-2023-01

• Resolution Number 013-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the report, dated January 17, 2023 regarding the Accessibility Report for the 2022 Municipal Election be received for information.

  Carried

10.

Committee Minutes and Other Reports:

10.1

Deputy Mayor Nelson – Update on County Council Matters

• Resolution Number 014-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the verbal report from Deputy Mayor Nelson regarding an update on County Council matters be received

  Carried

10.2

Douro-Dummer Arena Facilities Future Ad-Hoc Committee Minutes - October 12, 2022, January 5, 2023 and Draft Minutes from January 10, 2023

• Resolution Number 015-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the minutes from Douro-Dummer Arena Facilities Future Ad-Hoc committee held on October 12, 2022, January 5, 2023 and Draft Minutes from January 10, 2023, all be received. 

  Carried

10.3

Douro-Dummer Public Library Board Minutes - November 10, 2022

• Resolution Number 016-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the Public Library Board Meeting Minutes held on November 10, 2022, be received.

  Carried

11.

Correspondence – Action Items: None

12.

By-laws:

• Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the By-law 2023-01, being a By-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2023; and
  That the By-law 2023-02, being a By-law to provide for an Interim Tax Levy and the Payment of Interim Taxes for the Year 2023; and
  That the By-law 2023-03, being a By-law to appoint a Property Standards Committee; and
  That the By-law 2023-04, being a By-law to amend By-law 2022-43 - Appoint members to the Short-Term Rental Advisory Committee; and
  That the By-law 2023-05, being a By-law to amend By-law Number 2022-14, as amended, to Delegate Certain Powers of Council;
  All be approved in open Council this 17th day of January 2023, and that the Mayor and the Acting Clerk all be directed to sign same and affix the Corporate Seal thereto.

  Carried

12.1

A By-law 2023-01 - To authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2023

17.

Closed Session:

• Resolution Number 017-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That Council go into Closed Session for reasons under Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25
  (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (6:34 p.m.).

  Carried

17.1

Report in Closed Session, C.A.O. - 2023-03

18.

Rise from Closed Session with or without a Report

• Resolution Number 018-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Council rise from Closed Session with a report. (7:09 p.m.).

  Carried

19.

Matters Arising from Closed Session

20.

Confirming By-law: 2023-06

• Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That By-law Number 2023-06, being a By-law to confirm the proceedings of the Special Meeting of the Council, held on January 10 day of January 2023 and Regular Meeting of Council, held on the 17 day of January, 2023, both be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

21.

Next Meeting

22.

Adjournment

• Resolution Number 019-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That this meeting adjourn at 7:10 p.m.

  Carried