Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, August 01, 2023 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Temporary CBO - Don Helleman
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter
• Fire Chief - Chuck Pedersen

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:02 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: August 1, 2023

• Resolution Number 229-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the agenda for the Regular Council Meeting, dated August 1, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

6.1

Special Council Meeting Minutes - June 20, 2023

6.2

Regular Council Meeting Minutes - June 20, 2023

6.3

Special Council Meeting Minutes - July 18, 2023

• Resolution Number 230-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the Special Council Meeting minutes from June 20, 2023 and July 18, 2023 and the Regular Council Meeting minutes from June 20, 2023 all be received and approved. 

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

7.4

County of Peterborough, Waste Management - 2022 Waste Diversion Report

• Resolution Number 231-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the Consent Agenda dated August 1, 2023, be received, as circulated. 

  Carried

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Holly Richards-Conley, Black Point Construction Services - Request to purchase a road allowance fronting the property known as 2345 Sixth Line Road North.

• Resolution Number 232-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the presentation from Holly Richards-Conley, Black Point Construction Services, regarding the request to purchase the road allowance fronting the property known as 2345 Sixth Line Road North be received, that Council waive the requirement in Policy No. T6 - Road Allowance Closure Police which states "requests for closure of any road allowance along or leading up to water will not be considered" and that staff be directed to follow the steps laid out in the Policy.  

  Carried

8.2

Russell Rowe - Presentation regarding the use of Off-Road Vehicles (ORVs) in the Township

• Resolution Number 233-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  The the presentation from Russell Rowe regarding the use of Off-Road Vehicles (ORVs) in the Township be received and that staff be directed to request that the OPP attend a future Council meeting to discuss ORV use and statistics regarding complaints and accidents and further that the Township's insurance company also be requested to attend a future Council meeting to discuss ORVs and the impact on municipal liability insurance. 

  Carried

8.3

Maggie Braun - Comments on New Official Plan

• Resolution Number 234-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the presentation from Maggie Braun regarding the new Official Plan be received with thanks. 

  Carried

9.

Staff Reports

9.1

Report and Capital Project Status

• Resolution Number 235-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the report and capital project status for August 2023 be received with thanks.

  Carried

9.2

County of Peterborough Official Plan ERO Posting, Planning-2023-25

• Resolution Number 236-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the report, dated August 1, 2023, regarding the County of Peterborough Official Plan ERO Posting be received and;

  That a letter be sent to the County of Peterborough in support of the request to delay the provincial approval of the new Official Plan.

  Carried

9.3

2024 Budget Schedule, Treasurer-2023-19

• Resolution Number 237-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the report, dated August 1, 2023, regarding the 2024 Budget Schedule be received and that the budget schedule, including the three special meetings on October 31^st, November 1^st and November 8^th be approved.

  Carried

9.4

Award of RFP ADM-2023-01 Strategic Plan, Treasurer-2023-18

• Resolution Number 238-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the report, dated August 1, 2023 regarding the Award of RFP ADM-2023-01 – Strategic Plan be received and that Quarry Consulting be awarded the contract to complete the 2023-2027 Corporate Strategic Plan in the amount of $19,920 plus HST.

  Carried

9.5

Update on Historical Committee Recruitment, Clerk's Office-2023-23

• Resolution Number 239-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the report, dated August 1, 2023 regarding an update on the recruitment process for the Historical Committee be received.

  Carried

9.6

Response to Request for Procedural Changes, Clerk's Office-2023-22

• Resolution Number 240-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the report, dated August 1, 2023 regarding a response to a request for Procedural Change be deferred and that staff be requested to bring forward a draft proposal to implementation of a Comment Period in the Procedural By-law for Council's review. 

  Carried

10.

Committee Minutes and Other Reports:

10.1

Update on County Council Matters - Deputy Mayor Nelson

At this time Councillor Vervoort left the meeting (6:49 p.m.).

• Resolution Number 241-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the verbal report from Deputy Mayor Nelson regarding an update on County Council matters be received.                                            

  Carried

10.2

Township of Douro-Dummer Public Library Minutes - May 9, 2023 and June 13, 2023

At this time, Councillor Vervoort rejoined the meeting (6:52 p.m.)

• Resolution Number 242-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Public Library Board Meeting Minutes from May 9, 2023 and June 13, 2023, both be received.  

  Carried

10.3

Committee of the Whole Meeting Minutes - June 27, 2023

• Resolution Number 243-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the Committee of the Whole meeting minutes from June 27, 2023 be received and approved.

  Carried

11.

Correspondence – Action Items:

11.1

Township of Selwyn - Resolution regarding Short-Term Rentals

• Resolution Number 244-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the Resolution regarding Short-Term Rentals from the Township of Selwyn calling for new Provincial regulations be received and supported. 

  Carried

11.2

Ministry of Natural Resources and Forestry - Letter regarding Amendments to the Public Lands Acts

• Resolution Number 245-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the letter from the Ministry of Natural Resources and Forestry, dated June 23rd, 2023, regarding amendments to the Public Lands Act be received. 

  Carried

11.3

Township of North Kawartha - Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement

• Resolution Number 246-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the letter from the Township of North Kawartha, dated July 6th, 2023, regarding a request for legislative amendments to improve Municipal Codes of Conduct and the enforcement of Codes be received and supported. 

  Carried

11.4

Town of Amherstburg - Support for Local Emergency Response System and Gaps in Healthcare regarding Code Red and Code Black Frequency

• Resolution Number 247-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the letter from the Town of Amherstburg, dated July 7th, 2023, regarding the local emergency response system and gaps in healthcare related to the frequency of Code Red and Code Black calls be received and supported. 

  Carried

11.5

Town of Petrolia - Resolution regarding regulations for licensed home-based childcare operators

• Resolution Number 248-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the letter from the Town of Petrolia, dated July 11th, 2023, requesting support for a Resolution regarding regulations for licensed home-based childcare operators be received and supported. 

  Carried

11.6

Municipality of North Perth - Resolution regarding Vacant Building Official Positions

• Resolution Number 249-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the letter from the Municipality of North Perth, dated June 26th, 2023 requesting support for a Resolution regarding Vacant Building Official Positions be received. 

  Carried

11.7

The Municipality of Wawa - Resolution requesting that the Province maintain OHIP coverage for chronic pain treatments

• Resolution Number 250-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the letter from the Municipality of Wawa, dated June 20th, 2023, regarding a Resolution requesting that the Province maintain OHIP coverage for chronic pain treatments be received. 

  Carried

11.8

Ontario Ombudsman - Letter regarding complaint handling processes and service restrictions

• Resolution Number 251-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the letter from the Ontario Ombudsman, dated June 27th, 2023, regarding complaint handling processes and service restrictions at the Township be received. 

  Carried

11.9

Town of Parry Sound - Resolution regarding the call for housing while protecting freshwater resources

• Resolution Number 252-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the letter from the Town of Parry Sound, dated June 20th, 2023, requesting support for a Resolution regarding the call for housing while protecting freshwater resources be received. 

  Carried

12.

By-laws:

12.1

By-law 2023-33 - Being a By-law to assume certain parcels into the Township Road System (10' Strips)

• Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That By-law 2023-33, being a By-law to assume certain parcels into the Township Road System (10' Strips) be passed, in open council this 1st day of August, 2023 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                

  Carried

13.

Reports derived from previous Notice of Motions

14.

Notices of Motion - No Debate

15.

Announcements:

Councillor Johnston reminded Council of the Lion's Benefit to be held on August 19, 2023.

Council congratulated Councillor Johnston on his 50th wedding anniversary. 

19.

Confirming By-law 2023-34

• Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That By-law Number 2023-34, being a By-law to confirm the proceedings of the Special and Regular Meetings of Council, held on the 1st day of August, 2023, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

21.

Adjournment

• Resolution Number 253-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That this meeting adjourn at 7:04 p.m.

  Carried