Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

-
Council Chambers in the Municipal Building
Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor - Shelagh Landsmann
  • Councillor - Heather Watson
  • Councillor - Thomas Watt
Absent:
  • Administration Assistant - Anu Mundahar

13.
Notices of Motion:
 

1.
Moment of Silent Reflection
 

The Mayor called the meeting to order at 5:00 p.m. and asked that everyone rise for a moment of silent reflection. The Mayor then called for a Moment of Silence in Remembrance of Arnold Sage.

2.
Disclosure of Pecuniary Interest:
 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. 

3.
Adoption of Agenda: March 3, 2020
 

  • Moved ByCouncillor Landsmann
    Seconded ByDeputy Mayor Moher

    That the agenda for the Regular Council Meeting, dated March 3, 2020, be adopted, as amended.

    Carried
  • Moved ByCouncillor Watson
    Seconded ByCouncillor Landsmann

    That Council suspend the rules of the Procedural By-law, Section 2.7 Recording Devices – Not Permitted, for this meeting to allow the Lakefield Herald to record the audio of the meeting.                                                                                                 

    Carried

4.
Adoption of Minutes:
 

  • Moved ByDeputy Mayor Moher
    Seconded ByCouncillor Watt

    That the Minutes from the Special and Regular Council Meetings, held on February 18, 2020, both be received and adopted, as circulated.

    Carried

5.
Business arising out of previous minutes:
 

None

6.
Delegations, Petitions or Presentations:
 

6.1
Weity Hamersma, Peterborough County Trails ATV Club
This item has attachments. 

1.5-05 Delegation - Hamersma.pdf
  • Moved ByCouncillor Landsmann
    Seconded ByDeputy Mayor Moher

    That the delegation from Weity Hamersma, Peterborough County Trails ATV Club, regarding the use of All Terrain Vehicles (ATVs) and Off-Road Vehicles (ORVs) on Township Roads be received.

    Carried

6.2
Jim Coyle, Birchcliff Property Owners Association (BPOA)
This item has attachments. 

1.Delegation - BPOA.pdf
2.7c) Other - report to council- Birchview Rd. Study.pdf
3.Minutes - 02 04 2020.pdf
  • Moved ByCouncillor Watson
    Seconded ByDeputy Mayor Moher

    That the delegation from Jim Coyle, Birchcliff Property Owners Association (BPOA), requesting reconsideration of the decision of Council to not fund a Feasibility Study for a Pedestrian Walkway on Birchview Road be received and staff continue to work with BPOA to look at in budget work (operating budget) that can be done to continue to address safety concerns - make minor changes to enhance the safety

    Carried

7.
Other Business and Staff Reports:
 

7.1
Natural Gas Expansion Program, C.A.O.-2020-03
This item has attachments. 

1.Natural Gas Expansion Program.pdf
2.Township of Douro-Dummer.pdf
3.Anticipated Submission Requirements.pdf
4.Sample Support Letter.pdf
  • Moved ByCouncillor Watt
    Seconded ByCouncillor Landsmann

    That the , dated February 26, 2020, regarding the Natural Gas Expansion Program be received, that the Council of the Township of Douro-Dummer provide a letter of support for the proposed Hamlet of Warsaw gas expansion project and further that at this time the Township reserves the decision on financial contributions to proposed project.

    Carried

7.2
Service Delivery Review and Organizational Review Project Update, C.A.O.-2020-02
This item has attachments. 

1.Service Delivery Review and Organizational Review Project Update.pdf
  • Moved ByCouncillor Watson
    Seconded ByCouncillor Watt

    That the report , dated February 25, 2020, regarding the Service Delivery Review and Organizational Review Status Report for January to February 2020 from WSCS Consulting be received for information.

    Carried

8.
Committee Minutes and Other Reports:, Building Department-2020-03
 

8.1
Deputy Mayor Moher – Update on County Council Matters
 

  • Moved ByCouncillor Landsmann
    Seconded ByCouncillor Watt

    That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received.                       

    Carried

8.2
Departmental Reports:
This item has attachments. 

1.Administration Monthly Report - February 2020.pdf
2.Clerk-Planning - February 2020.pdf
3.Building February Report.pdf
4.February Fire Report.pdf
5.Recreation Facilities - February 2020.pdf
  • Moved ByCouncillor Watt
    Seconded ByCouncillor Watson

    That the monthly staff reports from all departments for February 2020 be received with thanks.                   

    Carried

8.3
Douro-Dummer Public Library Board Minutes from January 14, 2020
This item has attachments. 

1.Committee - Library Approved Minutes - January 2020.pdf
  • Moved ByCouncillor Watson
    Seconded ByCouncillor Landsmann

    That the Douro-Dummer Public Library Board Meeting Minutes from January 14, 2020 be received.                                  

    Carried

8.4
Donwood Parks Committee Minutes from November 26, 2019
This item has attachments. 

1.Committee - Donwood Parks Minutes - 2019-11-26.pdf
  • Moved ByCouncillor Watson
    Seconded ByCouncillor Watt

    That the Donwood Parks Committee Minutes from November 26, 2019 be received.                         

    Carried

8.5
Douro-Dummer Historical Committee Minutes from January 16, 2020
This item has attachments. 

1.Committee - Historical Committee Minutes January 16 2020.pdf
  • Moved ByCouncillor Landsmann
    Seconded ByDeputy Mayor Moher

    That the Douro-Dummer Historical Committee Minutes from January 16, 2020 be received and      

    Carried

8.6
County of Peterborough Official Plan Project - Technical Advisory Committee Minutes from February 13, 2020
This item has attachments. 

1.Committee - 2020-02-13 Minutes - TAC Meeting No. 15.pdf
  • Moved ByCouncillor Watt
    Seconded ByCouncillor Landsmann

    That the County of Peterborough Official Plan Project Technical Advisory Committee
    meeting minutes from February 13, 2020 be received.
      

    Carried

8.7
SUN-Warsaw Advisory Committee Minutes from February 19, 2020
This item has attachments. 

1.Committee - SUN Advisory Committee Minutes.pdf
  • Moved ByDeputy Mayor Moher
    Seconded ByCouncillor Landsmann

    That the SUN Warsaw Advisory Committee Minutes from February 19, 2020 be received and Watson be Council appointee.

    Carried

9.
By-laws: None
 

10.
Correspondence – Action Items:
 

10.1
Doreen Davies
This item has attachments. 

1.Action - Letter Doreen Davies.pdf
  • Moved ByDeputy Mayor Moher
    Seconded ByCouncillor Landsmann

    That the correspondence from Doreen Davies, dated January 17, 2020, regarding a Municipal Accommodation Tax be received and keep information on file.

    Carried

10.2
Peterborough Public Health
This item has attachments. 

1.Action - Ptbo Public Health - ATVs.pdf
  • Moved ByCouncillor Watt
    Seconded ByCouncillor Landsmann

    That the correspondence from Peterborough Public Health, dated January 24, 2020, regarding Off Road Vehicles be received and 

    Carried

10.3
County of Haliburton
This item has attachments. 

1.Action Request for Support Re Tourism Oriented Destination Signage Fee Increase Deferral-Phase In_.pdf
  • Moved ByCouncillor Landsmann
    Seconded ByCouncillor Watt

    That the Resolution from the County of Haliburton, dated February 3, 2020, regarding Tourism Oriented Destination Signage Fee Increases be received.

    Carried

10.4
Ministry of Natural Resources and Forestry
This item has attachments. 

1.Action - MNRF Proposed regulatory changes under the Aggregate Resources Act.pdf
  • Moved ByCouncillor Watt
    Seconded ByDeputy Mayor Moher

    That the correspondence from the Ministry of Natural Resources and Forestry, dated February 13, 2020, regarding Proposed regulatory changes under the Aggregate Resources Act be received.

    Carried

11.
Correspondence/Information Items:
 

  • Moved ByCouncillor Watson
    Seconded ByCouncillor Landsmann

    That Correspondence/Information Items 11.1 through 11.3 all be received.         

    Carried

12.
Accounts: to February 24, 2020
This item has attachments. This item has conflict.

1.Accounts - 03 03 2020 Redacted.pdf
  • Councillor Watson declared a conflict on this item. (Councillor Watson declared an indirect pecuniary interest in the Accounts as she has a controlling interest in a company which is listed as a supplier.)

At this time Councillor Watson declared her pecuniary interest with XXXXXXXX, left the room and took no part in the discussion or debate.

At this time Councillor Watson returned to her seat at that the Council table.

  • Moved ByCouncillor Watt
    Seconded ByDeputy Mayor Moher

    That Council receives and approves payment of all of the accounts, dated to February 24, 2020, and included in the agenda package, except for the Account of  

    Carried
  • Moved ByCouncillor Watt
    Seconded ByDeputy Mayor Moher

    That the Accounts for XXXXXXX be paid.                                       

    Carried

14.
New Business:
 

14.1
Councillor Watson - United Way Firefighter for the Day
 

  • Moved ByDeputy Mayor Moher
    Seconded ByCouncillor Watt

    allow it

    Carried

17.
Confirming By-law: 2020-12
This item has attachments. 

1.Confirming by-law - Multiple.pdf
  • Moved ByDeputy Mayor Moher
    Seconded ByCouncillor Watson

    That By-law Number XXX, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the XXX day of XXX, 2020, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

18.
Adjournment
 

  • Moved ByCouncillor Landsmann
    Seconded ByCouncillor Watt

    That this meeting adjourn at

    Carried
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