Minutes of the Committee of the Whole of the Township of Douro-Dummer

Wednesday, February 12, 2025 at 10:00 A.m. - 12:00 P.m.

Council Chambers in the Municipal Building

Present:

• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Ray Johnston

Members Absent

• Mayor Heather Watson
• Councillor Adam Vervoort

Staff Present

• C.A.O. - Todd Davis
• Clerk - Deputy C.A.O. - Martina Chait-Hartwig
• CBO - Don Helleman
• Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter
• Fire Chief - Chuck Pedersen

Absent:

• Legislative Services Assistant - Anu Mundahar

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1.

Call to Order

With a quorum of the Committee being present, the Clerk called the meeting to order at 10:02 a.m.

2.

Nominations for Committee Chair

• Resolution Number 001-2025
  Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Johnston

  That Councillor Tom Watt be nominated for the position of Chair of the Committee of the Whole.

  Councillor Tom Watt accepted the position of Chair.

  Carried
• Resolution Number 002-2025
  Moved By: Councillor Johnston
  Seconded By: Councillor Watt

  That Deputy Mayor Harold Nelson be nominated as Vice-Chair of the Committee of the Whole.

  Deputy Mayor Harold Nelson accepted the position of Vice-Chair.

  Carried

3.

Land Acknowledgement

The Chair recited the Land Acknowledgement.

4.

Disclosure of Pecuniary Interest:

The Chair reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: February 12, 2025

• Resolution Number 003-2025
  Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Johnston

  That the agenda for the Committee of the Whole Meeting, dated February 12, 2025, be adopted, as circulated.

  Carried

6.

Delegations, Petitions or Presentations:

None

7.

Reports - Managers' Updates

7.1

Parks and Recreational Department Update Report - December 2024 to January 2025 - Recreation Facilities-2025-01

• Resolution Number 004-2025
  Moved By: Councillor Johnston
  Seconded By: Deputy Mayor Nelson

  That the Parks and Recreational Department Update report from December 2024 to January 2025, Recreation Facilities-2025-01be received with thanks

  Carried

7.2

Fire Department Update Report - December 2024 to February 2025 - Fire Chief-2025-01

• Resolution Number 005-2025
  Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Johnston

  That the Fire Department Update Report from December 2024 to February 2025, Fire Chief-2025-01 be received with thanks.

  Carried

7.3

Public Works Department Update Report - December 2024 to February 2025 - Public Works-2025-01

• Resolution Number 006-2025
  Moved By: Councillor Johnston
  Seconded By: Deputy Mayor Nelson

  That the Public Works Department Update Report from December 2024 to February 2025, Public Works-2025-01 be received with thanks

  Carried

7.4

Building Department Update Report - December 2024 to February 2025 - Building Department-2025-01

• Resolution Number 007-2025
  Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Johnston

  That the Building Department Update Report from December 2024 to February 2025, Building Department-2025-01 be received with thanks.

  Carried

7.5

Planning Department Update Report - December 2024 to February 2025, Planning-2025-05

• Resolution Number 008-2025
  Moved By: Councillor Johnston
  Seconded By: Deputy Mayor Nelson

  That the Planning Department Update Report from December 2024 to February 2025, Planning-2025-05 be received with thanks.

  Carried

7.6

Finance Department Update report - December 2024 to February 2025 - Treasurer-2025-02

The Committee took a recess until quorum return at 10:41 a.m.

The Committee is back with quorum at 10:43 a.m.

• Resolution Number 009-2025
  Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Johnston

  That the Finance Department Update report from December 2024 to February 2025 to Treasurer-2025-02, be received with thanks.

  Carried

7.7

Clerk's Department Update Report - December 2024 to February 2025 - Clerk's Office-2025-02

• Resolution Number 010-2025
  Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Johnston

  That the Clerk's Department Update Report from December 2024 to February 2025, Clerk's Office-2025-02 be received with thanks.

  Carried

7.8

CAO's Department Update Report - December 2024 to February 2025 - C.A.O.-2025-02

• Resolution Number 011-2025
  Moved By: Councillor Johnston
  Seconded By: Deputy Mayor Nelson

  That the CAO's Department Update Report from December 2024 to February 2025, C.A.O.-2025-02 be received with thanks.

  Carried

8.

New Business to be requested for next Meeting

9.

Adjournment

• Resolution Number 012-2025
  Moved By: Deputy Mayor Nelson
  Seconded By: Councillor Johnston

  That this meeting adjourn 11:10 a.m.

  Carried