Minutes of the Regular Meeting of Council of the Township of Douro-DummerTuesday, March 03, 2020 at 5:00 P.m. - 7:00 P.m.Council Chambers in the Municipal BuildingPresent:Mayor - J. Murray JonesDeputy Mayor - Karl MoherCouncillor - Shelagh LandsmannCouncillor - Heather WatsonCouncillor - Thomas WattAbsent:Administration Assistant - Anu Mundahar13.Notices of Motion: 1.Moment of Silent Reflection The Mayor called the meeting to order at 5:00 p.m. and asked that everyone rise for a moment of silent reflection. The Mayor then called for a Moment of Silence in Remembrance of Arnold Sage.2.Disclosure of Pecuniary Interest: The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. 2.1Councillor Watson - Accounts: to February 24, 2020 3.Adoption of Agenda: March 3, 2020 Moved ByCouncillor LandsmannSeconded ByDeputy Mayor MoherThat the agenda for the Regular Council Meeting, dated March 3, 2020, be adopted, as amended.CarriedMoved ByCouncillor WatsonSeconded ByCouncillor LandsmannThat Council suspend the rules of the Procedural By-law, Section 2.7 Recording Devices – Not Permitted, for this meeting to allow the Lakefield Herald to record the audio of the meeting. Carried4.Adoption of Minutes: Moved ByDeputy Mayor MoherSeconded ByCouncillor WattThat the Minutes from the Special and Regular Council Meetings, held on February 18, 2020, both be received and adopted, as circulated.Carried4.2February 18, 2020 - Regular Meeting 1.Minutes - 02 18 2020.pdf4.1February 18, 2020 - Special Meeting 1.Minutes - 02 18 2020 - Special.pdf5.Business arising out of previous minutes: None6.Delegations, Petitions or Presentations: 6.1Weity Hamersma, Peterborough County Trails ATV Club 1.5-05 Delegation - Hamersma.pdfMoved ByCouncillor LandsmannSeconded ByDeputy Mayor MoherThat the delegation from Weity Hamersma, Peterborough County Trails ATV Club, regarding the use of All Terrain Vehicles (ATVs) and Off-Road Vehicles (ORVs) on Township Roads be received.Carried6.2Jim Coyle, Birchcliff Property Owners Association (BPOA) 1.Delegation - BPOA.pdf2.7c) Other - report to council- Birchview Rd. Study.pdf3.Minutes - 02 04 2020.pdfMoved ByCouncillor WatsonSeconded ByDeputy Mayor MoherThat the delegation from Jim Coyle, Birchcliff Property Owners Association (BPOA), requesting reconsideration of the decision of Council to not fund a Feasibility Study for a Pedestrian Walkway on Birchview Road be received and staff continue to work with BPOA to look at in budget work (operating budget) that can be done to continue to address safety concerns - make minor changes to enhance the safetyCarried7.Other Business and Staff Reports: 7.1Natural Gas Expansion Program, C.A.O.-2020-03 1.Natural Gas Expansion Program.pdf2.Township of Douro-Dummer.pdf3.Anticipated Submission Requirements.pdf4.Sample Support Letter.pdfMoved ByCouncillor WattSeconded ByCouncillor LandsmannThat the , dated February 26, 2020, regarding the Natural Gas Expansion Program be received, that the Council of the Township of Douro-Dummer provide a letter of support for the proposed Hamlet of Warsaw gas expansion project and further that at this time the Township reserves the decision on financial contributions to proposed project. Carried7.2Service Delivery Review and Organizational Review Project Update, C.A.O.-2020-02 1.Service Delivery Review and Organizational Review Project Update.pdfMoved ByCouncillor WatsonSeconded ByCouncillor WattThat the report , dated February 25, 2020, regarding the Service Delivery Review and Organizational Review Status Report for January to February 2020 from WSCS Consulting be received for information. Carried8.Committee Minutes and Other Reports:, Building Department-2020-03 8.1Deputy Mayor Moher – Update on County Council Matters Moved ByCouncillor LandsmannSeconded ByCouncillor WattThat the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received. Carried8.2Departmental Reports: 1.Administration Monthly Report - February 2020.pdf2.Clerk-Planning - February 2020.pdf3.Building February Report.pdf4.February Fire Report.pdf5.Recreation Facilities - February 2020.pdfMoved ByCouncillor WattSeconded ByCouncillor WatsonThat the monthly staff reports from all departments for February 2020 be received with thanks. Carried8.3Douro-Dummer Public Library Board Minutes from January 14, 2020 1.Committee - Library Approved Minutes - January 2020.pdfMoved ByCouncillor WatsonSeconded ByCouncillor LandsmannThat the Douro-Dummer Public Library Board Meeting Minutes from January 14, 2020 be received. Carried8.4Donwood Parks Committee Minutes from November 26, 2019 1.Committee - Donwood Parks Minutes - 2019-11-26.pdfMoved ByCouncillor WatsonSeconded ByCouncillor WattThat the Donwood Parks Committee Minutes from November 26, 2019 be received. Carried8.5Douro-Dummer Historical Committee Minutes from January 16, 2020 1.Committee - Historical Committee Minutes January 16 2020.pdfMoved ByCouncillor LandsmannSeconded ByDeputy Mayor MoherThat the Douro-Dummer Historical Committee Minutes from January 16, 2020 be received and Carried8.6County of Peterborough Official Plan Project - Technical Advisory Committee Minutes from February 13, 2020 1.Committee - 2020-02-13 Minutes - TAC Meeting No. 15.pdfMoved ByCouncillor WattSeconded ByCouncillor LandsmannThat the County of Peterborough Official Plan Project Technical Advisory Committee meeting minutes from February 13, 2020 be received. Carried8.7SUN-Warsaw Advisory Committee Minutes from February 19, 2020 1.Committee - SUN Advisory Committee Minutes.pdfMoved ByDeputy Mayor MoherSeconded ByCouncillor LandsmannThat the SUN Warsaw Advisory Committee Minutes from February 19, 2020 be received and Watson be Council appointee.Carried9.By-laws: None 10.Correspondence – Action Items: 10.1Doreen Davies 1.Action - Letter Doreen Davies.pdfMoved ByDeputy Mayor MoherSeconded ByCouncillor LandsmannThat the correspondence from Doreen Davies, dated January 17, 2020, regarding a Municipal Accommodation Tax be received and keep information on file.Carried10.2Peterborough Public Health 1.Action - Ptbo Public Health - ATVs.pdfMoved ByCouncillor WattSeconded ByCouncillor LandsmannThat the correspondence from Peterborough Public Health, dated January 24, 2020, regarding Off Road Vehicles be received and Carried10.3County of Haliburton 1.Action Request for Support Re Tourism Oriented Destination Signage Fee Increase Deferral-Phase In_.pdfMoved ByCouncillor LandsmannSeconded ByCouncillor WattThat the Resolution from the County of Haliburton, dated February 3, 2020, regarding Tourism Oriented Destination Signage Fee Increases be received.Carried10.4Ministry of Natural Resources and Forestry 1.Action - MNRF Proposed regulatory changes under the Aggregate Resources Act.pdfMoved ByCouncillor WattSeconded ByDeputy Mayor MoherThat the correspondence from the Ministry of Natural Resources and Forestry, dated February 13, 2020, regarding Proposed regulatory changes under the Aggregate Resources Act be received.Carried11.Correspondence/Information Items: Moved ByCouncillor WatsonSeconded ByCouncillor LandsmannThat Correspondence/Information Items 11.1 through 11.3 all be received. Carried12.Accounts: to February 24, 2020 1.Accounts - 03 03 2020 Redacted.pdfCouncillor Watson declared a conflict on this item. (Councillor Watson declared an indirect pecuniary interest in the Accounts as she has a controlling interest in a company which is listed as a supplier.)At this time Councillor Watson declared her pecuniary interest with XXXXXXXX, left the room and took no part in the discussion or debate. At this time Councillor Watson returned to her seat at that the Council table.Moved ByCouncillor WattSeconded ByDeputy Mayor MoherThat Council receives and approves payment of all of the accounts, dated to February 24, 2020, and included in the agenda package, except for the Account of CarriedMoved ByCouncillor WattSeconded ByDeputy Mayor MoherThat the Accounts for XXXXXXX be paid. Carried14.New Business: 14.1Councillor Watson - United Way Firefighter for the Day Moved ByDeputy Mayor MoherSeconded ByCouncillor Wattallow itCarried17.Confirming By-law: 2020-12 1.Confirming by-law - Multiple.pdfMoved ByDeputy Mayor MoherSeconded ByCouncillor WatsonThat By-law Number XXX, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the XXX day of XXX, 2020, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto. Carried18.Adjournment Moved ByCouncillor LandsmannSeconded ByCouncillor WattThat this meeting adjourn atCarriedNo Item Selected This item has no attachments1.Minutes - 02 18 2020 - Special.pdf1.Minutes - 02 18 2020.pdf1.5-05 Delegation - Hamersma.pdf1.Delegation - BPOA.pdf2.7c) Other - report to council- Birchview Rd. Study.pdf3.Minutes - 02 04 2020.pdf1.Administration Monthly Report - February 2020.pdf2.Clerk-Planning - February 2020.pdf3.Building February Report.pdf4.February Fire Report.pdf5.Recreation Facilities - February 2020.pdf1.Committee - Library Approved Minutes - January 2020.pdf1.Committee - Donwood Parks Minutes - 2019-11-26.pdf1.Committee - Historical Committee Minutes January 16 2020.pdf1.Committee - 2020-02-13 Minutes - TAC Meeting No. 15.pdf1.Action - Letter Doreen Davies.pdf1.Action - Ptbo Public Health - ATVs.pdf1.Action Request for Support Re Tourism Oriented Destination Signage Fee Increase Deferral-Phase In_.pdf1.Action - MNRF Proposed regulatory changes under the Aggregate Resources Act.pdf1.Confirming by-law - Multiple.pdf1.Accounts - 03 03 2020 Redacted.pdf1.Natural Gas Expansion Program.pdf2.Township of Douro-Dummer.pdf3.Anticipated Submission Requirements.pdf4.Sample Support Letter.pdf1.Service Delivery Review and Organizational Review Project Update.pdf1.Committee - SUN Advisory Committee Minutes.pdf