Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, August 02, 2022 at 5:00 P.m. - 7:00 P.m.

Township Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Present:

• Mayor - J. Murray Jones
• Deputy Mayor - Karl Moher
• Councillor, Douro Ward - Heather Watson
• Councillor, Dummer Ward - Shelagh Landsmann
• Councillor at Large - Thomas Watt

Staff Present

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Planner, Christina Coulter

Absent:

• Chief Building Official - Brian Fawcett
• Fire Chief - Chuck Pedersen
• Assistant to the Manager of Recreation Facilities - Mike Mood

---

10.

Committee Minutes and Other Reports:

• Resolution Number 237-2022
  Moved by: Councillor Landsmann
  Seconded by: Deputy Mayor Moher

  That the verbal report from Deputy Mayor Moher regarding County Council matters, Public Library Meeting Minutes held June 14, 2022, Planning Committee Meeting Minutes held June 24, 2022, and Human Resource Committee Meeting Minutes held on June 28, 2022, all be approved and received.

  Carried

10.3

Planning Committee Meeting Minutes - June 24, 2022

• That the Minute from Planning Committee Meeting held on June 24, 2022, be received.

1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:02 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. Councillor Watson declared an indirect pecuniary interest in the correspondence information item 11.4. Peterborough and the Kawartha Chamber and the Kawartha Chamber of Commerce - Business Excellence

4.1

Councillor Watson - Peterborough and the Kawarthas Chamber of Commerce - Business Excellence

5.

Adoption of Agenda: August 2, 2022

• Resolution Number 220-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the agenda for the Regular Council Meeting, dated August 2, 2022, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and business Arising from the Minutes.

• Resolution Number 221-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watson

  That the Minutes from the Regular Council Meeting and Council Special Meeting both held on June 21, 2022, be received and adopted, as circulated.

  Carried

6.1

Council Special Meeting Minutes - June 21, 2022

6.2

Council Meeting Minutes - June 21, 2022

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 222-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watson

  That the Consent Agenda for August 2, 2022 be received

  Carried

7.1

Otonabee Region Conservation Authority - Announcement of new CAO

7.2

Notice of Public Meeting - County of Peterborough and Township of Asphodel-Norwood

7.3

Otonabee Region Conservation Authority Audited Financial Statements

7.4

Community Care Peterborough Annual Impact Report 

7.5

Birchcliff Property Owners Association of Douro-Dummer

7.6

Township of Selwyn - Committee of Adjustment Notice of Public Hearing

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Community Safety & Wellbeing Plan Report 

THAT the report and presentation regarding the Community Safety and Well-being Plan be received; and

THAT the Community Safety and Well-being Plan be adopted as presented; and

THAT the Community Safety and Well-being Plan be submitted to the Solicitor General of Ontario as required under the Safer Ontario Act.

• Resolution Number 223-2022
  Moved by: Councillor Watson
  Seconded by: Deputy Mayor Moher

  THAT the report and presentation regarding the Community Safety and Well-being Plan be received; and

  THAT the Community Safety and Well-being Plan be adopted as presented; and

  THAT the Community Safety and Well-being Plan be submitted to the Solicitor General of Ontario as required under the Safer Ontario Act.

  Carried
• Resolution Number 224-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  That the Council received the presentation.

  Carried

8.2

Public Meeting - Proposed Zoning By-law Amendment Application – File: R-03-22, Smith Planning Department-2022-01

• Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  Public Meeting - Proposed Zoning By-law Amendment
  File: R-03-22 (Smith)
  895 Water Street
  Plan 2 Pt Mill Reserve; Parts 1 and 2, Plan 45R-7338; and
  Part 1, Plan 45R-16463,
  Dummer Ward, Roll No: Roll No. 1522-020-003-07700 

  That the Public Meeting regarding the proposed Zoning By-law Amendment R-03-22 (Smith) be declared open. (5:00 p.m.).        

  In attendance:

  Catherine Maria Smith, Owner - In Support

  Resolution Number 225-2022 

  Christina Coulter, Planner, explained the purpose of the proposed Zoning By-law Amendment R-03-22 (Smith) and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

  Carried
• Resolution Number 226-2022

  Moved by: Deputy Mayor Moher

  Seconded by: Councillor Landsman

  That the Public Meeting for the propsed Zoning By-law Amendment R-03-22 (Smith) be declared closed. (5:37 p.m.).

12.

By-laws:

12.2

By-law 2022-35 - To Amend Zoning By-law - File R-03-22, Roll No: 1522-020-003-07700

• Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That By-law 2022-35, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law" (File R-03-22, Roll No. 1522-020-003-07700), be passed, in open council this 2nd day of August, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.

  Carried

9.

Staff Reports:

9.1

Report and Capital Project Status

• Resolution Number 227-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  That the report and capital project status for July 2022 be received.

  Carried

9.2

Request for Support for a Trillium Grant Application, Public Library-2022-01

• Resolution Number 228-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the report, dated August 2, 2022 regarding the application for the Ontario Trillium Foundation Capital Grant Project be received and supported.

  Carried

9.3

Birchview Road Speed Limit and Speed Limit Reduction Request Policy, C.A.O.-2022-21

• Resolution Number 229-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the report, dated August 2, 2022 regarding Birchview Speed Limit and Speed Limit Reduction Request Policy be received; and

  That Council adopt the Speed Limit Reduction Request Policy; and

  That Council provide additional direction on the speed limit on Birchview Road; and 

  That not change in the speed limit on Birchview Road from Fiddler Lane to McCracken Landing Road and further move to encourage more active speed enforcement on the road.

  Carried

9.4

Purchase of 4X4 Pickup Truck, Public Works-2022-17

• Resolution Number 230-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  That the report, dated August 2, 2022, regarding the Purchase of 4X4 ¾ Ton Plow Truck be received; and

  That Council award the tender to J.J. Stewart Motors Ltd. with the cost to the Township being $90,958.18.

  Carried

9.5

Notice of Increase in Fee for Freon Recovery, Public Works-2022-18

• Resolution Number 231-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  That the report, dated August 2, 2022, regarding an increase in fee for freon recovery from the service provider Fenntech Sales and Service be received; and

  That Council approve the increase in appliances containing freon surcharge from $15.00 - $18.00 per unit effective August 3^rd, 2022; and

  That staff be directed to include this increase in the next update to the User Fees and Charges By-law.

  Carried

9.6

Request to Peterborough County - Intersection of County Roads 4 and 6, Public Works-2022-15

• Resolution Number 232-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That the report, dated August 2, 2022, regarding requests to Peterborough County to assess safety concerns on County roads be received; and

  That due to the high volume of traffic and associated high numbers of collisions at the intersection of County Road 4 and County Road 6, the Township of Douro-Dummer request the County to investigate possible measures for additional road safety devices and or signage in an effort to decrease the possibility of collisions.

  Carried

9.7

Financial Report – Second Quarter, Treasurer-2022-12

• Resolution Number 233-2022
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Moher

  That the report, dated August 2, 2022, being the Financial Report – 2^nd Quarter be received.

  Carried

9.8

Shared IT Services, C.A.O.-2022-19

• Resolution Number 234-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the report, dated August 2, 2022 regarding Shared IT Services be received; and

  That Council direct staff to join with the Township of Asphodel-Norwood to secure a contract for IT Services for the Township.

  Carried

9.9

Renewal of Contract with Integrity Commissioner, Clerk's Office-2022-05

• Resolution Number 235-2022
  Moved by: Councillor Landsmann
  Seconded by: Deputy Mayor Moher

  That the report, dated August 2, 2022 regarding the renewal of the contract with the Integrity Commissioner be received and that the Council pass the amending agreement By-law at the appropriate time during the meeting.

  Carried

9.10

Terms of Reference for Short-Term Rental Advisory Committee, Clerk's Office-2022-07

• Resolution Number 236-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That the report, dated August 2, 2022 regarding a terms of reference for the Short-Term Rental Advisory Committee be received and approved; and

  That staff begin the process to recruit members for appointment by Council.

  Carried

10.

Committee Minutes and Other Reports:

10.1

Deputy Mayor Moher – Update on County Council Matters

10.2

Public Library Board Meeting Minutes - June 14, 2022

• That the Minute from Public Library Meeting held on June 14, 2022, be received.

11.

Correspondence – Action Items:

11.1

Changes to the Provincial Ontario AMBER Alert.

• Resolution Number 238-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Landsmann

  That a Resolution passed by the Municipality of Brighton dated June 20, 2022, regarding necessary changes to the Ontario Provincial Amber Alert and create a new alert called Draven Alert be received and supported.

  Carried

12.

By-laws:

12.1

By-law 2022-34 - By-law to Renew Agreement for Integrity Commissioner Services

• Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  A By-law 2022-34, being a By-law to renew the agreement with Cunningham Swan Carty Little & Bonham LLP as the Integrity Commissioner for The Corporation of the Township of Douro-Dummer be passed, in open council this 2nd day of August, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.    

  Carried

10.

Committee Minutes and Other Reports:

10.4

HR Committee Meeting Minutes - June 28, 2022

• That the Minute from Human Resource Committee Meeting held on June 28, 2022, be received as amended.

20.

Confirming By-law: 2022-36

• Moved by: Councillor Landsmann
  Seconded by: Deputy Mayor Moher

  That By-law Number 2022-36, being a By-law to confirm the proceedings of the Special and Regular Meeting of Council, held on the 2nd day of August, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

11.

Correspondence – Action Items:

11.2

Notice of Adoption of an Official Plan for the County of Peterborough

• Resolution Number 239-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  Notice of Adoption of an Official Plan for the County of Peterborough and Adoption of Official By-law be received.

  Carried

11.3

Request for release of Federal and Provincial documents related to the Former Mohawk Institute Residential School

• Resolution Number 240-2022
  Moved by: Councillor Landsmann
  Seconded by: Deputy Mayor Moher

  A letter of support from the City of Brandford dated June 30, 2022, regarding the Federal and Provincial Documents related to the Former Mohawk Institute Residential School be received and supported.

  Carried

11.4

Peterborough and the Kawarthas Chamber of Commerce - Business Excellence 

• Councillor Watson declared a conflict on this item. (I hold controlling interest in a company that is under contract with the Peterborough and the Kawartha Chamber of Commerce.)

At this time Councillor Watson re-declared her pecuniary interest with Item 11.4, left the meeting at 6:20 p.m. and took no part in the discussion or debate.

At this time Councillor Watson returned to the meeting at 6:30 p.m.

• Resolution Number 241-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  A letter from Peterborough Kawarthas Chamber of Commerce dated July 8, 2022, asking for The Township's support as Local Business Sponsors with the Kawartha Chamber be received and supported.

  Carried

11.5

Removal of Municipal Councillors Under Prescribed Circumstances

• Resolution Number 242-2022
  Moved by: Councillor Landsmann
  Seconded by: Councillor Watt

  A letter from City of Owen Sound dated July 6, 2022, regarding a Resolution for removal of Municipal Councillors under Prescribed Circumstances be received and supported.

  Carried

13.

Accounts: 

13.1

Accounts - May 28 to July 13, 2022

• Resolution Number 243-2022
  Moved by: Deputy Mayor Moher
  Seconded by: Councillor Watt

  That the Township Accounts from May 28 to July 13, 2022 be received.

  Carried

14.

Reports derived from previous Notice of Motions:

15.

Notice of Motion - no debate:

16.

Announcements:

17.

Closed Session: None

18.

Rise from Closed Session with or without a Report: None

19.

Matters Arising from Closed session: None

22.

Adjournment

• Resolution Number 244-2022
  Moved by: Councillor Watt
  Seconded by: Councillor Landsmann

  That this meeting adjourn at    p.m.

  Carried