Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, February 21, 2023 at 5:00 P.m. - 7:00 P.m.

Township Douro-Dummer YouTube Channel

https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Ray Johnston

Member Absent:

• Councillor Adam Vervoort

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk Martina - Chait-Hartwig
• Interim Treasurer - Paul Creamer

Staff Absent:

• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter
• Fire Chief - Chuck Pedersen
• Acting CBO - Don Helleman

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:04 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

 Council observed a moment of silent reflection

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: February 21, 2023

• Resolution Number 043-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the agenda for the Regular Council Meeting, dated February 21, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

• Resolution Number 044-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That the minutes for the Regular Council meeting, dated February 7, 2023 and the Special Council meeting, dated February 10, 2023, both be adopted, as circulated.

  Carried

6.1

Regular Council Meeting Minutes - February 7, 2023

6.2

Special Council Meeting Minutes - February 10, 2023

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 044-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the Consent Agenda for February 21, 2023 be received.

  Carried

7.1

Municipal Appraisal Forms (MAF) for Land Division Severance Files B-159-22 and B-160-22

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Member of Parliament Michelle Ferreri

• Resolution Number 045-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the presentation from MP Ferreri to provide an update on federal matters and meet Council be received with thank you.

  Carried

8.2

The Warsaw and District Lions Club - Request to Waive Taxes

• Resolution Number 046-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That Staff be directed to investigate options for establishing a community grant program in the Township of Douro-Dummer, including a process from application to awarding and a recommended budget allocation to be in place for 2024 and report back to Council

  Carried
• Resolution Number 047-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That the Council accept the delegation and provide grant to the Warsaw and District Lions Club as per request and amount of total tax for 2023.

  Carried

9.

Staff Reports

9.1

Report and Capital Project Status

• Resolution Number 048-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the report and capital project status for February 2023 be received.

  Carried

9.2

2023 Budget Approval, Treasurer-2023-06

• Resolution Number 049-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the report, dated February 21, 2023, regarding 2023 Budget Approval be received, that Council approve the 2023 Budget in the amount of $6,364,433.00 and that staff be requested to bring forward a Tax Rate By-law for approval.

  Carried
• Resolution Number 050-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the staff bring back the report to set 3 or 4 year Budget Targets

  Carried

9.3

Establishing Speed Limits on Douro-Dummer Roads, C.A.O.-2023-07

• Resolution Number 051-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That the report, dated February 21, 2023 regarding Establishing Speed Limits on Douro-Dummer Roads be adopted.

  Carried

9.4

Marriage License and Civil Marriage Ceremonies, Clerk's Office-2023-04

• Resolution Number 052-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the report, dated February 21, 2023 regarding Marriage License and Civil Marriage Ceremonies be received; and

  That the Township of Douro-Dummer provide the service of issuing Marriage Licenses, and that the Acting Clerk and Deputy Clerk be appointed as persons authorized to issue such licenses; and

  That the Township of Douro-Dummer provide the service of solemnizing civil marriages, and that the Acting Clerk and Deputy Clerk, be authorized to solemnize civil marriages as provided in the Marriage Act; and

  That staff be directed to bring back the corresponding By-laws to formalize the appointments and establish the fees.

  Carried

9.5

Removal of Mandatory Face Covering Policy, C.A.O.-2023-08

• Resolution Number 053-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the report, dated February 21, 2023, requesting that the Mandatory Face Covering Policy A-28 be rescinded, be approved.

  Carried

10.

Committee Minutes and Other Reports:

10.1

Deputy Mayor Nelson – Update on County Council Matters

• Resolution Number 054-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the verbal report from Deputy Mayor Nelson regarding an update on County Council matters be received

  Carried

10.2

Police Services Board Minutes - October 20, 2022

• Resolution Number 055-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the minutes from the Police Board Services held on October 20, 2022 be received.  

  Carried

10.3

Public Library Board Meeting Minutes - January 10, 2023

• Resolution Number 056-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Public Library Board Meeting Minutes held on January 10, 2023, be received.

  Carried

11.

Correspondence – Action Items:

11.1

Town of Petrolia - Letter regarding School Board Elections

• Resolution Number 057-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  Letter from the Town of Petrolia, dated January 25, 2023, regarding School Board Elections in Ontario be received and supported.

  Carried

19.

Confirming By-law - 2023-12

• Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That By-law Number 2023-12, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 21 day of February, 2023, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

21.

Adjournment

• Resolution Number 058-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That this meeting adjourn at 6:09 p.m.

  Carried

20.

Next Meeting

15.

Announcements:

Councillor Tom Watt announced that the Douro Dances is happening at St Joseph Parish Hall on February 25, 2023