Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, November 21, 2023 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Temporary CBO - Don Helleman
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter

Staff Absent:

• Fire Chief - Chuck Pedersen
• Mike Garside

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:02 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement and Council observed a moment of silent reflection.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: November 21, 2023

• Resolution Number 364-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the agenda for the Regular Council Meeting, dated November 21, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

6.1

Special Council Meeting Minutes - October 31, 2023

6.2

Special Council Meeting Minutes - November 1, 2023

6.3

Special Council Meeting Minutes - November 7, 2023

6.4

Regular Council Meeting Minutes - November 7, 2023

• Resolution Number 365-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the Minutes from the Regular and Special Council meetings held on October 31, 2023, November 1, 2023 and November 7, 2023 be received and approved.

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

7.1

Peterborough County Council Minutes - October 18, 2023

• Resolution Number 366-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Consent Agenda for November 21, 2023 be received. 

  Carried

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Public Meeting - Draft 2024 Capital and Operating Budget

Paul Creamer, Interim Treasurer, reviewed the draft 2024 budget.

In attendance:

Donna Peacock

Comment received:

None

• Resolution Number 367-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the Public Meeting regarding the Draft 2024 Capital and Operating Budget be declared open (5:06 p.m.).

  Carried
• Resolution Number 368-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the Public Meeting regarding the Draft 2024 Capital and Operating Budget be declared closed. (5:30 p.m.). 

  Carried

9.

Public Comment Period - No Debate or Decision

10.

Staff Reports

10.1

Report and Capital Project Status

• Resolution Number 369-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the Report and Capital Status document for November 2023 be received. 

  Carried

10.2

Recycling Depot Operation Agreement – Circular Materials, Public Works-2023-13

• Resolution Number 370-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the report, dated November 21, 2023, regarding the Blue Box Depot Operation Agreement with Circular Materials Ontario be received for information; and

  That By-law No. 2023-51 being a By-law to execute the Depot Operations Agreement between the Township of Douro-Dummer and Circular Materials Ontario, for haulage and disposal services of Blue Box Materials received at the Transfer Station; be brought forward for passage under the By-law section of the agenda.

  Carried

10.3

Municipal Sign By-law, Building Department-2023-13

• Resolution Number 371-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That the report, dated November 21, 2023, regarding the Municipal Sign By-law be received and that the Draft By-law be approved at the appropriate time during the meeting.

  Carried

10.4

Purchasing Report – November 2023, Treasurer-2023-23

• Resolution Number 372-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the report, dated November 21, regarding Purchasing Report – November 2023 be received.

  Carried

11.

Committee Minutes and Other Reports:

11.4

Events Committee Meeting Minutes - October 30, 2023

• Resolution Number 373-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  The the minutes from the Public Library Board meetings held on July 11, 2023 and September 12, 2023, the minutes from the Police Service Board meeting held on July 26, 2023 and the minutes from the Events Committee meeting held on October 30, 2023 be received and approved. 

  Carried

12.

Correspondence – Action Items:

12.1

Minister responsible for the Federal Economic Development Agency for Southern Ontario - Letter of Congratulations - Douro South Park

• Resolution Number 374-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the Letter of Congratulations from the Minister responsible for the Federal Economic Development Agency for Southern Ontario for the Douro South Park be received.

  Carried

12.2

Ontario Volunteer Service Awards - Nominations for the 2024 Ontario Volunteer Service Awards

• Resolution Number 375-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the letter regarding Ontario Volunteer Service Awards be received and supported and forwarded to Service Clubs in the Township to seek nominations.

  Carried

12.3

Enbridge - Consultation on the future of natural gas expansion and home heating affordability 

• Resolution Number 376-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the letter from Enbridge regarding consultation on the future of natural gas expansion and home heating affordability be received.

  Carried

13.

By-laws:

13.1

2023-50 - By-law to Regulate the Use and Erection of Signs in the Corporation of the Township of Douro-Dummer

• Resolution Number 377-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That By-law 2023-50, Being a By-law to Regulate the Use and Erection of Signs in the Corporation of the Township of Douro-Dummer, be passed, in open council this 21st day of November, 2023 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

   

  Carried

13.2

2023-51 - By-law to Authorize an Agreement with Circular Materials Ontario for the Collection of Blue Box Materials from the Hall's Glen Transfer Station

• Resolution Number 378-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That By-law 2023-51, Being a By-Law to authorize the execution of an Agreement with Circular Materials Ontario for the Collection of Blue Box Materials at Hall’s Glen Transfer Station, be passed, in open council this 21st day of November, 2023 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

  Carried

14.

Reports derived from previous Notice of Motions

15.

Notices of Motion - No Debate

16.

Announcements:

Councillor Johnston thanked the Events Committee and community for the success of the Remembrance Day Ceremony on November 10, 2023 and spoke to the upcoming Santa Claus Parade on November 25, 2023. 

17.

Closed Session: 

• Resolution Number 379-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That Council to enter into Closed Session for Reasons Under Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25, as follows: 

  (b) personal matters about an identifiable individual, including municipal or local board employees; 

  (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (6:04 p.m.) 

  Carried

18.

Rise from Closed Session with or without a Report

19.

Matters Arising from Closed Session

20.

Confirming By-law: 2023-52

• Resolution Number 382-2023
  Moved by: Councillor Vervoort
  Seconded by: Deputy Mayor Nelson

  That By-law Number 2023-52, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 21st day of November, 2023, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

21.

Next Meeting

22.

Adjournment

• Resolution Number 383-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That this meeting adjourn at 6:32 p.m.

  Carried