Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Township Douro-Dummer YouTube Channel
https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A
Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
Staff Present
  • CAO - Elana Arthurs
  • Acting Clerk - Martina Chait-Hartwig
  • Acting Treasurer - Paul Creamer
  • Fire Chief - Chuck Pedersen
  • Assistant to the Manager of Recreation Facilities - Mike Mood
  • Anu Mundahar
Absent:
  • Clerk/Planning Coordinator - Crystal McMillan
  • Treasurer - Darlene Heffernan
  • Chief Building Official - Brian Fawcett
  • Manager of Public Works - Jake Condon

1.
Call to Order
 

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.
Land Acknowledgement
 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection
 

The council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:
 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: April 19, 2022
 

  • Resolution Number113-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the agenda for the Regular Council Meeting, dated April 19, 2022, be adopted, as circulated.

    Carried

6.
Adoption of Minutes and Business Arising from the Minutes
 

  • Resolution Number114-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Minutes from the Regular Council Meeting, held on April 5, 2022, and Special Public Meeting, held on April 7, 2022, be received and adopted, as circulated.

    Carried

7.
Consent Agenda (Reports voted upon by ONE motion) - No Debate
 

  • Resolution Number115-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the Consent Agenda for April 19, 2022 be received

    Carried

8.
Delegations, Petitions, Presentations or Public Meetings: None
 

9.
Staff Reports:
 

9.1
Warsaw CC – Chiller Failure, Recreation Facilities-2022-03
This item has attachments. 

1.Warsaw CC - Chiller Failure.pdf
  • Resolution Number116-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the report, April 19, 2022, regarding Warsaw Community Centre - Chiller Failure, Recreation Facilities, 2022-03 -  be received; and

    That Council agrees to pay the insurance deductible of $10,000.00 and proceed to have the Warsaw Community Centre shell and tube chiller replaced.

    Carried

9.2
Bunker Gear, Fire Chief-2022-05
This item has attachments. 

1.Bunker Gear.pdf
  • Resolution Number117-2022
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That the report, dated April 19, 2022 regarding bunker gear, 2022-05 be received; and

    That Council approve the additional funds in the amount of $8500 from Working Funds Reserve to purchase three additional sets of bunker gear.

    Carried

9.3
Municipal Office Lower Level Renovations, Building Department-2022-04
This item has attachments. 

1.Municipal Office lower level renovations.pdf
  • Resolution Number118-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That the report, dated April 19, 2022 regarding municipal office lower level renovations, 2022-04 be received;

    and that Council direct staff enter into a contract with Toms Contracting to undertake the renovation work as outlined in the RFP BLDG-2022-01.

    Carried

9.4
Extension of Current Township Land Leases, ClerkPlanning-2022-25
This item has attachments. 

1.Land Leased out by the Township.pdf
  • Resolution Number119-2022
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the report, dated April 19, 2022, regarding the various pieces of land that the Township leases out be received, that the leases for Harry Ellis, the Knox Family Trust, Peter Milne and the Stoney Lake Market all be extended for a one-year term with the same conditions that currently exist and that staff be directed to prepare and execute the agreements under the Delegation of Authority By-law.

    Carried

10.
Committee Minutes and Other Reports:
 

10.1
Deputy Mayor Moher – Update on County Council Matters
 

  • Resolution Number120-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received

    Carried

10.2
Report and Capital Project Status
This item has attachments. 

1.Report and Capital Project Status - April 2022.pdf
  • Resolution Number121-2022
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That the report and capital project status for April 19, 2022 be received and approved with thanks.

    Carried

10.3
Planning Committee Meeting Minutes April 1, 2022
This item has attachments. 

1.Post-Meeting Minutes - PCM_Apr01_2022 - English.pdf
  • Resolution Number122-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the minutes from the Planning of Committee meeting held on April 1, 2022, be received and approved. 

    Carried

11.
By-laws:
 

11.1
2022-19 - By-law to Amend User fee By-law 2021-76
This item has attachments. 

1.2022-19 - Amend User Fees 2021-76.pdf
2.User Fees and Charges - 2022-2 updated - April 12.pdf
3.2022-19 - User Fees Amend 2021-76 with chart.pdf
  • Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    A By-law 2022-19, being a By-law to amend the User fees By-law 2021-76 for the Township of Douro-Dummer be passed as amended, in open Council this 19th day of April, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.  

    Carried

12.
Correspondence – Action Items: 
 

12.1
Letter from Douro Minor Hockey
This item has attachments. 

1.DCC Upgrades.pdf
  • Resolution Number123-2022
    Moved by:Councillor Watson
    Seconded by:Deputy Mayor Moher

    Whereas,  Many communities in our region have undertaken significant improvement projects at their arenas in recent years; and

    Whereas, Provincial and Federal funding programs often require that capital projects are shovel-ready; and

    Whereas, the property at the Douro Community Centre can accommodate future growth and expansion; and

    Whereas Douro Minor Hockey is a strong organization that has provided healthy recreation opportunities for children and youth for generations;

    Therefore be it resolved that a working group be established comprising of staff, a member of Council and representatives from Douro Minor Hockey to explore the options outlined in the letter.

    Carried

13.
Reports Derived from previous Notice of Motion: None
 

14.
Notices of Motion: No Debate
 

15.
Announcements:
 

Councillor Watt announced that the Lions Club - Cruise Night will start back at the end of May 2022.  

 
 

16.
Closed Session: Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25
 

  • Resolution Number124-2022
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That Council go into closed session 

    16.1. Closed Session Item
             Reason for Closed Session:
             Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25
             (c) a proposed or pending acquisition or disposition of land by the municipality or local board;
             (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

    16.2. Closed Session Item 

             Reason for Closed Session:
             Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25
             (b) personal matters about an identifiable individual, including municipal or local board employees;
             (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality             or local board;
             (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 

    Carried

16.1
Closed Session Item
 

16.2
Closed Session Item
 

17.
Rise from Closed Session with or without a Report:
 

  • Resolution Number125-2022
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    Council rise from closed session at 6:08 p.m. without a report.

    Carried

18.
Matters Arising from Closed Session:
 

None

19.
Confirming By-law - 2022-20
This item has attachments. 

1.2022-20 - Confirming By-law April 19, 22.pdf
  • Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That By-law Number 2022-20, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 19th day of April, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                            

    Carried

20.
Next Meetings:
 

Planning Committee Meeting - April 29, 2022

Council Meeting - May 3, 2022

21.
Adjournment
 

That this meeting adjourn at 6:10 p.m.

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