Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, March 21, 2023 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:07 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: March 21, 2023

• Resolution Number 075-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the agenda for the Regular Council Meeting, dated March 21, 2022, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

6.1

Regular Council Meeting Minutes - March 7, 2023

• Resolution Number 076-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the minutes for the Regular Council Meeting, dated March 7, 2023, be received, as circulated.

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 077-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the Consent Agenda, dated March 21, 2023, be received, as circulated.

  Carried

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

City of Peterborough - Community Safety and Well-being Plan

• Resolution Number 078-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the presentation from Chris Kawalec, Community Development Program Manager, City of Peterborough, regarding the City of Peterborough Community Safety and Well-being Plan be received and 

  Carried

9.

Staff Reports

9.1

Report and Capital Project Status - March 2023

• Resolution Number 079-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the report and capital project status for March 2023 be received with thanks.

  Carried

9.2

Douro CC – Sewage Pump, Recreation Facilities-2023-01

• Resolution Number 080-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the report, dated March 21, 2023, regarding Douro Community Centre – Sewage Pump be received and that Council authorized the use of working fund reserve for $13,000.

  Carried

9.3

Policy T-27 Criteria for Surface Treatment, Public Works-2023-04

• Resolution Number 081-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the report, dated March 21, 2023, regarding Policy T-27 Criteria for Surface Treatment be received and that Council adopt the updated T-27 Policy as presented.

  Carried

9.4

2022 Council Remuneration Statement, Treasurer-2023-08

• Resolution Number 082-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the report, dated March 21, 2023, regarding 2022 Council Remuneration Statement be received.

  Carried

10.

Committee Minutes and Other Reports:

10.1

Deputy Mayor Nelson - Update on County Council Matters

• Resolution Number 083-2023
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the verbal report from Deputy Mayor Nelson and Councillor Watt regarding an update on County Council matters be received

  Carried

10.2

Mayor Watson - Council Appointment to Future Arena Facilities Ad-hoc Committee

• Resolution Number 084-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That Mayor Watson be replaced by Councillor Johnston as the Council Representative to the Arena Facilities Future Ad-Hoc Committee.

  Carried

10.3

Deputy Mayor Nelson Report on Request from Peterborough County Trails ATV Club regarding County Road 6 and 44

• Resolution Number 085-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the report to Council, dated March 21^st, 2023 from Deputy Mayor Nelson be received and that a letter of concurrence be provided to the County of Peterborough in support of the request from the Peterborough County ATV Club to allow the use ORVs on sections of County Road 6 and County Road 44.

  Carried

10.4

Public Library Board Meeting Minutes - February 13, 2023

• Resolution Number 086-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the minutes from the Township of Douro-Dummer Public Library Board Meeting, held on February 13, 2023, be received.

  Carried

11.

Correspondence – Action Items:

11.1

E. Marty Aschaber - Request to Install Bat House in Clintonia Park

• Resolution Number 087-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the letter from E.Marty Aschaber, dated March 9, 2023, requesting to install Bat House in Clintonia Park be deferred to the next Council meeting until staff has more information on it.

  Carried

11.2

Peterborough Ontario Health Team - Request for a letter of support for the Community Health Centre (CHC) 

• Resolution Number 088-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the letter from Peterborough Ontario Health Team, dated March 14, 2023, Request for a letter of support for the Community Health Centre (CHC) be received and approved.   

  Carried

11.3

Peterborough Public Health - Improved Indoor Air Quality in Public Settings

• Resolution Number 089-2023
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the letter from Peterborough Public Health, dated March 3, 2023, regarding Improved Indoor Air Quality in Public Settings be received.                                                   

  Carried

11.4

Municipality of Chatham-Kent - Resolution regarding Stopping Harassment and Abuse by Local Leaders Act

• Resolution Number 090-2023
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the resolution from Municipality of Chatham-Kent, dated March 6, 2023, regarding Stopping Harassment and Abuse by Local Leaders Act be received.                                

  Carried

11.5

City of Cambridge - Resolution regarding Barriers for Women in Politics

• Resolution Number 091-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the resolution from the City of Cambridge, dated March 15, 2023, regarding Barriers for Women in Politics be received.

  Carried

12.

By-laws: 

12.1

By-law 2023-14 - To Appoint a Building Inspector/ By-law Enforcement Officer 

• Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That By-law 2023-14, being a By-law to Appoint a Building Inspector/ By-law Enforcement Officer, be passed, in open council this 21st day of March, 2023 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                   

  Carried

13.

Reports derived from previous Notice of Motions

None

14.

Notices of Motion - No Debate

None

15.

Announcements:

Mayor Watson - Agritourism Workshop to be held at Douro Community Center on Thursday, March 30th, from 7 to 9 p.m. 

Councillor Johnston - All Council members are invited to the Warsaw Lions Club Supper on Wednesday, March 29th, at 7 pm.

Deputy Mayor Nelson - Douro Minor Hockey will have a Card Party at the Douro Community Centre on Friday, March 24th at 7 p.m.

16.

Closed Session: None

17.

Rise from Closed Session with or without a Report: None

18.

Matters Arising from Closed Session: None

19.

Confirming By-law 2023-15

• Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That By-law Number 2023-15, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 21 day of March, 2023, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

20.

Next Meeting

21.

Adjournment

• Resolution Number 092-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That this meeting adjourn at 6:31 p.m.

  Carried