Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Douro-Dummer YouTube Channel
https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A
Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
Staff Present
  • Temporary C.A.O. - Martina Chait-Hartwig
  • Administration Assistant - Anu Mundahar
  • Administration Assistant - Vanessa Sweeting
Absent:
  • Clerk/Planning Coordinator - Crystal McMillan

1.
Moment of Silent Reflection
 

The Mayor called the meeting to order at 5:02 p.m. and called for a moment of silent reflection.

 

2.
Disclosure of Pecuniary Interest:
 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

3.
Adoption of Agenda: May 19, 2020
 

  • Resolution Number 184-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That the agenda for the Regular Council Meeting, dated May 19, 2020, be adopted, as amended.

    Carried

4.
Adoption of Minutes:
 

  • Resolution Number 185-2020
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the Minutes from the Special and Regular Council Meetings, held on May 5, 2020, be received and adopted, as circulated.

    Carried

5.
Business arising out of previous minutes:
 

None

6.
Delegations, Petitions or Presentations:
 

6.1
Special Presentation - Carol Anne Nelson - Long-time Service Recognition
 

  • Resolution Number 186-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the special presentation to Carol Anne Nelson for thirty (30) years service with the Township be received.

    Carried

7.
Other Business and Staff Reports:
 

7.1
The Main Street Revitalization project, Public Works-2020-04
This item has attachments. 

1.Main Street Revitalization 2020.pdf
  • Resolution Number 187-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Public Works-2020-04 report, dated May 13, 2020, regarding the Main Street Revitalization project be received and that Dufferin Construction be awarded the tender for the Main Street Revitalization capital works project.

    Carried

7.2
Petition to Ban Fishing at Crowe’s Landing and McCracken’s Landing Wharfs, C.A.O.-2020-18
This item has attachments. 

1.Petition Requesting a Fishing Ban.pdf
2.Petition - Ban Fishing(1).pdf
3.Email from OFAH.pdf
4.Email from MNRF.pdf
  • Resolution Number 188-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the C.A.O.-2020-18 report, dated May 11, 2020, regarding Petition to Ban Fishing at Crowe’s Landing and McCracken’s Landing Wharfs be received, that a working committee be organized to make recommendations to Council in three weeks regarding the use of the Township Wharves and further that Deputy Mayor Moher and Councillor Landsmann be appointed to this working committee.

    Carried

7.3
Legal Services Request for Proposal, C.A.O.-2020-19
This item has attachments. 

1.Legal Services Request for Proposal(1).pdf
  • Resolution Number 189-2020
    Moved by:Councillor Watson
    Seconded by:Deputy Mayor Moher

    That the C.A.O.-2020-19 report, dated May 11, 2020, regarding Legal Services Request for Proposal be received and that at this time the Township not enter into any agreements for legal services.

    Carried

7.4
Amendment to Procedural By-Law, Clerk/Planning-2020-16
This item has attachments. 

1.Amendment to Procedure By-Law.pdf
2.By-law 2020-28 - Amend Procedural By-law - Change Order of Agenda(1).pdf
  • Resolution Number 190-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Clerk/Planning-2020-16 report, dated April 7, 2020 regarding Amendment to Procedural By-Law be received and that Section 6.1 of the Procedural By-law be amended to add a Land Acknowledgement, add Public Meetings to Item 6 and change Item 14 to Announcements.

    Carried

7.5
Hiring Process for Contract Manager of Public Works, C.A.O.-2020-20
This item has attachments. 

1.Hiring Process for Contract Manager of Public Works.pdf
  • Resolution Number 191-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the C.A.O.-2020-20 report, dated May 13, 2020, regarding the hiring process for the contract Manager of Public Works be received and the following be approved:

    - That the current process for the hiring of a contract Temporary Manager of Public Works be ended;

    - That a new process be commenced for the hiring of a full-time permanent Manager of Public Works;

    - That a process be commenced to hire a consultant for the Public Works Department to provide mentorship and training to staff on an as-needed basis.

    Carried

8.
Committee Minutes and Other Reports:
 

8.1
County of Peterborough Official Plan Project - Technical Advisory Committee Minutes from May 7, 2020
This item has attachments. 

1.Committee - 2020-05-07 Minutes - TAC Meeting No. 17.pdf
  • Resolution Number 192-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the County of Peterborough Official Plan Project - Technical Advisory Committee Minutes from May 7, 2020 be received.

    Carried

9.
By-laws:
 

9.1
By-law 2020-28 - To amend the Procedural By-law
This item has attachments. 

1.By-law 2020-28 - Amend Procedural By-law - Change Order of Agenda.pdf
  • Resolution Number
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That By-law Number 2020-28, being a By-law to amend By-law No. 2018-09, as amended, being “A by-law to govern the proceedings of the Council of The Corporation of the Township of Douro-Dummer” (Procedural By-law), be passed as presented, in open council this 19th day of May, 2020 and that the Mayor and Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried

10.
Correspondence – Action Items:
 

10.1
City of Hamilton
This item has attachments. 

1.Action - Hamilton - Bill_No__077_-_Amend_Public_Nuisance_BL_and_System_of_Administrative_Penalties (002).pdf
  • Resolution Number 193-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the By-law from the City of Hamilton to Prohibit and Regulate Certain Public Nuisances within the City of Hamilton be received.

    Carried

10.2
The Association of Municipalities of Ontario (AMO) 
This item has attachments. 

1.Action - AMO Virtual Conference.pdf
  • Resolution Number 194-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the correspondence from The Association of Municipalities of Ontario (AMO) regarding the Virtual 2020 Conference be received.

    Carried

10.3
Town of Grimsby
This item has attachments. 

1.Action - Town of Grimsby Resolution re Support for Commercial Rent Assistance Program.pdf
  • Resolution Number 195-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Resolution from Town of Grimsby to Support the Commercial Rent Assistance Program be received and supported.

    Carried

10.4
Oakville Economic Task Force
This item has attachments. 

1.Action - Oakville - Rent Relief Advocacy Letter.pdf
  • Resolution Number 196-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the letter from the Oakville Economic Task Force requesting changes to the Ontario-Canada Emergency Commercial Rent Assistance Program be received and supported.

    Carried

10.5
Township of North Frontenac
This item has attachments. 

1.Action - North Frontenac - 2020-05-08 - Premier of Ontario - Residential Construction.pdf

This item was deleted from the agenda.

11.
Correspondence/Information Items: None
 

12.
Accounts: to May 11, 2020
This item has attachments. 

1.Accounts - 05 19 2020.pdf
  • Resolution Number 197-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That Council receives and approves payment of all of the accounts, dated to May 11, 2020, and included in the agenda package.

    Carried

13.
Notices of Motion:
 

None

14.
New Business:
 

Deputy Mayor Moher provided information regarding the proposed County Sign By-law and inquired about the GPS in Township vehicles.

15.
Closed Session: None
 

16.
Rise from Closed Session with or without a Report: N/A
 

17.
Confirming By-law - By-law 2020-29
This item has attachments. 

1.2020-29 - Confirming by-law - May 5 2020 Electronic Meeting.pdf
  • Resolution Number
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That By-law Number 2020-29, being a By-law to confirm the proceedings of the Regular electronic Meeting of Council, held on the 19th day of May, 2020, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

18.
Adjournment
 

  • Resolution Number
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That this meeting adjourn at 6:08 p.m.

    Carried
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