Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Douro-Dummer YouTube Channel
https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A
Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
Staff Present
  • Temporary C.A.O. - Martina Chait-Hartwig
  • Clerk/Planning Coordinator - Crystal McMillan
  • Temporary Manager of Public Works - Jake Condon
  • Fire Chief - Chuck Pedersen
  • Manager of Recreation Facilities - Vicki Hallam
  • Chief Building Official - Brian Fawcett
Absent:
  • Administration Assistant - Anu Mundahar
  • Administration Assistant - Vanessa Sweeting
  • Treasurer - Darlene Heffernan

1.
Call to Order
 

With a quorum of Council being present, the Mayor called the meeting to order at 5:02 p.m.

2.
Land Acknowledgment
 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection
 

The Mayor called for a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:
 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: June 2, 2020
 

  • Resolution Number199-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the agenda for the Regular Council Meeting, dated June 2, 2020, be adopted, as amended.

    Carried

6.
Adoption of Minutes:
 

6.1
Regular - May 19, 2020
This item has attachments. 

1.Post-Meeting Minutes - CM_May19_2020 - English.pdf
  • Resolution Number200-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Minutes from the Regular Council Meeting, held on May 19, 2020, be received and adopted, as circulated.

    Carried

7.
Business arising out of previous minutes:
 

Deputy Mayor Moher noted that Councillor Watt is sitting on the working committee regarding the Petition to Ban Fishing at Crowe’s Landing and McCracken’s Landing Wharfs (Item 7.2 from May 19, 2020) in his stead.

8.
Delegations, Petitions, Presentations or Public Meetings: None
 

9.
Other Business and Staff Reports:
 

9.1
Service Delivery Review and Organizational Review Project Update - May 2020, C.A.O.-2020-22
This item has attachments. 

1.Service Delivery Review and Organizational Review Project Update - May 2020.pdf
2.20200515_DD-20-01 Service Delivery Review Project Status Report - May 15, 2020.pdf
  • Resolution Number201-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the C.A.O.-2020-22 report, dated May 26, 2020, regarding the Service Delivery Review and Organizational Review Status Report for May 2020 from WSCS Consulting be received for information.

    Carried

9.2
Extend Interim Appointment – Integrity Commissioner, Clerk/Planning-2020-23
This item has attachments. 

1.Extend Interim Appointment - Integrity Commissioner.pdf
  • Resolution Number202-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That the Clerk/Planning-2020-23 report, dated May 26, 2020, regarding be received and that Council is requesting to extend the appointment of of Aird & Berlis LLP as the Interim Integrity Commissioner to align with the County’s interim appointment (approximately 90 days).

    Carried

9.3
Tax Implications of Further Deferral, Treasurer-2020-17
This item has attachments. 

1.Tax Implications of Further Deferral.pdf
  • Resolution Number203-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the Treasurer-2020-17 report, dated May 26, 2020, regarding Tax Implications of Further Deferral be received and that Council consider the waiving of penalty and interest for the month of July 2020 and that it be reconsidered on a month by month basis and that we continue to offer tax deferral options to those on the PAP plan, upon their request.

    Carried

9.4
Respiratory Protection Program, Fire Chief-2020-06
This item has attachments. 

1.Respiratory Protection Program.pdf
2.Respiratory Protection Program Roles and Responsibilities revision.pdf
3.Respiratory Protection Program table of contents and Training objective.pdf
4.1.02 Respiratory Protection Program revision.pdf
5.1.02A Respiratory Protection Program revison.pdf
6.1.02B Respiratory Protection Program Revision.pdf
7.1.02C Respiratory Protection Program revision.pdf
8.1.02D Respiratory Protection Program revision.pdf
9.1.02E Respiratory Protection Program revision.pdf
10.1.02F Respiratory Protection Program Revision.pdf
11.1.02G Respiratory Protection Program revision.pdf
12.1.02H Respiratory Protection Program revision.pdf
13.Guidance Note-4-09(41).pdf
14.SCBA Operational Inspection Report DDFD.pdf
  • Resolution Number204-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Fire Chief-2020-06 report, dated May 19th, 2020, regarding Respiratory Protection Program be received and the revised Douro-Dummer Fire Services Respiratory Protection Plan be approved.

    Carried

9.5
Ice Allocation Policy, Recreation Facilities-2020-05
This item has attachments. 

1.Ice Allocation Policy.pdf
2.ICE ALLOCATION POLICY.docx.pdf
  • Resolution Number205-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That the Recreation Facilities-2020-05 report, dated June 2, 2020 be received, that Council approves the Ice Allocation Policy as Policy R-32, save and except the statement on page 5 "The decision of the Township shall be final" and that a communication plan be developed to inform the local user groups of the Policy.

    Carried

9.6
Entrance Permit – Additional Entrance 562 Douro Fifth Line, Public Works-2020-06
This item has attachments. 

1.Entrance Permit - Additional Entrance 562 Douro Fifth Line.pdf

This item was deleted from the agenda.

9.7
Request to Brush – Seventh Line South Dummer, Public Works-2020-07
This item has attachments. 

1.Request to Brush - Seventh Line South Dummer .pdf
  • Resolution Number206-2020
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That the Public Works-2020-07 report, dated May 25, 2020, regarding the request to brush the Seventh Line South Dummer be received and, upon receipt of the proof of insurance with the Township as an additional insured, permission be granted to Mr. Lobb to cut the brush.

    Carried

9.8
Temporary C.A.O. Position, Clerk/Planning-2020-24
This item has attachments. 

1.Temporary C.A.O. Position.pdf
  • Resolution Number207-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That the Temporary Chief Administrative Officer (C.A.O.) position with Martina Chait-Hartwig be extended for three (3) months (until September 30, 2020) and that, with the assistance of a recruitment agency, that the process be started for the recruitment of a Chief Administrative Officer (C.A.O.) for a three (3)year contract, with an option of a two (2) year extension.

    Recorded (Voted)ForAgainst
    Mayor JonesX
    Deputy Mayor MoherX
    Councillor WatsonX
    Councillor LandsmannX
    Councillor WattX
    Results32
    Carried (3 to 2)

10.
Committee Minutes and Other Reports:
 

10.1
Deputy Mayor Moher – Update on County Council Matters
 

  • Resolution Number208-2020
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received.

    Carried

10.2
Departmental Reports – C.A.O., Clerk’s/Planning, Building Services, Finance, Fire, Parks and Recreation and Public Works Departments
 

  • Resolution Number209-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the monthly staff reports from all departments for May 2020 be received.

    Carried

10.3
Donwood Parks Committee Minutes - January 29, 2020
This item has attachments. 

1.donwood minutes January 29 2020.pdf
  • Resolution Number210-2020
    Moved by:Councillor Watson
    Seconded by:Deputy Mayor Moher

    That the Donwood Parks Committee Minutes from January 29, 2020 be received.

    Carried

10.4
Douro-Dummer Public Library Board Minutes - February 11, 2020 and April 22, 2020
This item has attachments. 

1.Committee - Approved minutes - April 2020.pdf
2.Committee - Approved minutes - February 2020.pdf
  • Resolution Number211-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the Douro-Dummer Public Library Board meeting minutes from February 11, 2020 and April 22, 2020 be received.

    Carried

10.5
Douro-Dummer Planning Committee Minutes - March 2, 2020
This item has attachments. 

1.Post-Meeting Minutes - PCM_Mar02_2020 - English.pdf
  • Resolution Number212-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Douro-Dummer Planning Committee Minutes from March 2, 2020 be received and approved.

    Carried

11.
By-laws: None
 

12.
Correspondence – Action Items:
 

12.1
City of Kitchener
This item has attachments. 

1.Action - Kitchener - Universal Basic Income.pdf
  • Resolution Number213-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That the Resolution from the City of Kitchener to urge the Federal and Provincial governments to establish a universal basic income be received.

    Carried

12.2
City of Cambridge
This item has attachments. 

1.Action - Cambridge - Funding for Rehabilitation Facilities.pdf
  • Resolution Number214-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Resolution from the City of Cambridge regarding Funding for Rehabilitation Facilities be received and supported.

    Carried

13.
Correspondence/Information Items:
 

  • Resolution Number215-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That Correspondence/Information Items 13.1 and 13.2 both be received.

    Carried

14.
Accounts: To May 25, 2020
This item has attachments. 

1.Accounts 06 02 2020.pdf
  • Resolution Number216-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That Council receives and approves payment of all of the accounts, dated to May 25, 2020, and included in the agenda package. 

    Carried

15.
Notices of Motion:
 

None

16.
Announcements:
 

None

17.
Closed Session: None
 

18.
Rise from Closed Session with or without a Report
 

N/A

19.
Confirming By-law - By-law 2020-30
This item has attachments. 

1.2020-30 - Confirming by-law - June 2 2020 Electronic Meeting.pdf
  • Resolution Number
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That By-law Number 2020-30, being a By-law to confirm the proceedings of the Regular Electronic Meeting of Council, held on the 2nd day of June, 2020, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

20.
Adjournment
 

  • Resolution Number217-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That this meeting adjourn at 6:06 p.m.

    Carried
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