Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Douro-Dummer YouTube Channel
https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A
Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
Staff Present
  • Deputy Clerk - Martina Chait-Hartwig
  • Acting Treasurer - Paul Creamer
Absent:
  • Clerk/Planning Coordinator - Crystal McMillan
  • Treasurer - Darlene Heffernan
  • Chief Building Official - Brian Fawcett
  • Fire Chief - Chuck Pedersen
  • Manager of Public Works - Jake Condon
  • Administration Assistant - Vanessa Sweeting
  • Administrative Assistant - Nicole Zenner

1.
Call to Order
 

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.
Land Acknowledgement
 

The Mayor recited the land acknowledgement.

3.
Moment of Silent Reflection
 

Council observed a moment of silent reflection.

4.
Disclosure of Pecuniary Interest:
 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.
Adoption of Agenda: November 2, 2021
 

  • Resolution Number501-2021
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the agenda for the Regular Council Meeting, dated November 2, 2021, be adopted, as circulated.

    Carried

6.
Adoption of Minutes:
 

  • Resolution Number502-2021
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Minutes from the Regular Council Meeting, held on October 19, 2021, be received and adopted, as circulated.

    Carried

7.
Business arising out of previous minutes:
 

None.

8.
Delegations, Petitions, Presentations or Public Meetings:
 

8.1
Public Meeting - Proposed Zoning By-law Amendment Application – File: R-09-21, Wildfire Golf Course
This item has attachments. 

1.Staff Report - Zoning By-law Amendment Application R-05-21 - Wildfire Golf Course.pdf
2.R-09-21 - Zoning Notice - Complete Application.docx.pdf
3.R-09-21 - Zoning Notice - Public Meeting.pdf
4.R-09-21 - Zoning Notice - Public Meeting - Second Posting.pdf
5.R-09-21 - Application.pdf
6.20089-008 - Wildfire Golf Course - ZBA Review - July 7, 2021.pdf
7.FINAL Planning Justification Report.pdf
8.WILDFIRE CART STORAGE Site Plan A1.1.pdf
9.Site-Area Photographs Wildfire.pdf
10.Curve Lake Letter for No AA-2215 Wildfire Drive, Stony Lake 2021- Douro Dummer - July 27, 2021.pdf
11.2021-04-01 Enagage Engineering.pdf
12.Enbridge Gas - Wildfire - July 7 2021.pdf
13.2021-09-17 21013 SWM Report - Final.pdf
14.KPRDSB - Wildfire.pdf
15.Site Plan and R-09-21; 2215 Wildfire Drive; PPLD-2196 and PPLD-2200.pdf
16.20089-008 - Wildfire Golf Course - SPA Review - August 30, 2021.pdf
17.Wildfire Golf Course (Cart Storage) - County Comments.pdf

Con 6, PT Lot 30 PT Road Allowance; Con 7 PT Lots 30 and 31 PT; Road Allowance

Registered Plan 45R12362 Parts 1; To 6

2215 Wildfire Drive, Dummer Ward

Roll No.: 1522-020-005-27800

Martina Chait-Hartwig, Deputy Clerk, explains the purpose of the proposed Zoning By-law Amendment R-09-21 and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

In attendance:

Kevin Duguay, Agent, in support.

  • Resolution Number503-2021
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-09-21 (Wildfire) be declared open (5:04 p.m.)

    Carried
  • Resolution Number504-2021
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-09-21 (Wildfire) be declared closed (5:11 p.m.).

    Carried

9.
Other Business and Staff Reports:
 

9.1
Birchview Road Update, C.A.O.-2021-41
This item has attachments. 

1.Birchview Road Update.pdf
2.7c) Other - report to council- Birchview Rd. Study.pdf
  • Resolution Number505-2021
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the report, dated November 2, 2021 regarding Birchview Road Update be received for information; and

    That Staff be directed to provide a report on the findings of the Road Risk Assessment for Birchview Road once complete.

    Carried

9.2
Lawn Maintenance Contract Extension, C.A.O.-2021-43
This item has attachments. 

1.Lawn Maintenance Contract Extension.pdf
  • Resolution Number506-2021
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the report, dated November 2, 2021 regarding Lawn Maintenance Contract Extension be received; and

    That Council approve a one-year extension of the grass cutting contract for municipal properties with Cutting Edge Landscape Services.

    Carried

9.3
Proposed Draft Election Sign and Advertisement By-law, ClerkPlanning-2021-37
This item has attachments. 

1.New By-law regarding the Regulation of Election Signs .pdf
2.C4 - Election Campaign Materials - Fed and Prov.pdf
3.Election Campaign Materials - Municipal.pdf
4.2021-66- to manage and regulate election signs and campaign advertisements(1).pdf
  • Resolution Number507-2021
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That the Clerk/Planning 2021-37 report, dated November 2, 2021 regarding a proposed draft election sign and advertisement By-law be received, that Policy C4 – Election Campaign Material (Federal and Provincial Elections) be repealed, that staff bring back a new polices regarding use of corporate resources for election purposes and the rental of facilities for election purposes and finally that the draft By-law be approved at the appropriate time during the meeting.

    Carried

9.4
Draft Proposed Procedural By-law, ClerkPlanning-2021-38
This item has attachments. 

1.Report - Draft Procedural By-law.pdf
2.Procedural By-law - Draft V5.pdf
3.2018-09 - Procedural By-law.pdf
4.Report - Review of Committee of the Whole Format - September 28, 2021.pdf
5.Report - New Procedural By-law - Committee of the Whole - September 7, 2021.pdf
6.Report - Review of Procedural By-law - March 30, 2021.pdf
7.Report - Amend Procedural By-law - Electronic Participation during Emergencies - April 2, 2020.pdf
  • Resolution Number508-2021
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the report, dated November 2, 2021, regarding the proposed draft Procedural By-law be received, that Council review the documents and provide comments to staff no later than November 19, 2021 and an updated draft By-law return on December 7, 2021.

    Carried

9.5
Modernization Funding Update, Treasurer-2021-13
This item has attachments. 

1.Modernization Funding Status Update - October 2021.pdf
  • Resolution Number509-2021
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the report, dated November 2, 2021, regarding the Modernization Funding Update be received.

    Carried

10.
Committee Minutes and Other Reports:
 

10.1
Deputy Mayor Moher – Update on County Council Matters
 

  • Resolution Number510-2021
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received

    Carried

10.2
Departmental Reports – C.A.O., Clerk’s/Planning, Building Services, Finance, Fire, Parks and Recreation and Public Works Departments
 

  • Resolution Number511-2021
    Moved by:Councillor Watson
    Seconded by:Deputy Mayor Moher

    That the departmental reports from October be received for information with thanks. 

    Carried

10.3
Public Library Board Meeting Minutes - September 14, 2021
This item has attachments. 

1.Library Approved Minutes - September 2021.pdf
  • Resolution Number512-2021
    Moved by:Councillor Watt
    Seconded by:Councillor Watson

    That the Public Library Board minutes from September 14, 2021 be received as circulated.

    Carried

10.4
Historical Committee Meeting Minutes - October 14, 2021
This item has attachments. 

1.Historical Committee Meeting Minutes - October 14, 2021.pdf
  • Resolution Number513-2021
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That the Historical Committee minutes from October 14, 2021 be received as circulated.

    Carried

11.
By-laws:
 

11.1
By-law 2021-59 - A By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law” (R-09-21 – Roll No. 020-005-27800, Wildfire Golf Course)
This item has attachments. 

1.R-09-21 - Wildfire ZBA - Cart Building - Draft with Site Plan.pdf
  • Resolution Number514-2021
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That By-law 2021-59, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law" (File R-09-21, Roll No. 1522-020-005-27800), be passed, in open
    council this 2nd day of November, 2021 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried

11.2
By-law 2021-66 - Being a By-law of the Corporation of the Township of Douro-Dummer to manage and regulate election signs and election campaign advertisements including third party advertising.
This item has attachments. 

1.2021-66- to manage and regulate election signs and campaign advertisements.pdf
  • Resolution Number515-2021
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That By-law 2021-66, being a By-law to manage and regulate election signs and election campaign advertisements including third party advertising, be passed, in open council this 2nd day of November, 2021 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.

    Carried

12.
Correspondence – Action Items: None
 

None.

13.
Correspondence/Information Items:
 

  • Resolution Number516-2021
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That correspondence/information items 13.1 to 13.2 be received for information.                                                                                             

    Carried

14.
Notices of Motion:
 

None.

15.
Announcements:
 

Deputy Mayor Moher gave thanks to Council and staff for condolences. 

Mayor Jones spoke about the upcoming virtual Remembrance Day Ceremony on November 11, 2021, which can be viewed on the Township's YouTube channel at 10:45 a.m. on Remembrance Day. 

16.
Closed Session: None
 

17.
Confirming By-law: By-law 2021-67
This item has attachments. 

1.2021-67- Confirming by-law - November 2 2021 Regular Meeting.pdf
  • Resolution NumberConfirming By-law 2021-67
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That By-law Number 2021-67, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 2nd day of November, 2021, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Carried

18.
Adjournment
 

  • Resolution Number517-2021
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That this meeting adjourn at 5:47 p.m.

    Carried
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