Minutes of the Regular Meeting of Council of the Township of Douro-DummerTuesday, April 05, 2022 at 5:00 P.m. - 7:00 P.m.Township Douro-Dummer YouTube Channelhttps://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_APresent:Mayor J. Murray JonesDeputy Mayor Karl MoherCouncillor Shelagh LandsmannCouncillor Heather WatsonCouncillor Thomas WattStaff PresentCAO, Elana ArthursActing Clerk Martina Chait-HartwigPaul CreamerAbsent:Jake CondonBrian FawcettMike Mood1.Call to Order With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.4.Disclosure of Pecuniary Interest: The Mayor reminded members of the Council of their obligation to declare any pecuniary interest they might have. None were declared.5.Adoption of Agenda: April 5, 2022 Resolution Number98-2022Moved by:Councillor WatsonSeconded by:Councillor LandsmannThat the agenda for the Regular Council Meeting, dated April 5, 2022, be adopted, as amended.Carried6.Adoption of Minutes and Business Arising from the Minutes Resolution Number99-2022Moved by:Councillor WattSeconded by:Councillor WatsonThat the Minutes from the Special and Regular Council Meeting, held on March 15, 2022, be received and adopted, as circulated.Carried7.Consent Agenda (Reports voted upon by ONE motion) - No Debate Resolution Number100-2022Moved by:Councillor LandsmannSeconded by:Councillor WattThat the Consent Agenda for April 5, 2022 be receivedCarried7.1Integrity Commissioner Services - Annual Report - 2021 1.Consent Agenda - Annual Report Integrity Commissioner.pdf7.2Corporation of the Township of Selwyn - Notice of Public Meeting 1.Consent Agenda - TWP Selwyn Notice of Public Meeting.pdf7.3City of Peterborough - Notice of Committee of Adjustment Meeting 1.Corress Action - Circulation of application 511 Parkhill rd- county township.pdfCity of Peterborough - Agency Circulation Committee of Adjustment Meeting dated March 29, 2022, regarding approval of an application to add a lot to the township property located at 551 Parkhill Road east be received and supported8.Delegations, Petitions, Presentations or Public Meetings: None 9.Staff Reports 9.1Proposal from the County of Peterborough to Permitting Off Road Vehicles on County Roads 1.Proposed Off Road Vehicles on County Roads.pdf2.(200064) CoPbto ORV Report Summary - 2022-03-09.pdf3.CoPtbo - ORV Concept Map - County-wide (revised).pdf4.CoPtbo - ORV Concept Map - Douro-Dummer.pdfResolution Number101-2022Moved by:Deputy Mayor MoherSeconded by:Councillor WatsonThat the report, dated April 5, 2022 regarding Proposed County Roads Permitting Off Road Vehicles be received; and That Council provide feedback on the proposal to allow off road vehicles on the proposed County Roads.Carried9.2Staff Compensation Review and Proposed Salary Grid 1.Staff Compensation Review and Proposed Salary Grid .pdfResolution Number102-2022Moved by:Councillor WattSeconded by:Councillor LandsmannThat the report, dated April 5, 2022 regarding Staff Compensation Review and Proposed Salary Grid be received: and that the By-law for approval be presented at the appropriate time in the meeting. Carried9.3Chuckwagon BBQ – Annual Lease Amount 2022 1.Chuckwagon BBQ - Annual Lease Amount 2022.pdfResolution Number103-2022Moved by:Councillor WatsonSeconded by:Councillor LandsmannThat the report, dated April 5, 2022 regarding the monthly lease fee for Chuckwagon BBQ be received and that the monthly rent be increased by $75.00 to $325.00 per month plus any amount that is above and beyond a $75.00 increase in hydro at the Recreation CentreCarried10.Committee Minutes and Other Reports: 10.1Deputy Mayor Moher – Update on County Council Matters Resolution Number104-2022Moved by:Councillor LandsmannSeconded by:Councillor WatsonThat the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received.Carried10.2Report and Capital Project Status 1.Report and Capital Project Status - April 2022.pdfResolution Number105-2022Moved by:Councillor WattSeconded by:Deputy Mayor MoherThat the report and capital project status for April 5, 2022 be received and approved.Carried18.Matters Arising from Closed Session: Public Comments: 18.1HR Committee Meeting Minutes - March 29, 2022 1.Post-Meeting Minutes - HRCM_Mar29_2022 - English.pdfResolution Number110-2022Moved by:Councillor WattSeconded by:Councillor LandsmannThat the Motion of direction passed by the Human Resources Committee for Item 1 of the Closed Session Agenda dates March 29, 2022 be approved and the necessary actions be taken.Carried18.1.1Resolution to Affirm Decision of the HR Committee 10.Committee Minutes and Other Reports: Public Comments: 10.3Request Regarding Administrative Policies Withdrawn11.By-laws: 11.12022-17 - Salary Grid for theCorporation of the Township of Douro-Dummer. Resolution Number106-2022Moved by:Councillor LandsmannSeconded by:Councillor WattA By-law 2022-17, being a By-law to adopt a salary grid for the Township of Douro-Dummer be passed, in open council this 5th day of April, 2022 and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto. Carried12.Correspondence – Action Items: 12.1Reform Gravel mining Coalition (RGMC) regarding Correcting Ontario Stone, Sand and Gravel Association (OSSGA) Misinformation 1.Corres - New gravel - RGMC on OSSGA Misinformation.pdf2.Corres - New Gravel - RGMC Policy Brief.pdf3.Corres - New gravel -Halton Hills Resolution.pdfResolution Number107-2022Moved by:Deputy Mayor MoherSeconded by:Councillor WatsonA letter from Reform Gravel mining Coalition (RGMC) dated March 21, 2022 regarding Correcting Ontario Stone, Sand and Gravel Association (OSSGA) Misinformation be received.Carried13.Reports derived from previous Notice of Motions: None 14.Notices of Motion - No Debate: None15.Announcements: None None16.Reason for Closed Session: Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25 (b) personal matters about an identifiable individual, including municipal or local board employees; (Personnel Matters) Resolution Number108-2022Moved by:Councillor WattSeconded by:Councillor LandsmannThat Council go into closed session personal matters about an identifiable individual, including municipal or local board employees (5:41 p.m.). Carried17.Rise from Closed Session with or without a Report: Resolution Number109-2022Moved by:Councillor WattSeconded by:Councillor LandsmannCouncil rise from Closed Session at 5:50 p.m. with a report. Motion that the Closed Session Minutes from the HR Committee Meeting held on March 29, 2022 be received and approved as amended.Carried18.Matters Arising from Closed Session: 10.Committee Minutes and Other Reports: Public Comments: 10.4HR Committee Meeting Minutes - March 29, 2022 10.4.1Resolution to Affirm Decision of the HR Committee 19.Confirming By-law - 2022-18 1.2022-18 - Confirming By-law April 5, 22.pdfResolution Number111-2022Moved by:Deputy Mayor MoherSeconded by:Councillor WatsonThat By-law Number 2022-18, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 5th day of April, 2022, be passed in open Council and that the Mayor and the Acting Clerk be directed to sign same and affix the Corporate Seal thereto. Carried20.Next Meetings: Public Meeting, Short Term Rentals – April 7, 2022 Committee of the Whole – April 12, 2022 Regular Council Meeting - April 19, 202221.Adjournment Resolution Number112-2022Moved by:Councillor LandsmannSeconded by:Councillor WattThat this meeting adjourn at 5:54 p.m.CarriedNo Item Selected This item has no attachments1.Consent Agenda - Annual Report Integrity Commissioner.pdf1.Consent Agenda - TWP Selwyn Notice of Public Meeting.pdf1.Proposed Off Road Vehicles on County Roads.pdf2.(200064) CoPbto ORV Report Summary - 2022-03-09.pdf3.CoPtbo - ORV Concept Map - County-wide (revised).pdf4.CoPtbo - ORV Concept Map - Douro-Dummer.pdf1.Staff Compensation Review and Proposed Salary Grid .pdf1.2022-18 - Confirming By-law April 5, 22.pdf1.Corres - New gravel - RGMC on OSSGA Misinformation.pdf2.Corres - New Gravel - RGMC Policy Brief.pdf3.Corres - New gravel -Halton Hills Resolution.pdf1.Corress Action - Circulation of application 511 Parkhill rd- county township.pdf1.Chuckwagon BBQ - Annual Lease Amount 2022.pdf1.Report and Capital Project Status - April 2022.pdf1.Post-Meeting Minutes - HRCM_Mar29_2022 - English.pdf