Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, March 07, 2023 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present:

• CAO - Elana Arthurs
• Acting Clerk Martina - Chait-Hartwig
• Interim Treasurer - Paul Creamer
• Acting CBO - Don Helleman

Staff Absent:

• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter
• Fire Chief - Chuck Pedersen

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:00 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

5.

Adoption of Agenda: March 7, 2023

• Resolution Number 060-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the agenda for the Regular Council Meeting, dated March 7, 2023, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

6.1

Regular Council Meeting Minutes - February 21, 2023

• Resolution Number 061-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the minutes for the Regular Council Meeting, dated February 21, 2023, be received, as circulated.

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 062-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the Consent Agenda for March 7, 2023 be received. 

  Carried

7.1

Municipal Appraisal Forms (MAF) for Land Division Severance Files B-114-22; B-179-22; B-180-22 and B-181-22

8.

Delegations, Petitions, Presentations or Public Meetings:  None

9.

Staff Reports

9.1

Report and Capital Project Status - March 2023

• Resolution Number 063-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That the report and capital project status for March 2023 be received.

  Carried

9.2

Building Department - Customer Service Policy, Building Department-2023-03

• Resolution Number 064-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the report, dated March 7, 2023 regarding a draft Customer Service Policy be received and that the Policy and attached procedure be approved and added to the Township Policy Manual as P9 – Building Department - Customer Service Policy.

  Carried

9.3

Indacom Drive Lot 3 Update, Public Works-2023-03

• Resolution Number 065-2023
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the report, dated March 7, 2023 regarding Indacom Drive Lot 3 Update be deferred and staff directed to bring back the report once more information is available.

  Carried

10.

Committee Minutes and Other Reports:

10.1

Committee of the Whole Minutes - February 14, 2023

• Resolution Number 066-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That the minutes from Committee of the Whole meeting, held on February 14, 2023, be received an approved.

  Carried

11.

Correspondence – Action Items:

11.1

Regional Municipality of Niagara - Letter regarding Homelessness, Mental Health and Opioid Addiction

• Resolution Number 067-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the letter from Regional Municipality of Niagara, dated February 24, 2023, regarding Homelessness, Mental Health and Opioid Addiction be received and supported.

  Carried

16.

Closed Session:

• Resolution Number 068-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That Council go into Closed Session for reasons under Section 239 (2) of the Municipal Act, 2001, S.O. 2001, c. 25    

   (b) personal matters about an identifiable individual, including municipal or local board employees (personnel matter)

  (c) a proposed or pending acquisition or disposition of land by the municipality or local board;

  (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (5:19 p.m.)          

  Carried

16.1

Adoption of Closed Session Minutes

16.2

Building Department Update - CBO Report

16.3

Verbal Report from C.A.O - HR Update

12.

By-laws: None

13.

Reports derived from previous Notice of Motions

None

14.

Notices of Motion - No Debate

None

15.

Announcements:

None

17.

Rise from Closed Session with or without a Report

• Resolution Number 69-2023
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the Council rise from Closed Session without a report. (6:31 p.m.).   

  Carried

18.

Matters Arising from Closed Session

None

19.

Confirming By-law - 2023-13

• Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That By-law Number 2023-13, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 7 day of March, 2023, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

                                                                                                                                         

  Carried

20.

Next Meeting

21.

Adjournment

• Resolution Number 070-2023
  Moved by: Councillor Vervoort
  Seconded by: Councillor Johnston

  That this meeting adjourn at 6:31 p.m.

  Carried