Minutes of the Special Meeting of Council of the Township of Douro-Dummer

Thursday, March 23, 2023 at 9:30 A.m. - 3:00 P.m.

Town Hall

894 South Street

Warsaw, ON K0L 3A0

Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present

• CAO - Elana Arthurs
• Acting Clerk - Martina Chait-Hartwig
• Temporary CBO - Don Helleman
• Interim Treasurer - Paul Creamer
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood
• Planner - Christina Coulter

Absent:

• Fire Chief - Chuck Pedersen

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1.

Reason(s) for Special Meeting:

The Mayor called the meeting to order at 9:38 p.m. and stated that the reason for the Special Meeting was to have a working session with Council and Staff regarding the development of a new Township Strategic Plan. 

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgment. 

3.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. None were declared.

4.

Adoption of Agenda:

• Resolution Number 093-2023
  Moved By: Councillor Vervoort
  Seconded By: Councillor Johnston

  That the agenda for the Special Council Meeting, dated March 23, 2023, be adopted, as circulated.

  Carried

8.

Reports

8.1

Report to Council - Township Committees, Clerk's Office-2023-07

• Resolution Number 094-2023
  Moved By: Councillor Johnston
  Seconded By: Councillor Vervoort

  That the report, dated March 23, 2023 regarding a framework for Township Committees be received,

  • That Council direct staff to begin a recruitment for members of the Events Committee with a term to run concurrent with Council and create a Terms of Reference to outline the roles and responsibilities of the Committee; and
  • That Staff be directed to bring forward a standard Terms of Reference document that will act as the foundation for all future Committees that Council may create.

  Carried

9.

Confirming By-law -2023-16

• Moved By: Councillor Watt
  Seconded By: Councillor Vervoort

  approve confirming by-law

  Carried

10.

Adjournment

• Resolution Number 095-2023
  Moved By: Councillor Vervoort
  Seconded By: Councillor Johnston

  That this meeting adjourn at 2:51 p.m.

  Carried