Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

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Douro-Dummer YouTube Channel
https://www.youtube.com/channel/UCPpzm-uRBZRDjB89o2X6R_A
Present:
  • Mayor - J. Murray Jones
  • Deputy Mayor - Karl Moher
  • Councillor, Douro Ward - Heather Watson
  • Councillor, Dummer Ward - Shelagh Landsmann
  • Councillor at Large - Thomas Watt
  • Clerk/Planning Coordinator - Crystal McMillan
Staff Present
  • Temporary C.A.O. - Martina Chait-Hartwig
  • Fire Chief - Chuck Pedersen
Absent:
  • Treasurer - Darlene Heffernan
  • Chief Building Official - Brian Fawcett
  • Temporary Manager of Public Works - Jake Condon
  • Manager of Recreation Facilities - Vicki Hallam
  • Administration Assistant - Vanessa Sweeting
  • Nicole Zenner
Others Present

  • Carol Anne Nelson, Deputy Treasurer/Tax Clerk

1.
Call to Order
 

With a quorum of Council being present, the Mayor called the meeting to order at 5:01 p.m.

2.
Land Acknowledgement
 

The Mayor recited the Land Acknowledgement.

3.
Moment of Silent Reflection
 

A moment of silent reflection was observed. 

 

4.
Disclosure of Pecuniary Interest:
 

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have.

14.
Accounts: to July 28, 2020
This item has attachments. This item has conflict.

1.Accounts - 08 04 2020 Accounts.pdf
  • Councillor Watson declared a conflict on this item. (I hold controlling interest in a company that is actively engaged with Morris Chemicals and Kawartha Chamber of Commerce.)

Councillor Watson declared a conflict on this item. (I hold controlling interest in a company that is actively engaged with Morris Chemicals and Kawartha Chamber of Commerce.)

At this time, Councillor Watson turned off her video and audio, so as to virtually not attend this portion of the meeting.

At this time, Councillor Watson turned on her video and audio, virtually returning to the meeting.

  • Resolution Number289-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That Council receives and approves payment of all of the accounts, dated to July 28, 2020, and included in the agenda package, save and except for the accounts payable to Morris Chemicals and Kawartha Chamber of Commerce.            

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number290-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That Council receives and approves payment of all of accounts payable to Morris Chemicals and Kawartha Chamber of Commerce, dated to July 28, 2020, and included in the agenda package.

    Vote Type: Majority (Voted)
    Carried

5.
Adoption of Agenda: August 4, 2020
 

  • Resolution Number262-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the agenda for the Regular Council Meeting, dated August 4, 2020, be adopted, as circulated.

    Vote Type: Majority (Voted)
    Carried

6.
Adoption of Minutes:
 

  • Resolution Number263-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Minutes from the Regular Council Meeting, held on June 16, 2020, Special Council Meeting held on June 19, 2020 and the Special Council Meeting held on June 30, 2020, all be received and adopted, as circulated.

    Vote Type: Majority (Voted)
    Carried

7.
Business arising out of previous minutes:
 

Deputy Mayor Moher inquired about a Resolution from the June 16, 2020 minutes and any possible savings from the Daleview Road project.

8.
Delegations, Petitions, Presentations or Public Meetings:
 

8.1
Public Meeting - Proposed Zoning By-law Amendment Application R-03-20
This item has attachments. 

1.R-03-20 - Zoning Notice - Virtual Meeting - Recirculation.pdf

Crystal McMillan, Clerk/Planning Coordinator, explained the purpose of the proposed Zoning By-law Amendment R-03-20 and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

In attendance:
Darcy Burns, applicant - In support
Cindy Chu, applicant - In support

Written Comments:

  • County – no comments
  • Enbridge – does not object
  • ORCA – has reviewed the application in accordance with their mandate and policies. Appears consistent with PPS. Within regulated area; any construction/renovations or site alteration requires a permit.
  • Wendy Tedford - does not support
  • Resolution Number264-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-03-20 be declared open. (5:07 p.m.) 

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number265-2020
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That the Public Meeting for the proposed Zoning By-law Amendment R-03-20 be declared closed. (5:13 p.m.) 

    Vote Type: Majority (Voted)
    Carried

11.
By-laws:
 

11.3
By-law 2020-42 - To Amend Zoning By-law - File R-03-20
This item has attachments. 

1.R-03-20 - Boughen-Burns By-law - Spec Dists.pdf
  • Resolution Number
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That By-law 2020-42, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law”, be passed, in open council this 4th day of August, 2020 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                    

    Vote Type: Majority (Voted)
    Carried

8.
Delegations, Petitions, Presentations or Public Meetings:
 

8.2
Public Meeting - Proposed Zoning By-law Amendment Application R-05-20
This item has attachments. 

1.R-05-20 - Zoning Notice - Virtual Meeting.pdf

Crystal McMillan, Clerk/Planning Coordinator, explained the purpose of the proposed Zoning By-law Amendment R-05-20 and stated that the Notice of Public Meeting was circulated in accordance with the Ontario Planning Act.

In attendance:
Gerry and Elizabeth Garbutt, applicants - In support

Written Comments:

  • Enbridge – does not object
  • Patricia Robertson – Not opposing application, but would like Council to be aware of the long standing dog kennel operations on the adjacent property. The licenced kennel has been in operation since at least in the 1990s and is used for boarding and training of pet dogs. This operation is my sole source of income and I pride myself on never having received a complaint of any kind.
  • County – no comments
  • ORCA – has reviewed the application in accordance with their mandate and policies. Appears consistent with PPS Section 3.1. Mapping indicates there are areas of non-evaluated wetland traversing portions approximately 150 metres from the road. Natural Heritage mapping indicated there may be an area of potential Significant Wildlife Habitat on site, primarily near the woodlands. Mapping also indicates that a suitable building envelope may be present near the frontage of the property. An EIS would provide additional detail regarding the non-evaluated wetland.

Within regulated area; any fill placement, grade alterations or construction activities requires a permit.

  • Resolution Number266-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Public Meeting regarding the proposed Zoning By-law Amendment R-05-20 be declared open. (5:15 p.m.) 

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number267-2020
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That the Public Meeting for the proposed Zoning By-law Amendment R-05-20 be declared closed. (5:22 p.m.) 

    Vote Type: Majority (Voted)
    Carried

11.
By-laws:
 

11.4
By-law 2020-43 - To Amend Zoning By-law - File R-05-20
This item has attachments. 

1.R-05-20 - Garbutt - By-law - Spec Dist.pdf
  • Resolution Number
    Moved by:Councillor Landsmann
    Seconded by:Deputy Mayor Moher

    That By-law 2020-43, being a By-law to amend By-law Number 10-1996, as amended, otherwise known as “The Township of Douro-Dummer Comprehensive Zoning By-law”, be passed, in open council this 4th day of August, 2020 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                    

    Vote Type: Majority (Voted)
    Carried

9.
Other Business and Staff Reports:
 

9.1
Salary Grid Increases, C.A.O.-2020-33
This item has attachments. 

1.2019 Salary Grid Increased.pdf
  • Resolution Number268-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That C.A.O.-2020-33 Report, dated July 22, 2020, regarding salary grid progression be received and that the following employees be moved up the salary grid by one level effective January 1, 2020:

    Martina Chait-Hartwig (in the role of Deputy Clerk), Brian Fawcett, Crystal McMillan, Mike Mood and Chuck Pedersen.

    Vote Type: Majority (Voted)
    Carried

9.2
Update on Seasonal and Contract Hires, C.A.O.-2020-34
This item has attachments. 

1.Update on Temporary Hiring.pdf
  • Resolution Number269-2020
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That the C.A.O.-2020-34 Memo, dated July 22, 2020, regarding an Update on Seasonal and Contract Hires be received for information.

    Vote Type: Majority (Voted)
    Carried

9.3
Financial Impact of Covid-19 – August 2020, C.A.O.-2020-36
This item has attachments. 

1.Financial Impact of Covid-19 - Update August 2020.pdf
  • Resolution Number270-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the C.A.O.-2020-36 report, dated June 5, 2020 regarding the financial impact of Covid-19 be received with thanks, that staff continue to monitor the impact of Covid-19 on the Township finances and that an updated report be brought back to the second regular Council meeting in September, 2020.

    Vote Type: Majority (Voted)
    Carried

9.4
Stoney Lake Triathlon 2020, C.A.O.-2020-37
This item has attachments. 

1.Stoney Lake Triathlon 2020.pdf
2.Stoney Lake Tri Route Map.pdf
3.Request Email - Redacted.pdf
  • Resolution Number271-2020
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the C.A.O.-2020-37 report, dated July 27, 2020, regarding a request to host the Stoney Lake Triathlon on Birchview Road, Golf Course Road and a portion of McCracken’s Landing Road be received and that Council provides permission for such contingent on the staff satisfactorily approving the spectator and parking plan and receiving an insurance certificate with the Township named as insured no later then Monday, August 10th, 2020.

    Vote Type: Majority (Voted)
    Carried

9.5
Transition of Blue Box to Full Producer Responsibility, C.A.O.-2020-39
This item has attachments. 

1.Transition of Blue Box to Full Producer Responsibility.pdf
  • Resolution Number272-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That the C.A.O.-2020-39 report, dated July 27, 2020 regarding the transition of the blue box to full producer responsibility be received;

    That Council for the Township of Douro-Dummer is concerned about a recent proposal by the Ministry of Environment, Conservation and Parks that could jeopardize over 135 small rural, remote, and Northern community Blue Box programs across the Province as well as servicing to schools and public spaces; and

    That Council for the Township of Douro-Dummer strongly advocates for language to be included in the regulation that ensures municipalities under 5,000 continue to receive Blue Box servicing as was agreed as part of the Provincial government’s Blue Box mediation as well as schools and public spaces; and

    Further that Council directs Staff to forward this resolution to the Association of Municipalities of Ontario and the Ontario Ministry of the Environment, Conservation and Parks.

    Vote Type: Majority (Voted)
    Carried

9.6
Request to Council - Taso’s Greek Event, C.A.O.-2020-40
This item has attachments. 

1.Municipally Significant Event-Taso's Greek Event.pdf
2.Tasos Greek event.pdf
  • Resolution Number273-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the C.A.O.-2020-40 report, dated July 28, 2020 regarding Taso’s Greek Event be received and that the request from Taso's Restaurant and Pizzaria to deem this event as having municipal significance be approved and a letter stating such be provided to Taso Chatzianastasiou.

    Vote Type: Majority (Voted)
    Carried

11.
By-laws:
 

11.1
By-law 2020-40 - A By-law to amend By-law No. 2018-09, as amended (Procedural By-law)
This item has attachments. 

1.2020-40 - Amend Procedural By-law - electronic participation for meetings.pdf
  • Resolution Number
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That By-law 2020-40, being By-law to amend By-law No. 2018-09, as amended, being “A by-law to govern the proceedings of the Council of The Corporation of the Township of Douro-Dummer” Procedural By-law);

    That By-law 2020-42, being a By-law to assume a certain parcel into the Township Road System (Severance B-73-19) (Parent Roll No.: 1522-010-003-05100); and,

    That By-law 2020-44, being a By-law to appoint Cunningham, Swan, Carty, Little & Bonham LLP as the Integrity Commissioner for The Corporation of the Township of Douro-Dummer;

    all be passed, in open council this 4th day of August, 2020 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

    Vote Type: Majority (Voted)
    Carried

11.2
By-law 2020-41 - To Assume a certain parcel - Towns - B-73-19
This item has attachments. 

1.2020-41 - To Assume a certain parcel - Towns - B-73-19.pdf

11.5
By-law 2020-44 - To appoint an Integrity Commissioner
This item has attachments. 

1.2020-44 - To appoint an Integrity Commissioner.pdf

12.
Correspondence – Action Items:
 

12.1
David McGee
This item has attachments. 

1.Action - David McGee - Birchview Road Safety.pdf
  • Resolution Number284-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the email from David McGee regarding Birchview Road Safety be received and that staff be requested to respond to David McGee's letter.

    Vote Type: Majority (Voted)
    Carried

12.2
Municipality of Chatham-Kent
This item has attachments. 

1.Action - LTC Letter of support for funding and commission June 11 2020.pdf
  • Resolution Number285-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watson

    That Correspondence - Action Items, Items 12.2 to 12.10, save and except for Item 12.4, all be received. 

    Vote Type: Majority (Voted)
    Carried

12.4
Peterborough Future of Food and Farming Working Group (FFFWG)
This item has attachments. 

1.Action - Peterborough Future of Food and Farming Working Group.pdf
  • Resolution Number286-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the correspondence from the Peterborough Future of Food and Farming Working Group regarding the work the FFFWG has completed in response to COVID-19 and requesting support be received and supported.

    Vote Type: Majority (Voted)
    Carried

9.
Other Business and Staff Reports:
 

9.7
Appointment of an Integrity Commissioner, Clerk/Planning-2020-34
This item has attachments. 

1.Appointment of an Integrity Comissioner.pdf
  • Resolution Number274-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Clerk/Planning-2020-34 report, dated August 4, 2020, regarding the Appointment of an Integrity Commissioner be received, that the By-law to appoint Cunningham, Swan, Carty, Little & Bonham LLP as the Township Integrity Commissioner be passed at the appropriate time during the meeting, that the CAO and Clerk be delegated the authority to sign the Agreement for Integrity Commission Services with Cunningham, Swan, Carty, Little & Bonham LLP and further that Aird & Berlis LLP be given notice that their appointment as Interim Integrity Commission will end on August 31, 2020.

    Vote Type: Majority (Voted)
    Carried

9.8
Amending the Procedural By-law – Electronic Participation, Clerk/Planning-2020-35
This item has attachments. 

1.Amending the Procedural By-law – Electronic Participation.pdf
  • Resolution Number275-2020
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watt

    That the Clerk/Planning-2020-35 report, dated July 27, 2020, regarding be received and that the By-law to amend the Procedural By-law be passed at the appropriate time during this meeting.

    Vote Type: Majority (Voted)
    Carried

12.
Correspondence – Action Items:
 

13.
Correspondence/Information Items:
 

  • Resolution Number287-2020
    Moved by:Councillor Watson
    Seconded by:Deputy Mayor Moher

    That Correspondence/Information Items 13.1 through 13.10 all be received.

    Vote Type: Majority (Voted)
    Carried
  • Resolution Number288-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    Wording from Mayor - to request staff to send a letter to all of the Townships and the City requesting their support to preserve the Bensfort Road Waste Disposal Site.

    "Letter from Douro-Dummer to County Council, encouraging all townships to get on board so that we can all witness significant savings and longevity of our landfill site."

    Vote Type: Majority (Voted)
    Carried

9.
Other Business and Staff Reports:
 

9.9
Tax Implications of Further Tax Deferral, Treasurer-2020-19
This item has attachments. 

1.Tax Implications of Further Deferral - July 2020.pdf
  • Resolution Number
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Watt

    That the Treasurer-2020-19 report, dated July 20, 2020 regarding Tax Implications of Further Deferral be received and that Council consider charging penalties and interest effective August, 2020 and going forward, but still offer tax deferral options to those on the PAP plan, upon their request and look at opportunities to lower interest rate.

    Vote Type: Majority (Voted)
    Carried

13.
Correspondence/Information Items:
 

13.1
Delegation of Powers and Duties Reports (2)
This item has attachments. 

1.Delegation of Powers and Duties Report -.pdf
2.Delegation of Powers and Duties Report - Devlin.pdf

13.2
Douro-Dummer Firefighters’ Association
This item has attachments. 

1.Info - Letter to Council - Tournament Postponed.pdf

13.3
Eastern Ontario Wardens’ Caucus (EOWC)          
This item has attachments. 

1.Info - EOWC Spring Summer Newsletter Final.pdf

13.4
Ministry of Municipal Affairs and Housing
This item has attachments. 

1.Info - Minister's Letter - COVID-19 Economic Recovery Act - 8 July 2020.pdf

13.5
Ministry of Municipal Affairs and Housing
This item has attachments. 

1.Info - MMAH - Changes to Places to Grow Plan.pdf

13.6
Ministry of Government and Consumer Services
This item has attachments. 

1.Info - Moving Towards a More digital-focused Service Model for Land Registration Services.pdf

13.7
Douro-Dummer Quarterly Garbage Report 2020
This item has attachments. 

1.Info - WM 2020 0331 DD Quarterly Garbage Report 1.pdf

13.8
Improving Connectivity for Ontario (ICON) overview for EOWC Municipalities
This item has attachments. 

1.Info - ICON overview for EOWC municipalities 2020-07-15 final_.pdf

13.9
Ontario Good Roads Association
This item has attachments. 

1.Info - Ontario Good Roads Association.pdf

13.10
Ministry of the Attorney General 
This item has attachments. 

1.Info - Royal Assent of Bill 197.pdf

4.
Disclosure of Pecuniary Interest:
 

9.
Other Business and Staff Reports:
 

9.10
RFQ 2020-01 Award, Fire Chief-2020-09
This item has attachments. 

1.RFQ 2020-01 Award.pdf
  • Resolution Number277-2020
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That the Fire Chief-2020-09 report, dated July 27th, regarding RFQ 2020-01 for a Award to be received.

    Vote Type: Majority (Voted)
    Carried

9.11
Public Facility Improvements, Recreation Facilities-2020-09
This item has attachments. 

1.Public Facility Improvements.pdf
  • Resolution Number278-2020
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That the Recreation Facilities-2020-09 report, dated August 4, 2020 regarding Public Facility Improvements be received and that Council approves retrofitting the washroom facilities with automatic flushers and faucets at the Community Centres, and directs Staff on financing the upgrade. Defer flooring to finance costs of retrofitting. 

    Vote Type: Majority (Voted)
    Carried

9.12
Painting Tender, Recreation Facilities-2020-10
This item has attachments. 

1.Painting Tender.pdf
  • Resolution Number279-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Landsmann

    That the Recreation Facilities-2020-10 report, dated July 27, 2020 regarding Paint Tender be postponed for further information on work to be completed and priority of work.

    Vote Type: Majority (Voted)
    Carried

10.
Committee Minutes and Other Reports:
 

10.1
Deputy Mayor Moher – Update on County Council Matters
 

  • Resolution Number280-2020
    Moved by:Councillor Landsmann
    Seconded by:Councillor Watson

    That the verbal report from Deputy Mayor Moher regarding an update on County Council matters be received

    Vote Type: Majority (Voted)
    Carried

10.2
Departmental Reports – C.A.O., Clerk’s/Planning, Building Services, Finance, Fire, Parks and Recreation and Public Works Departments
 

  • Resolution Number
    Moved by:Councillor Watson
    Seconded by:Deputy Mayor Moher

    That the monthly staff reports from all departments for June and July 2020 be received with thanks.

    Vote Type: Majority (Voted)
    Carried

10.3
Donwood Parks Committee Minutes from May 13, 2020
This item has attachments. 

1.donwood minutes May 13 2020.pdf
  • Resolution Number281-2020
    Moved by:Councillor Watson
    Seconded by:Councillor Watt

    That the Donwood Parks Committee Meeting Minutes from May 13, 2020 be received.

    Vote Type: Majority (Voted)
    Carried

10.4
County Official Plan Technical Advisory Committee Meeting minutes from June 18, 2020
This item has attachments. 

1.Committee - 2020-06-18 Minutes - TAC Meeting No. 18.pdf
  • Resolution Number282-2020
    Moved by:Councillor Watt
    Seconded by:Deputy Mayor Moher

    That the County Official Plan Technical Advisory Committee Meeting minutes from June 18, 2020 be received.

    Vote Type: Majority (Voted)
    Carried

10.5
Douro-Dummer Police Services Board Meeting Minutes from July 21, 2020
This item has attachments. 

1.Committee - PSB minutes - July 21 2020.pdf
  • Resolution Number283-2020
    Moved by:Deputy Mayor Moher
    Seconded by:Councillor Landsmann

    That the Douro-Dummer Police Services Board meeting minutes from July 21, 2020 be received.

    Vote Type: Majority (Voted)
    Carried

15.
Notices of Motion:
 

None

16.
Announcements:
 

None

17.
Closed Session: None
 

18.
Rise from Closed Session with or without a Report: N/A
 

19.
Confirming By-law - By-law 2020-45
This item has attachments. 

1.2020-45 - Confirming by-law - August 4 2020 Electronic Meeting.pdf
  • Resolution Number
    Moved by:Councillor Watt
    Seconded by:Councillor Landsmann

    That By-law Number 2020-45, being a By-law to confirm the proceedings of the electronic Regular Meeting of Council, held on the 4th day of August, 2020, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

    Vote Type: Majority (Voted)
    Carried

20.
Adjournment
 

  • Resolution Number291-2020
    Moved by:Councillor Watson
    Seconded by:Deputy Mayor Moher

    That this meeting adjourn at 6:40 p.m.

    Vote Type: Majority (Voted)
    Carried
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