Minutes of the Regular Meeting of Council of the Township of Douro-Dummer

Tuesday, April 15, 2025 at 5:00 P.m. - 7:00 P.m.

Council Chambers in the Municipal Building

Member Present:

• Mayor Heather Watson
• Deputy Mayor Harold Nelson
• Councillor Thomas Watt
• Councillor Adam Vervoort
• Councillor Ray Johnston

Staff Present:

• C.A.O. - Todd Davis
• Clerk - Deputy C.A.O. - Martina Chait-Hartwig
• Treasurer - Paul Creamer
• Fire Chief - Chuck Pedersen
• CBO - Don Helleman
• Manager of Public Works - Jake Condon
• Manager of Recreation Facilities - Mike Mood

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1.

Call to Order

With a quorum of Council being present, the Mayor called the meeting to order at 5:01 p.m.

2.

Land Acknowledgement

The Mayor recited the Land Acknowledgement.

3.

Moment of Silent Reflection

Council observed a moment of silent reflection.

4.

Disclosure of Pecuniary Interest:

The Mayor reminded members of Council of their obligation to declare any pecuniary interest they might have. Councillor Johnston declared the pecuniary interest in item 10.5 

4.1

Councillor Johnston - Request to Stop-up, Close and Sell unopened Road South East of White Lake - Clerk's Office-2025-11

Direct pecuniary interest as the request is being made by Councillor Johnston's daughter. 

5.

Adoption of Agenda: April 15, 2025

• Resolution Number 108-2025
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the agenda for the Regular Council Meeting, dated April 15, 2025, be adopted, as circulated.

  Carried

6.

Adoption of Minutes and Business Arising from the Minutes

• Resolution Number 109-2025
  Moved by: Councillor Johnston
  Seconded by: Deputy Mayor Nelson

  That the minutes for the Special and Regular Council meeting, dated March 18, 2025, be adopted, as circulated. 

  Carried

7.

Consent Agenda (Reports voted upon by ONE motion) - No Debate

• Resolution Number 110-2025
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  The Consent Agenda for April 15, 2025, be received

  Carried

7.1

Peterborough County Council Minutes - March 5, 2025

7.2

Cambium - 2024 Annual Report, Hall’s Glen Waste Transfer Station

7.3

Municipal Appraisal Forms (MAF) for Severance Files B-7-25 and B-16-25

7.4

Ministry for Seniors and Accessibility - 2025 Ontario Senior of the Year 

7.5

City of Peterborough - Resolution Regarding Use of X 

8.

Delegations, Petitions, Presentations or Public Meetings:

8.1

Richard J. Taylor, Barrister & Solicitor - Presentation of petition regarding Demers Road and Consent Files B-104-24 and B-105-24 2075 

• Resolution Number 111-2025
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the presentation from Richard J. Taylor, Barrister & Solicitor, regarding the petition related to Demers Road and Consent Files B-104-24 and B-105-24, be received; and that Council defer any decision at this time to allow for the collection of additional information, including a record of previous maintenance on Demers Road and the reasons for such maintenance.

  Carried

9.

Public Comment Period - No Debate or Decision

9.1

List of Registered Speaks for Public Comment Period

Nate Jackson – Item 10.5 – Request to Stop-up, Close and Sell unopened Road South East of White Lake - Clerk's Office-2025-11

10.

Staff Reports

10.1

Report and Capital Project Status - April 2025

• Resolution Number 112-2025
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That the Report and Capital Project Status document be received.

  Carried

10.2

Liquor License Renewal - Recreation Facilities-2025-02

• Resolution Number 113-2025
  Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the report dated April 15, 2025, regarding the renewal of the Township’s Liquor License be received; and that the license be renewed. and that staff be directed to bring a follow-up report to Council outlining the options presented and the results of related discussions.

  Carried

10.3

Procurement Update - April 2025 - Treasurer-2025-10

• Resolution Number 114-2025
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the report , dated April 15,2025, regarding Purchasing Report – April 2025 be received; and

  That Husky Farm Equipment Limited be awarded the contract to supply and deliver the water storage tank for the public works vehicle.

  Carried

10.4

2024 Building Department Reserve Transfer - Treasurer-2025-11

• Resolution Number 115-2025
  Moved by: Councillor Johnston
  Seconded by: Councillor Watt

  That the report , April 15, 2025, regarding the 2024 Building Department Reserve Transfer be received and that $104,038.80 be transferred from the Building Department Reserve to the Accumulated Surplus/Deficit Account.

  Carried

10.5

Request to Stop-up, Close and Sell unopened Road South East of White Lake - Clerk's Office-2025-11

• Councillor Johnston declared a conflict on this item. (Direct pecuniary interest as the request is being made by Councillor Johnston's daughter. ;)

Councillor Johnston left the meeting at 5:56 p.m. and did not participate in the discussion.

Councillor Johnston rejoined the meeting at 6:21 a.m.

• Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Watt

  That the report dated April 15, 2025, regarding the request to stop up, close, and sell an unopened road southwest of White Lake be received and that notice be given to the requester and that the request not be entertained.

  Defeated
• Moved by: Councillor Vervoort
  Seconded by: Councillor Watt

  That Council direct staff to initiate the consultation process and inform applicants that they will be responsible for any associated costs.

  Defeated

10.6

Fire Protection Grant Top-Up Payment - Clerk's Office-2025-12

• Resolution Number 116-2025
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Report , dated April 15, 2025, regarding the 2024-2025 Fire Protection Grant be received and that Council approve the spending of the additional funds ($361.73) on the purchase of particulate style hoods as outlined in the initial grant application.

  Carried

10.7

2025 Storm Update - C.A.O.-2025-06

• Resolution Number 117-2025
  Moved by: Mayor Watson
  Seconded by: Councillor Watt
  Carried
• Resolution Number 118-2025
  Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston
  Carried
• Resolution Number 119-2025
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That the report , dated April 15, 2025 regarding the Ice Storm update be received.

  Carried

11.

Committee Minutes and Other Reports:

11.1

Peterborough County OPP Detachment Board - Meeting Minutes, February 24, 2025

• Resolution Number 120-2025
  Moved by: Councillor Johnston
  Seconded by: Councillor Vervoort

  That the Peterborough County OPP Detachment Board meeting minutes held on February 24, 2025 be received.

  Carried

11.2

Peterborough County OPP Detachment Board - Budget Letter to Member Municipalities

• Resolution Number 121-2025
  Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the Peterborough County OPP Detachment Board - Budget Letter to Member Municipalities be received an supported.

  Carried

12.

Correspondence – Action Items: None

13.

By-laws:

13.1

By-law 2025-13 - Being a By-Law to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment for 2025

• Moved by: Councillor Watt
  Seconded by: Councillor Johnston

  That the By-law 2025-13 - Being a By-Law to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment for 2025 be passed, in open Council this 15th day of April 2025 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

  Carried

13.2

By-law 2025-14 - Being a By-law to Stop-Up and Close and Sell portions of Dummer Sixth Line Road North 

• Moved by: Councillor Watt
  Seconded by: Deputy Mayor Nelson

  That the By-law 2025-14 - Being a By-law to Stop-Up and Close and Sell portions of Dummer Sixth Line Road North be passed, in open Council this 15th day of April 2025 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

  Carried

13.3

By-law 2025-15 - Being a By-law to Realign the Twelfth Line Road Dummer 

• Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Vervoort

  That the By-law 2025-15 - Being a By-law to Realign the Twelfth Line Road Dummer be passed, in open Council this 15th day of April 2025 and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.

  Carried

14.

Reports derived from previous Notice of Motions

None

15.

Notices of Motion - No Debate

None

16.

Announcements:

2025 Easter Egg Hunt - The Township of Douro-Dummer annual Easter Egg Hunt will be held on Saturday, April 19th, 2025 at 11:00 AM in Douro Park North, Douro Second Line

17.

Closed Session: None

18.

Rise from Closed Session with or without a Report

None

19.

Matters Arising from Closed Session

None

20.

Confirming By-law 2025-16

• Moved by: Deputy Mayor Nelson
  Seconded by: Councillor Johnston

  That By-law Number 2025-16, being a By-law to confirm the proceedings of the Regular Meeting of Council, held on the 15 day of April, 2025, be passed in open Council and that the Mayor and the Clerk be directed to sign same and affix the Corporate Seal thereto.                                                                                                                                       

  Carried

21.

Next Meeting

22.

Adjournment

• Resolution Number 122-2025
  Moved by: Councillor Watt
  Seconded by: Councillor Vervoort

  That this meeting adjourn at 7:00 p.m.

  Carried